Community Meeting Room - Audio/Visual Equipment, Installation & Support

Provide a complete installation of the AV equipment provided by RVTD and in the bill of materials. All contacts shall adhere to the Federal Clauses in Exhibit A. Required forms (Buy America Certification, DBE Participation Form, Government Debarment certification and Lobbying Restriction form) must be submitted along with the attached pricing form to mchristensen@rvtd.org Quotes must be guaranteed for 60 days after submittal date. Notice of Award Date: August 29, 2023 General Construction Start Date: September 18, 2023 AV Installation Start Date: Early May 2024 AV Installation End Date: Late May 2024 AV The Community Meeting Room will showcase dual 98" UHD displays that will be mounted on the front wall and a 75" UHD display on the back wall using UL listed fixed-display mounts. The displays will provide meeting participants video content for virtual meetings or presentations. Two 55" confidence monitors will be mounted on confidence monitor carts to provide video content for the board members. The 55" confidence monitors can be removed from the room if they are not needed for a meeting. The video conferencing system will feature a Zoom Room dedicated computer, table mounted Logitech 10" touch panel (or equivalent), wall mounted 10" touch panel and three Aver CAM550 enterprise grade dual lens pan, tilt, zoom (PTZ) cameras (or equivalent). One PTZ camera will be mounted between the dual 98" displays and the other two will be mounted above the 75" display. The "Zoom Room" dedicated computer and touch panels will be configured to native "Zoom Room" mode. The audio system will feature twelve wireless desktop gooseneck microphones and sixteen pendant ceiling speakers. The twelve wireless desktop gooseneck microphones will provide in-room voice lift and audio pick-up for virtual meetings. The wireless desktop gooseneck microphones will have a button to allow users to mute and unmute the microphones. The sixteen pendant ceiling speakers will provide a total room coverage for program and virtual meeting audio sources. The microphones, virtual meeting and program audio will be mixed and routed by an audio digital signal processor. An additional feature of the audio system is an RF assisted listening system. This system will provide four body packs and listening devices for meeting participants who need assistance with hearing. Users/Participants will have three options to present content to a virtual meeting audience and/or the displays. The first option is an HDMI cable located at the lectern. The second is an HDMI cable at the Board Member's table. The third option is for user to present content wirelessly to the "Zoom Room" using the Zoom application on their personal device. The video switching and transport will utilize an AV over IP technology to route video using an AV network. AV over IP technology utilizes ultra-low latency, standards-based encoding, and decoding architecture to switch and transport audiovisual signals over an IP network. A dedicated managed network switch will be used to route signal between the encoders and decoders. An Extron AV processor (or equivalent) will be provided to allow users to flip to a room control page from the native Zoom GUI. This will allow users to perform the following additional AV System controls: o Meeting type default presets o Route any video signal to any display o Route any program audio signal to the ceiling speakers Note - virtual meeting audio and wireless desktop gooseneck microphones will always be routed to the ceiling speakers. o Adjust the volume of the wireless desktop gooseneck microphones o Mute and unmute the wireless desktop gooseneck microphones The main AV equipment will be mounted in a slide out AV equipment rack mounted in a credenza.

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Equipment, Operation and Maintenance of Equipment, Vehicle Service Equipment, Maintenance Equipment, Unit Kitchens, Residential Equipment, Residential Appliances, Agricultural Equipment.