Seed Freezer and Installation

The Department of Agriculture (ARS) has the need for the following product and service: 001) Seed Freezer and Installation Scope of Work: The USDA-ARS Vegetable Crops Research Unit’s (VCRU) Potato Genebank in Sturgeon Bay, WI is seeking sources for an indoor freezer case with a remote (outside) compressor unit and installation. Background: Our current freezer was purchased in 2006 and is a 3-section freezer manufactured by Master-Bilt. The freezer has a slow leak which needs to be refilled with Freon two to three times per year. The leak is encased in a foam area where it is not accessible for repair, so the freezer needs to be replaced. The freezer unit preserves 15,600 botanical potato seed lots which are maintained at the genebank facility. The space designated for the new freezer is limited to the approximate size of the current freezer. By utilizing a remote compressor unit, we will be able to increase usable freezer space to accommodate our growing potato collection. Technical Requirements: We request a 3-section inside freezer case with stainless-steel doors to be installed in our seed processing lab. The maximum outside dimension of case needs to fit into a space limited to 89” wide by 34” deep by 98” high (but also needs to fit through an 83” high by 42” wide outside doorway). The inside shelving units should be set at 6” apart - we are hoping the case height will accommodate at least 10 shelving units. We also request that an outdoor condensing unit be mounted on the outside West facing wall of our office building (Images 1&2 far below show inside and outside wall) for cooling the inside case. The condensing unit must be able to maintain the inside case temperature at -17C. The contractor is to provide all required labor, materials, equipment and tools needed to perform installation of outdoor condensing units to the inside case, including electrical and refrigerant piping from the outside unit to the inside case (span from exterior wall to nearest bordering freezer space is 42”). Travel: The contractor is responsible for estimating how long the project will take and setting up their own travel and stay (if applicable) to our office site at 4312 State Highway 42 North in Sturgeon Bay, WI 54235. Contractor’s Key Personnel: Electrical and refrigeration knowledge. Evaluation Factors: Lowest price, technically acceptable. The government intends to award a firm-fixed price award based on the lowest price technically acceptable product. The lowest priced product will be evaluated first; if not found acceptable, the next lowest priced product will be evaluated, and so on until an acceptable product is identified. The government will not review higher priced products if the lowest priced product is determined to be technically acceptable. For a vendor’s products to be considered technically acceptable, they must meet all of the technical requirements identified in the solicitation. Key Deliverables Seed Freezer Installation Delivery: The contractor is responsible for all deliverables needed to perform task. Our office building is typically open and can be accessed Monday thru Friday from 7:00am to 4:30pm (excluding holidays). Delivery and installation are expected to be completed at USDA-ARS VCRU, 4312 State Highway 42 N in Sturgeon Bay, WI 54235 before December 31, 2021. The vendor shall provide all items F.O.B: destination. Location of the Government site is aboard USDA-ARS Sturgeon Bay, WI and will be identified in the contract. The Government anticipates award of a Firm Fixed Price contract.

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Equipment.