RFQ - Roof Maintenance and Repair

STATEMENT OF WORK Roof Maintenance Provide all labor, transportation, materials, apparatus, tools, equipment and permits necessary for the following work. The general limit of the specified work area will be located at the VAMC, 830 Chalkstone Ave., Providence, RI 02908. The work will entail the preventive maintenance and repair of approximately 168,700 Square feet of EDPM, PVC, TOP, and Shingle roof on 31 buildings and all levels as well as 24-hour roofing emergency service call response. Base Condition Assessment Develop an accurate condition-assessment database of the various roofing assemblies across the entire VA Medical Center campus. Include Immediate and long-term repair requirements. Extract core-samples from each roof area to determine accurate roof-construction information on each roof section. Repair all core samples, as required. Create detailed roof plan drawings and roof-construction data for each roof area at the site. Create scaled AutoCAD drawing files showing the accurate location of drainage points, rooftop equipment/penetrations, parapets, expansion joints and other similar conditions. Develop an on-line data base for all information gathered about the roofs and their condition. The on-line data will be accessible by authorized VA personnel. All Preventive Maintenance and repair services for the life of the contract will be included in this data base as work is done on the facility. Scheduled Preventive Maintenance The contractor will provide semi-annual scheduled preventive maintenance to identify and repair the following wear and tear items: Metal Edge Flashings Tears, splits and breaks in the membrane flashing repaired. Open/split flashings strip-ins repaired with appropriate membrane. Metal edge cleats and clips will be secured. Exposed fasteners will be re-sealed. Parapet Wall and Counter /Flashing Systems Tears, splits and breaks in the membrane flashings will be repairs. Breaks, tears and splits in the flashing strip-ins will be repaired. Exposed fasteners will be resealed. Voids in termination bars, counter flashing and parapet cap will be cleaned and resealed. Re-secure termination bars and counter flashings. Check and re-secure loose metal coping caps to cleats. Equipment/Projection Flashing Components Tears, splits and breaks in the membrane flashings will be repaired. Open or split flashings strip-ins will be repairs. Unsecured roof top equipment will be secured. Exposed fasteners will be tightened and resealed. Termination bar and counter flashings will be sealed. All pitch pans will be refilled and topped off. Metal projections (hoods and clamps) will be checked and resealed. Roof Membrane Tears, splits and breaks in the membrane flashings will be repaired. Open or split flashing strip-ins will be repaired. All membrane repairs will follow the manufacturer s written repair and maintenance guidelines. Dress up reflective coating on flashings (if applicable). Drains, Gutters and Scuppers Check and re-secure drain bolts and clamping rings. Advise VA of missing drain dome strainers. Check strip-in around drain leads, coat with approved mastics. Check gutter straps, joints and strip-ins. Check inside and exterior of scuppers for open solder or caulking sealants Remove various types of debris which are encountered on the roof system(s). limitations to the type/size/quantity of debris items are limited to what can be safely handled and removed by the inspection personnel. Emergency Storm Service The contractor will provide (when requested due to impending severe weather) a Walk-over visual roof inspection, i.e., high winds, heavy rain, or snow, etc. After the storm has passed, the contractor will provide a Roof Analysis Report of damage, including written report, photos of damaged areas, recommendations, scopes-of-work and budget estimates. Emergency Leak Service Work The contractor will be required to provide 24/7 response to emergency roof problems at the VAMC. Response time will be with-in two (2) hours. The contractor will record and provide the following data after each visit: On site arrival date/time. Off-site/repair completion date/time. Type of repairs completed. Labor time. Materials used. Is the repair long or short term. Fall Protection The Contractor shall provide qualifications for repairing and installing fall protection railings, cages, or other fall protection mechanisms if/when required to maintain safe conditions. Roofing System Replacement In order to quickly address and respond to any and all emerging issues, the Contractor shall provide qualifications for roofing replacements of complete roofing systems for EDPM, PVC, TOP, and Shingle roofs in small quantities not to exceed $100,000.00. The method of Contractor Selection has not been Determined at this time.

168,700 SF.

Division 02 -	Existing Conditions, Subsurface Investigation.
Division 03 -	Concrete, Concrete Forming, Cast-in-Place Concrete, Precast Concrete.
Division 04 -	Masonry, Unit Masonry.
Division 05 -	Metals, Structural Metal Framing, Metal Joists, Metal Support Assemblies, Healthcare Metal Supports.
Division 06 -	Wood, Plastics, and Composites, Rough Carpentry, Finish Carpentry, Architectural Woodwork.
Division 07 -	Thermal and Moisture Protection, Dampproofing and Waterproofing, Thermal Protection, Thermal Insulation, Weather Barriers.
Division 08 -	Openings, Doors and Frames, Metal Doors and Frames, Wood Doors, Plastic Doors, Specialty Doors and Frames, Entrances, Storefronts, and Curtain Walls, Entrances and Storefronts, Curtain Wall and Glazed Assemblies, Windows, Hardware, Louvers and Vents.
Division 09 -	Finishes, Plaster and Gypsum Board, Tiling, Acoustical Ceilings, Flooring, Resilient Flooring, Carpeting, Acoustic Treatment, Painting.
Division 10 -	Specialties, Visual Display Units, Signage, Compartments and Cubicles, Toilet Compartments, Partitions, Service Walls, Patient Bed Service Walls, Wall and Door Protection, Toilet, Bath, and Laundry Accessories, Fire Protection Specialties, Fire Protection Cabinets, Fire Extinguishers, Storage Assemblies, Protective Covers, Flagpoles.
Division 11 -	Equipment, Mercantile and Service Equipment, Vending Equipment, Foodservice Equipment, Ice Machines, Cleaning and Disposal Equipment, Healthcare Equipment, Medical Sterilizing Equipment, Examination and Treatment Equipment, Patient Care Equipment, Operating Room Equipment, Solid Waste Handling Equipment.
Division 12 -	Furnishings, Window Treatments, Window Blinds, Casework, Furniture, Office Furniture, Seating, Institutional Furniture, Healthcare Furniture, Multiple Seating.
Division 13 -	Special Construction, Radiation Protection.
Division 14 -	Conveying Equipment.
Division 21 -	Fire Suppression, Fire-Suppression Sprinkler Systems, Fire-Extinguishing Systems.
Division 22 -	Plumbing, Instrumentation and Control for Plumbing, Plumbing Piping, Facility Water Distribution, Facility Sanitary Sewerage, Facility Storm Drainage, Plumbing Equipment, Plumbing Fixtures, Healthcare Plumbing Fixtures, Drinking Fountains and Water Coolers, Gas and Vacuum Systems for Laboratory and Healthcare Facilities, Compressed-Air Systems for Laboratory and Healthcare Facilities, Vacuum Systems for Laboratory and Healthcare Facilities, Gas Systems for Laboratory and Healthcare Facilities, Chemical-Waste Systems for Laboratory and Healthcare Facilities, Processed Water Systems for Laboratory and Healthcare Facilities.
Division 23 -	Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Piping and Pumps, HVAC Air Distribution.
Division 25 -	Integrated Automation.
Division 26 -	Electrical, Instrumentation and Control for Electrical Systems, Substations, Interior Lighting, Emergency Lighting, Exit Signs, Special Purpose Lighting, Healthcare Lighting, Exterior Lighting.
Division 27 -	Communications, Structured Cabling, Data Communications, Voice Communications, Audio-Video Communications, Distributed Audio-Video Communications Systems, Paging Systems, Public Address Systems, Intercommunications and Program Systems, Healthcare Intercommunications and Program Systems, Healthcare Communications and Monitoring Systems.
Division 28 -	Electronic Safety and Security, Electronic Access Control and Intrusion Detection, Electronic Surveillance, Fire Detection and Alarm, Radiation Detection and Alarm.
Division 31 -	Earthwork, Site Clearing, Grading, Soil Treatment.
Division 32 -	Exterior Improvements, Bases, Ballasts, and Paving, Flexible Paving, Asphalt Paving, Rigid Paving, Concrete Paving, Curbs, Gutters, Sidewalks, and Driveways, Paving Specialties, Parking Bumpers, Pavement Markings, Fences and Gates, Planting Irrigation, Planting, Turf and Grasses.
Division 33 -	Utilities, Water Utilities, Sanitary Sewerage Utilities, Storm Drainage Utilities.