Refrigeration and Ice Making Units - Maintenance and Repairs

Perform preventative maintenance and minor repairs of various refrigeration and ice-making units throughout District. The following specification for the provision of preventive maintenance service and repairs outlines the services, at a minimum, required by the District. The listing of maintenance tasks and procedures to be performed is not intended to be all inclusive. Rather, it is intended to be representative of the scope of maintenance service to be provided. Omission of the description of specific talk or of identification of specific equipment or system components does not relieve the Refrigeration Contractor of the responsibility for maintenance of any part of the refrigeration systems and all associated operation, distributing and controlling equipment, devices or components. Contractor is to supply all labor and material to perform duties, all replacement parts and materials used shall be new and meet all original equipment manufacturers specifications. Contractor shall carry parts and supplies to make field repairs to minimize equipment down time per the District supplied equipment inventory list. Parts and supplies shall include but not limited to: Coils, Gaskets, Compressor, Condenser, Door heater, Fan motor, Water pumps, Light bulbs, Door sweeps, Fan blades, Valves, Wiring, Piping, Thermostats, Switches, Relays, Capacitor, Power cords, Hoses, Timers, Filters, Fan guards, Fuses, Seals, Sight glass, Hinge assembly, Door locks, Ductwork All bidders requests for information and/or clarification regarding this procurement must be submitted via e-mail to Lynh N. Rust, at lnrust@capousd.org. All requests must be submitted no later January 9, 2023, 9:00am, PST. Any requests made after such date shall not be responded to. Sealed bids at the place identified below for the award of a contract for Bid No. 2223-13 Refrigeration & Ice Making Units - Maintenance & Repairs License Requirement - C38 Place of Bid Receipt: Capistrano USD/Education Center 33122 Valle Road San Juan Capistrano, CA 92675 Each bid must conform and be responsive to the bid documents. Each bid shall be accompanied by a bid security in the form of cash, a certified or cashier's check or bid bond in the amount one hundred dollars ($100), payable to the District. No bidder may withdraw any bid for a period of 60 (sixty) calendar days after the date set for the opening of this bid. District reserves the right to reject any or all bids or waive any irregularities or informalities in any bids or in the bidding A refrigeration contractor constructs, fabricates, erects, installs, maintains, services, and repairs refrigerators, refrigerated rooms, and insulated refrigerated spaces, temperature insulation, air-conditioning units, ducts, blowers, registers, humidity and thermostatic controls for the control of air, liquid, and/or gas temperatures below fifty (50) degrees Fahrenheit or ten (10) degrees Celsius. Any bid may be withdrawn, either personally or by written request signed by the bidder, at any time prior to the scheduled closing time for receipt of bids. The bid security for a bid withdrawn prior to the scheduled closing time for receipt of bids, in accordance with this paragraph, shall be returned. No bidder may withdraw any bid for a period of sixty (60) calendar days after the date set for the opening of bids. Unless otherwise indicated in the detailed specifications the award resulting from this bid shall be in effect for one (1) year commencing upon Board approval. The award resulting from this bid (or any portion thereof) has the option of being renewed for four (4) additional one (1) year periods, upon mutual agreement of both parties, under the same terms and conditions as the original award. The District, through its Purchasing Department, will, if considering a renewal or extension, request a letter of intent to renew or extend from one or more awardees, prior to the end of the current contract period. The awardees will be notified when the recommendation has been acted upon by the District. At the request of the District and upon written agreement by both parties, the original or a renewal term may be extended for a total contract term not to exceed 60 months. The Bidder agrees to these conditions by signing its bid. All work must be completed within the time limits set forth in the Bid Documents. It is agreed that damages for the failure to complete the Project described herein within the time limits required are impossible to ascertain. Should the work not be completed within the specified time for completion, the successful bidder awarded the contract shall be liable for liquidated damages, payable to the District, in an amount two hundred dollars ($200.00) for each consecutive calendar day of delay in completion. Such damages shall be deducted from any payments due or to become due to the successful bidder. Government Code Section 53069.85, Civil Code Section 1671. To perform the work required by this notice, the Contractor must possess the contractors license as specified in the Notice Calling for Bids, and the Contractor must maintain the license throughout the duration of the Contract. If, at the time of award of the Contract, bidder is not licensed to perform the Project in accordance with Division 3, Chapter 9, of the Business and Professions Code for the State of California and the Notice to Contractors calling for bids, such bid will not be considered and the Contractor will forfeit its bid security to the District The Contractor will furnish and maintain a Faithful Performance Bond in an amount not less than one hundred percent (100%) of the total bid price and furnish and maintain a separate Payment Bond in an amount not less than one hundred percent (100%). The Payment Bond shall remain in full force and effect through the contract period. The Faithful Performance Bond shall remain in full force and effect through all of the guarantee periods that are a part of the Contract awarded. Bonds shall be on the forms set forth in these Bid Documents. The required bonds shall each contain its own separate bond number, or a declaration from the surety company acknowledging that the Faithful Performance Bond and the Payment Bond are two separate bonds, and each with an independent penal sum limit equal to one hundred percent (100%) of the amount of the contract.

Division 23 -

Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, Central HVAC Equipment.