RFP Design - Telecommunications Systems Consulting Services

The City of Prairie Village, Kansas is soliciting proposals for consulting services to assist the City in the replacement of its telecommunications system in all City facilities. The City is planning on replacing its current Mitel system as it is aging and there are concerns about ongoing maintenance, parts availability and support since the manufacture will no longer produce and support this equipment. The respondent chosen for this proposal will be reviewing future proposals and providing input to the City on procurement of a new system. For that reason, the successful respondent for this request and any person or entity in which the respondent has a financial or ownership interest will be ineligible to bid on the future RFP. Prairie Village is one of 20 incorporated cities in Johnson County and has the seventh largest population. It is completely surrounded by other cities, sharing its border with Kansas City, Missouri, Leawood, KS, Fairway, KS, Overland Park, KS, Mission Hills, KS, and Mission, KS. The City has a residential population of approximately 22,957 within its 6.2 square mile city limits. Mitel phone system - MiVoice Office 250 System Administration & Diagnostics; 132 Devices - 110 physical phones, 6 ATA's, 70 Phantoms & Hot Desk Profiles, AT&T IP Flex plan with 46 Call Paths The end result desired from this project is a comprehensive report recommendation which will serve as the basis for a subsequent purchase of a new telecommunications system. This document will identify the top candidates for addressing the voice and unified communications for the City of Prairie Village. The selected consulting firm will be required to provide the following services to Prairie Village. This list is not intended to be comprehensive or to prohibit Respondents from proposing other Services that the Respondent believes to be necessary and chooses to propose. The actual scope of the services provided by the Successful Respondent will be mutually agreed upon by both parties during contracting. Perform an in-depth analyses of the City's current telecommunications infrastructure and deliver a design for a new telecommunications system. Prepare a cost/benefit summary for optional features. Conduct a needs assessment through surveys and/or interviews with key users. Identify telecommunications features they use now, and want in the future. Write specifications for a future RFP to procure a new system. Evaluate and provide input on those proposals, to include attending all demonstrations of new equipment. In consultation with City staff provide a recommendation for a replacement telecommunications system. Project management for implementation of the new system.onsible bidder. The City reserves the right to cancel this RFP at any time and reject any and all proposals submitted in response to this RFP. The City also reserves the right to request clarification on any submission, modify or alter the Scope of Services and solicit new submissions, and waive immaterial irregularities in any submission. Selection by the City staff does not constitute a contract. The firm(s) selected will be expected to enter into a written contract with the City, and it is only upon the mutual execution of the written contract document that a contract will be formed. Prior to execution of a written contract, the selected firm(s) will be required to provide proof of adequate and customary insurance. The method of contractor selection has not been determined at this time.

Division 31 -	Earthwork.
Division 32 -	Exterior Improvements.
Division 33 -	Utilities.
Division 34 -	Transportation.
Division 35 -	Waterway and Marine Construction.