HVAC Repairs and Maintenance

Emergency Services and General repairs (The routine preventive maintenance shall not be a part of this contract). 1. Parts/Components Replacement The successful bidder will repair or replace worn/failed components or parts associated with the operating systems. Additionally, the successful bidder will replace parts/components with questionable operation prior to complete failure. 2. Repairs Itemized invoices will be submitted per the terms and conditions of this contract if work is approved for repairs or items not included in this contract. Repairs and replacement work will be performed as needed and as approved by NCCU. The Contractor will submit an itemized proposal of labor and materials to perform the work. Work will proceed only after approval is granted. 3. Supplies & Parts / Components Replacement All necessary supplies & parts / components needed for the repair / replacement will be supplied by the Contractor and itemized on the Contractor’s proposal using quote labor rates. 4. Emergency Service The intent of each activity of this contract is to minimize system failure. When an emergency situation occurs, a service representative shall report within two (2) hours on a 24 hour/day, 7 days a week basis to address the problem. 5. Operation 1. Operational checks of each major system and/or sub system shall be scheduled on a basis that will ensure equipment performance readiness. This schedule shall be submitted with quote. 2. A log shall be maintained in each mechanical equipment room specifying items monitored, date monitored and signature of service technician. Any corrections, repairs or adjustments must be included on log sheets. 3. Room/area temperature conditions must be maintained in accordance with occupant's request. 6. Refrigerants The successful bidder shall use EPA approved recovery/recycling equipment in the event a system must be evacuated. All service personnel must possess all required credentials to handle refrigerants. Every effort must be utilized in preventing refrigerant leaks and repairing same in the event one does occur. In the event refrigerant is required, owner will pay successful bidder at current market value for refrigerant used. Contractor will exercise every effort in using recycled refrigerant from owner's equipment. The responsibility for adhering to the rules and regulations of the Clean Air Act as related to handling of refrigerants rests solely with the successful bidder. The University will not be liable for mishandling of refrigerants, misuse of equipment or use of improper equipment by the Contractor. Refrigerant use shall be maintained and supplied to owner on a monthly basis. 7. Mechanical Equipment Rooms The Mechanical Equipment Rooms shall be maintained in a broom clean condition with all lighting operable at all times. The contractor will not be responsible for University materials stored in the equipment rooms. 8. Service Location The selected bidder will have a service location within 75 miles of the NCCU Campus in order to provide any necessary service in a timely manner. 8. License Required Contractor must be a NC State Licensed Certified HVACR Mechanic and have a N.C. State Refrigeration License, and a Greensboro City Business License. All members of their staff must have CFC Certifications. 9. Work Experience The Service Contractor must have a minimum of ten (10) years of commercial level experience as a License NC State Certified HVACR firm. 10. Staffing Requirements The Service Contractor shall staff each job in accordance with the size and time demands placed on the job.

Division 23 -

Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, Central HVAC Equipment.