Line Clearance - Lump Sum Services

You are invited to quote on providing Line Clearance - Lump Sum Services for Huntsville Utilities. Work to be performed will be assigned throughout the Huntsville/Madison County Alabama service area. No work is to be assigned nor performed outside the Huntsville Utilities service area without express written consent of Huntsville Utilities management. The services to be quoted on and the prevailing conditions are described in this letter and the attachments sent with it. Contract Documents are being transmitted to interested contractors electronically as a matter of convenience. Huntsville Utilities Terms and Conditions for Invitations for Bids is an integral part of this action. The work to be performed is outlined in the Contract Documents (e-mail jim.lawson@hsvutil.org to obtain the Contract Documents. All work performed at the Huntsville Utilities will be scheduled by and coordinated through Huntsville Utilities Electric Operations Department, Tree Trim Division. We anticipate award of the support contract based upon labor and equipment requirements specified in the Contract Documents, which contains a listing of anticipated circuits to be trimmed during the first year cycle. We will issue a separate release for each circuit which your organization is assigned to complete. The time schedule for completion, estimated quantities to be trimmed for the circuit will be stated in each release or manifest prepared by Huntsville Utilities. Period of support will be December 1, 2022 to September 30, 2023 subject to the terms and conditions of the agreement, satisfactory job performance, price stability, and compliance with personnel and equipment standards. The successful contractor is expected to have their bid/contractual obligations fulfilled by October 31, 2022 which will give them 30 days to fully staff to HU requirements. We reserve the right to select an alternate service provider to satisfy our requirements if the contractor selected cannot fully staff to our stated requirements within the allotted time. Negotiations with any alternate service provider will be with contractors chosen from the original proposals submitted in response to this IFB. Contractors who do not submit a proposal per this IFB will not be considered for work under this Support Agreement Any questions about the invitation for bid must be submitted in writing (preferably e-mail) to Jim Lawson (jim.lawson@hsvutil.org) prior to close of business on Thursday, October 13, 2022. Any questions submitted prior to that time will have the answers published to all potential bidders within 24 hours of submittal. Questions submitted after the posted time will not be addressed Your proposal must be submitted on the prescribed Proposal form in order to be acceptable and considered. Supplementary information regarding your qualifications may be added if you desire. Prices quoted must be firm for the support period. Huntsville Utilities will pay per the agreed upon contract amount except for specific exceptions called out by the Contractor. The contract price will apply for wind, ice, or other destructive actions which disrupt our services. Each Bidder must submit a list of three (3) references with the proposal. The list must include the last three companies for which work similar to our requirements have been performed, to include manpower, equipment and supervision. As a minimum, the list must call out: 1) company name for whom service is being provided, 2) contact person at the company who can provide us with information re: progress of work, 3) address of company - where work was performed if multiple locations, 4) telephone number and e-mail address of contact person. As a part of the pre-qualification criteria, each bidder must have in place a Quality Assurance and Productivity Tracking program. This crew tracking program must provide a method for monitoring cost performance and documentation of cost per mile for all transmission and distribution tree trimming work management performed. The program must demonstrate the ability to report on the following: A method to enter data by crew, circuit and overall All data must be available from a standard timesheet except mileage completed Reports must have the ability to be generated on a weekly or monthly basis Data must be available within one week of completion of work Reporting requirements must be such that customized reports can be developed for special projects Sample reports which your company can produce must be submitted with the bid as a part of your Contractor Questionnaire/Bidder Qualification requirements. Each bidder must supply a listing of customers where this report is in use and provide reference information as called out above for verification of data availability. We will require copies of inspection certification reports for equipment assigned to perform work under this contract prior to the unit being placed in service. Any units placed in service without copies of inspection and certification may be dismissed without cause and work performed by the unit deemed unsatisfactory. Units which are reviewed and found to be unsatisfactory and unable to perform work to our standards will not be paid at the contract price. Huntsville Utilities will notify the successful bidder by written Purchase Order/Notice of Intent to Contract. Within five business days of notification, the Contractor must execute and return the agreement, provide copies of required Insurance documentation, and provide evidence of meeting the licensing requirements. Upon contractor compliance, Huntsville Utilities will execute the Agreement and issue the Final Notice to Proceed. Failure to meet the requirements in a timely manner may result in disqualification of the apparent successful bidder. Huntsville Utilities will not execute the contract nor give the Final Notice to Proceed until all requirements, as called out in this IFB and its attachments are satisfied. At the time of Contract Execution, Huntsville Utilities will designate a representative to serve as the Contract Supervisor. This person will serve as the liaison between the Contract Service Provider and the Huntsville Utilities Electric Department. Huntsville Utilities reserves the right to reject any or all quotes, or any portion thereof.

Division 01 -	General Requirements.
Division 10 -	Specialties.
Division 11 -	Equipment.