HVAC Replacement at City Hall

Every request for such interpretation, clarification, or additional information should be in writing addressed to Kalyn Fox, Purchasing Manager, at City Hall (101 E. 4 th Street, Owensboro, KY 42303) or emailed to bids@owensboro.org SCOPE: The City of Owensboro is seeking a qualified contractor to provide all labor, material, equipment, incidentals and supervision needed to complete noted HVAC replacement, per the bid specifications. SUBSTITUTION REQUESTS: The specifications and plans call out basis of design and approved manufacturers for this project. Any substitutions to these approved manufacturers need to be requested by the bidder at least seven (10) days before the bid opening date and must be approved by the Owner in writing via an Addendum. In lieu of a physical bid, vendors have the option to submit bids electronically to the following email address: SubmitBid@owensboro.org Bids emailed to this address MUST be PASSWORD PROTECTED (i.e. when opening the file it immediately prompts you for a password before allowing the document to open), or they may be REJECTED. The subject line on the email must list the BID number, project name, and firm name. If choosing the electronic submission above, vendors MUST separately send the document password to the following email address (different than above), or the bid may be rejected: bids@owensboro.org. BID SECURITY: Each bid must be accompanied by cash, Cashier's Check, or a Bid Bond duly executed by the bidder as principal and having as surely thereon a surety company approved by the City, in the amount of five percent (5%) of the bid. Such checks will be returned promptly after the City and the accepted bidder have executed the contract, or if no award has been made within thirty (30) days after the date of the opening of bids, upon demand of the bidder any time thereafter, as long as he has not been notified of the acceptance of his bid. The successful bidder upon failure or refusal to execute and deliver the contract and bonds required within ten (10) days after receipt of notice of acceptance of bid shall forfeit to the City the security deposited with his bid as damages for such failure or refusal. Furthermore, any vendor awarded a contract who fails to fulfill all obligations on this contract may be disqualified from bidding on any City bids for a period of up to five (5) years. PERFORMANCE BOND: The Contractor will be required to furnish a 100% Performance Bond satisfactory to the City. Bond shall be furnished within ten (10) working days after receipt of award notification. Should the Contractor fail to perform as indicated herein the City reserves the right to procure the required services elsewhere at its discretion, either temporarily or permanently, and to either suspend or cancel all or part of the contract. Should such action be taken, the Contractor shall be responsible for all excess costs incurred by the City. In addition, should the Contractor fail to perform as indicated herein the Performance Bond may be forfeited in part or in its entirety. PAYMENT BOND: The Contractor will be required to furnish a payment bond, satisfactory to the City, in an amount equal to 100% of the contract amount to assure payment as required by any or all persons supplying labor and materials in the execution of the work provided herein. Bond shall be furnished within ten (10) working days after receipt of award notification. Scope of Work Owensboro City Hall AHU and chiller replacement in Mechanical Mezzanine on roof area accessed thru elevator. 1. Mechanical Contractor is Prime on this project. All subs (Electrical/Insulators/Controls/etc.) shall be under mechanical work as a complete project. 2. Keeping downtime to fewest days is a key on this project. All materials shall be ready to be installed / some equipment already in place before shut-down is authorized. There shall be a period of minimum two weeks for shutdown to do work and replace equipment. 3. Prefab all piping and valves as much as possible before removal of existing piping in mechanical room. 4. Provide and install new Air Handler serving whole building in mechanical room on roof area. Provide all accessories as outlined in bid specifications. 5. Provide and install new air-cooled chillers on existing equipment rails. Provide all equipment and accessories outlined in bid specifications. 6. See drawing details of all valves and gauge locations. Provide all sensors for complete sequence to match existing operation. See specifications and drawings for details. 7. Provide and install new pumps for chilled water. See piping details for additional information. 8. Control Contractor to install Pump VFD and all low voltage control wiring connected to Building Automation System. Update BAS for boilers and associated pumps / operation. 9. All equipment Demo shall be removed from site and disposed in approved recycling center / landfill. 10. Alternate bid to provide temporary HVAC for first floor of building. See drawing for additional detail. Question Deadline 09/21/2023

Division 23 -

Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, Central HVAC Equipment.