2023 Roof Replacement at Dodge City Police Department

OBJECTIVE The purpose of the Request for Proposals is to solicit and select a Roofing Contractor to replace the damaged roof at the City Police Station. The roof has deteriorated over the years and has recently been patched after a major leak in the Southeast section. We have determined that it would be best to replace the roof in its entirety to prevent any further damage to the interior of the structure. 1. The contractor must remove the existing roof system including any decking, coping, scuppers, downspouts, that has been damaged beyond repair. 2. The contractor is responsible for all dump fees and cost for removal. 3. The contractor must install a minimum of 3" roofing insulation board over the decking. 4. The contractor must install a fully adhered 60 mil TPO roofing system. 5. The contractor must install new decking, coping, downspouts etc. that were removed in earlier stages. 6. The contractor is required to engage in one preconstruction meeting with the City of City and any subcontractors involved. 7. If the current insulation is in good shape and can be reused the bid must be altered to show the reduction in material and labor costs. 8. The Contractor must provide a minimum of 20 yr Material warranty from the contractor or by the manufacturer. 9. The contractor must provide a 3-year Labor warranty at minimum. 10.Hours of operation must be approved by the City Development Services Department. 11.All licenses and insurance must be approved by the City Development Services Dept. 12.Any alternates shall be presented to the Director of Construction and Facilities. If they are accepted an addendum will be sent to all registered bidders. B. LIQUIDATED DAMAGES This project needs to be completed in a timely manner. Liquidated damage must be assessed if the project is not complete on time. The cost for liquidated damages will be $1000.00 per day ISSUING OFFICE The RFP is issued by the Construction and Facilities Department. All correspondence and questions regarding the RFP must be addressed to: Kevin Israel Director of Construction and Facilities 100 Chaffin RD, PO box 880 City Ks, 67801 620-225-8100 Each proposal shall be enclosed in a sealed envelope or wrapping, identified on the outside with POLICE DEPARTMENT ROOF REPLACEMENT the proposal opening date, and the time of bid opening. All proposals to be mailed shall be enclosed in a sealed envelope and clearly identified as to project, bid opening time and dates, and sealed in a second envelope and mailed to the City Clerk, P.O. Box 880, City, Kansas 67801. It is strongly recommended that special mailing be used to ensure that the Clerk receives the bids before the opening time and date. Proposals submitted via email or facsimile shall not be accepted under any circumstances. Bidders may submit alternate proposals should they feel that a better, more suitable system will result. The City will be the sole judge of suitability. No bidder may withdraw his proposal for at least thirty (30) days after the scheduled closing time for the receipt of the proposal. The City reserves the right to accept the proposal which, in its judgement, is the best proposal; to reject any or all proposals; and to waive irregularities or informalities in any proposals. Proposals received after the specified time of closing shall be returned unopened. Bids must be good for at least thirty (30) days after the scheduled closing time for the receipt of bids. The City reserves the right to reject any or all proposals and to waive informalities, and to select the bid deemed to be in the best interest of the City

Division 07 -

Thermal and Moisture Protection, Dampproofing and Waterproofing, Thermal Protection.