DeKalb County Schools - GC Services for HVAC & Controls Replacement

**As of October 4,2023 bids were canceled. No definite date for the rebid.** To provide General Contractor services for the construction (Site, Bldg. and Systems) of the Owner's Construction Project at Bob Mathis Elementary School, Chapel Hill Elementary School, E.L. Bouie Elementary School, Martin Luther King, Jr. High School and Panola Way Elementary School as specified per the Proposal Documents. Scope will consist of the following: The Contractor shall supply materials, labor, tools, plant, supplies, equipment, transportation, superintendence, temporary construction of every nature, and other services and facilities necessary to complete the work listed below, including, but not limited to, incidental work described in the Contract Documents. Demolition of all HVAC systems equipment. Replace backup generator with like. Replace mechanical room equipment boiler, chiller, and pumps like-with-like equipment: (a) Air Cooled Chiller (b) Pumps (c) Boiler will be replaced with a modular boiler with equal output of existing. Prospective bidders must provide the following information by 5:00 PM, EST on Wednesday, July 26, 2023: 1. Individual Name and Title 2. Company Name 3. Telephone Number 4. Email Address This information must be sent to dcsd-op-solicitation@dekalbschoolsga.org. A meeting link will be sent to all those providing the above information no later than 10:30 AM EST on Thursday, July 27, 2023. Except as expressly provided in, or permitted by, the Proposal Documents, from the date of issuance of the RFP until final Owner action of approval of contract award, the Contractor submitting a Proposal shall not initiate any communication or discussion concerning the Project, the RFP or the Contractor's Proposal or any part thereof with any employee, agent, or representative of the Owner. Any violation of this restriction may result in the rejection of the Contractor's Proposal. The Owner reserves the right to reject any or all proposals, and to waive technicalities and informalities. Final Questions Due August 2, 2023 2:00 PM dcsd-op-bidquestion@dekalbschoolsga.org Final Addendum August 9, 2023 2:00 PM Public Acknowledgement August 21, 2023 5:00 PM Selection Committee Evaluation August 21-25, 2023 Anticipated Board Review and Approval October 16, 2023 Anticipated Notice of Award October 23, 2023 Anticipated Notice to Proceed November 2023 DCSD reserves the right to accept or reject any and/or all parts of responsive proposals received and/or to reject all proposals submitted. DCSD reserves the right to award any resulting contract in the manner that is in the best interest of and most advantageous to DCSD. DCSD reserves the right to waive any technicalities or minor irregularities in responses received and to award the contract in the most beneficial manner for DCSD. The decision of DCSD shall be final. DCSD reserves the right to request and negotiate a "best and final" response from Respondents Final Questions Due August 2, 2023 2:00 PM dcsd-op-bidquestion@dekalbschoolsga.org. The GC firm shall carefully study and compare the Proposal Documents with each other, and with other work being bid or offered concurrently or presently under construction to the extent that it relates to the GC Services for which the Proposal is submitted, shall examine the site of the Project and the local conditions, and shall at once report to the Owner any errors, inconsistencies, or ambiguities in the Proposal Documents. If a GC is in doubt as to the meaning of any part of the Proposal Documents, or otherwise has questions or requires clarification or interpretation of the Proposal Documents, he or she shall request an interpretation from the Owner. Requests for such interpretations shall be made in writing addressed to Mr. Erick Hofstetter, Chief Operating Officer, Sam A. Moss Service Center, 1780 Montreal Road, M.L. King, Jr., Georgia 30084, email: erick_hofstetter@dekalbschoolsga.org , not later than six (6) business days prior to the time for receiving Proposals, and failure of the successful GC to request such interpretation shall not relieve him or her as a GC of the obligation to execute the GC Services in accordance with a later interpretation by the Owner, without additional charge to the Owner. Interpretations, corrections, and changes of the Proposal Documents will be made by Addendum. No oral interpretations will be made to GC as to the meaning of Proposal Documents. Any purported interpretations, corrections and changes of the Proposal Document made in any manner other than Addendum will not be binding, and GC shall not rely upon them. Any communication, or attempted communication, by a GC or its agents concerning this Request for Proposals by any means or method other than that provided for in this Request for Proposals shall be inappropriate. In the event of such inappropriate communication, or attempted communication, the Owner shall have the right to reject such offending Offeror's Proposal. The GC's Proposal shall be accompanied by a Bid Bond in the exact form set forth herein. The Bid Bond shall be in an amount not less than 5% of the Fixed Price Proposal. The amount stated in the Bid Bond shall be included as an exact dollar figure written in numeric and word form. Failure to do so shall result in your proposal being deemed non-responsive. A Bid Bond submitted using an AIA document is unacceptable and shall result in your proposal being deemed non-responsive. The attorney-in-fact who executes the Bid Bond on behalf of the surety shall affix to the Bid Bond a certified and current power of attorney. The surety must be satisfactory to the Owner and must be licensed to do business in Georgia as approved by the State Insurance Commissioner's Office. No other form of bid security will be accepted. The Owner shall have the right to retain the Bid Bond of all GCs until either (a) the Agreement has been executed and a satisfactory Payment Bond and Performance Bond have been furnished, or (b) ninety (90) days after Proposal opening, or (c) all Proposals have been rejected. Except as otherwise expressly allowed by law, no Proposal may be withdrawn for a period of ninety (90) days following the closing time and date for receipt of Proposals, and all Proposals are subject to acceptance by the Owner during said period, and each GC so agrees by submitting a Proposal. Provide a compliance letter from a bonding company indicating the bonding company's A.M. Best financial rating and whether the bonding company will provide separate Payment and Performance Bonds, each in the amount of 100% of the Contract Price, on the exact forms provided by the Owner for your services as GC. Upon award, GC must submit Payment and Performance Bonds on the exact forms provided by the Owner.

Division 23 -

Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, Central HVAC Equipment.