Elevator Preventative Maintenance, Repair and Replacement

SCOPE OF WORK The work to be performed by the Contractor shall consist of furnishing all material, labor, supervision, tools, supplies, and other expenses necessary to provide full maintenance services, and repairs of every description, including examinations, adjustments, tests and replacement of parts and equipment as required for all equipment covered under this contract. It is mandatory for the successful contractor to inspect at the beginning of the contract year, of all equipment in this contract with the objective of identifying equipment, items, parts showing considerable wear, deterioration or are exceeding their normal life cycle or effectiveness. The contractor must provide an itemized list of all equipment covered by this contract by Facility. This provision is stipulated to avoid any claim of responsibility outside the scope of full-service maintenance during the contract period due to aging elevator systems equipment relative to this contract. The Supervisor of Maintenance will, in writing, advise the contractor to perform work due to deficiencies contained in the pre-maintenance list. The pre-maintenance list shall include itemized pricing for each deficiency in accordance with the "TIME AND MATERIAL HOURS" section of the specifications. The contractor shall correct such deficiencies within a period agreed to by both parties and shall submit separate invoicing reflecting such work. TIME AND MATERIALS All quotes for work other than preventive maintenance and service shall include a cost breakdown submitted by the contractor as follows: labor rate, number of hours, materials list, and cost of materials (with evidence of same) with 10% markup on cost of materials. The contractor shall provide an hourly rate in the proposal page. The City does not guarantee any minimum number of hours and will pay only for the actual number of hours authorized and worked. Parts, equipment, and material prices: Shall be invoiced at actual wholesale plus markup. Copies of the contractor's own purchase invoices reflecting the actual costs shall accompany each invoice. Any repair with an associated down time of more than 24 hours shall require the contractor to provide to the City documented proof of parts order and overnight shipment (order receipt and overnight company acknowledgement receipt and invoice). EQUIPMENT REPLACEMENT The City may install or replace parts of its elevator systems over the life of this contract year. This replacement is separate from the premaintenance list, the inspections and full-service maintenance. The Contractor shall provide quotes based upon the hourly rate and parts and materials required for replacement. CAPITAL REPLACEMENT IS NOT COVERED UNDER THIS CONTRACT. COMPETENCY OF CONTRACTOR The importance of maintaining this equipment in a safe and satisfactory operating condition demands that the Contractor provide satisfaction to City of Trenton that the firm has actively been engaged for at least the past five years in the maintenance, service, repair and replacement of materials in equipment of similar manufacture, capacity, and operating characteristics as those covered by this contract. Bidders must provide documented proof of qualifications and three (3) references. Awarded contractor must have technicians located within the City of Trenton and must respond to emergency calls within one hour and provide onsite services within 24 hours. The City of Trenton requests bids for preventive maintenance, equipment repair and equipment replacement for elevators located a City of Trenton facilities for a two-year period with option to extend two (2) years. Preventive Maintenance is defined in the following specifications. Repair (outside of preventive maintenance) shall be based upon an hourly rate for 100 hours annually. This is an estimated number. Vendors shall be qualified to provide PM and repair on the systems as described in the specifications. Contractors shall comply with the New Jersey Prevailing Wage Act and shall be registered as Public Works Contractors on the date of the bid opening. The contract shall be awarded based upon the total proposed preventive maintenance cost for a two-year period plus proposed regular hourly rates for repair work.

Division 01 -	General Requirements.
Division 10 -	Specialties.
Division 11 -	Equipment.