S207--Bed Bug Treatment Services

SPECIAL PROVISIONS: The following provisions should be adhered to by the Contractor personnel in performing pesticide applications of the areas specified below: a. Food Handling Areas - Treatment of these areas is limited to only time when food is not being processed, prepared or served. The contractor or his/her designee should walk (at least once a week, and if called for services in as needed bases), inspect and generate a written report to the Environmental Management services office after each visit. b. Elevators - Contractor personnel will not enter facility elevators which are occupied by food service equipment while having in their possession pesticides or application equipment. c. Patient Occupied Areas - Contractor personnel should utilize pesticides with as low volatility and as odor free as possible in order to avoid odor levels affecting patients. This item is mandatory for inclusion on all Bed &Bug treatment services. Consists of all required control methods except fumigation, which may be required as a separate service in a contract negotiated by the local facility at the time of need. d. Critical Areas - The contractor should submit a list of pesticides for intended use in critical areas for approval by the Chief, Environmental Management Service prior to any application. The planned use of pesticides in these areas requires recognition of the attendant hazards to occupants, supplies, equipment and surfaces. No substitution should be made at any time without prior approval from the Chief, Environmental Management Service. The contractor or his/her designee should walk, inspect and generate a written report to the Environmental management services office after each visit. Critical Areas as determined by local medical facility should include: Pharmacy Research Facilities Operating Rooms Intensive Care Units Respiratory Care Units Sterile Processing Department e. Space Treatment - When required in these areas the ULV method of pesticide application should be utilized with approved equipment capable of delivering a particle size range of 0.5 to 15 microns. B.2.4. INTERFERENCE TO NORMAL FUNCTION: Contractor personnel are required to interrupt their work at any time so as not to interfere with the normal functioning of the facility, including utility services, fire protection systems, and passage of facility patients, personnel, equipment and carts. B.2.5. DISPOSAL OF HAZARDOUS WASTE: The Contractor will not dispose of any excess pesticide, pesticide containers or any other materials contaminated by pesticides at any location on the medical facility premises except as authorized by the Chief, Environmental Management Service. B.2.6. STORAGE OF MATERIALS: No insect/pest control materials or equipment will be stored or kept at the VA Medical Center when the operator is not working, without the express approval of the Chief, Environmental Management Service. B.2.7. FREQUENCY SCHEDULE: The contractor will be called on as needed bases for all locations. Contractor is required to be on-site of the Cleveland VA Medical Center and all areas described above when performing work. All calls will be tracked in a log kept in the EMS office, and also in SOARD Maximo (Service Oriented Architecture Research and Development). The contractor shall perform all service calls on weekdays and weekends as needed. The contractor shall respond within 3 hours of receiving calls from 7:00 a.m. to 7:00p.m. the same day for the location listed in B.2.1. 1. (Wade Park Division- VA Medical Center), i.e. contractor shall service this location up until 10p.m. If a call is received after 7:00p.m., the contractor shall provide services at this location at 7:00a.m. the next day. Locations listed in B.2.1.2. through B.2.1.22. shall be serviced based on hours of operation. The contractor shall respond within 3 hours of receiving calls. If a call is received within three hours of the location closing time, the contractor will perform services at 8:00a.m. the next business day. Note: Due to unforeseen circumstances, only upon vendor s request, one additional hour will be allotted for service calls listed in B.2.1.1. through B.2.1.22. B.2.8. HOURS OF OPERATION: a. Normal business hours for locations listed in B.2.1.2. through B.2.1.22. are 8:00 a.m. to 4:30 p.m., Monday through Friday, excluding Federal Holidays. b. Please contact the Contract Officer Representative (COR) for closing times, extended/weekend and special hours of operations. c. Some contract tasks may require work to be performed after normal business hours and on the weekends. B.2.9. CALL BACK REQUIREMENT: a. Routine - The Contractor should complete all calls within 3 hours after receipt of notification by the Contracting Officer representative, and at no additional charge to the Government should be made for all previously treated areas when inadequate control (as per specifications) was obtained. Call timing will be kept on the EMS log, and begins once the call has been made to the vendor s representative office, and confirmation has been given. b. Emergency The contractor should within 2 hours after receipt of notification by the Contracting Officer or representative and at no additional charge to the Government, perform service to correct the emergent condition. B.2.10. REQUIRED CONTRACTOR REPORTING: a. Room BC-590 at the VA Wade Park Division. Upon signing in at the office a tentative itinerary for the tour of duty should be provided directly to the Chief or chief s representative at the Environmental Management Service office for approval. b. The Contractor personnel should complete and submit to the Chief Environmental Management Service or its representative, the medical facility Bed and Bug Treatment Operations Record. All Bed and Bug Treatments Services performed during the work tour should be documented in the EMS log as completed. c. The Contractor is responsible for supplying, completing and submitting all reports required or requested by Federal, State or local ordinances which pertain to any duties contained in the contract. d. The Contractor should be required to furnish the VA, prior to initial application of pesticides, the trade names (if any) and chemical names of the chemicals proposed for use and a label showing the contents, the use strength of the chemical as applied and the antidote thereto. Contractor should furnish the same information each time he changes chemicals or products used in the performance of this contract. This information is required for emergency treatment in the event of ingestion and/or contact with the material by humans. e. The contractor is required to provide treatment for bed bugs on all the aforementioned locations on as needed bases and provide reports of work performed. B.3 PRICE SCHEDULE a. Price Schedule: The estimated combined inspections/treatments for the LSCVAMC and satellite locations (listed in B.2.1.) are 100 per month. At the end of the first year of the contract, the vendor, the contracting officer and the COR will sit down and asses the volume of calls and the distribution of calls based on the locations and make adjustment to the price if necessary.

Division 01 -

General Requirements, Temporary Controls, Temporary Pest Control.