Well Maintenance and Repairs

**As of May 24, 2023 , this project has not yet been awarded. The City staff anticipates an award of contract for these services will be on the June 27 City Council Agenda** REQUEST FOR PROPOSAL FOR WELL MAINTENANECE AND REPAIRS The City of Orange Public Works Department Water Division hereby requests Proposals for providing comprehensive well maintenance and repair services for City wells, pumps, and electric motors. This Request for Proposals (RFP) describes the Project Background, the Project Schedule, the required Proposal Format, the Selection Criteria, and the Administrative Requirements for the Project Design. Attachments and appendices to this RFP include, the Department of Public Works Consultant Checklist and a Sample Consultant Services Agreement. Nothing contained in this Request for Proposal shall create any contractual relationship between the proposer and the City. The City accepts no financial responsibility for costs incurred by any proposer regarding this Request for Proposal May 8, 2023 ...................... Question Cut off at 4:00 pm PROJECT DESCRIPTION This project is to provide Annual Maintenance and Repair Services for the City of Orange- Water Division's (City) wells, pumps, and electric motor assemblies, on an on-call, as-needed, time-and-material basis for a period of three years with the option for two additional single year extensions. The City's intent is to enter into contract with one to two Contractors for the provision of these services on an as-needed basis. The contractor shall be licensed (C-57) Well Drilling Contractor in the State of California. The City expects that the total contract value of the one-or-two Purchase Orders to be issued will be less than $500,000 per year. The initial term of the contract will cover three (3) fiscal years and may be renewed for two (2) additional one-year options should the parties mutually agree. All performance pursuant to these contracts shall be on an "on-call" or "as-needed" basis. Any tasking shall be initiated solely by the City. Further, execution of a contract by the City does not in any way guarantee that any tasking or request for on-call services will be issued to any party. Moreover, execution of a contract by the City shall not entitle the other party to any form of payment or compensation from the City without first having issued tasking or request for services from the contractor. Through this Maintenance Services Contract, the City wishes to have the Well Contractor (with C-57 license) mobilize in less than 72 hours and perform work as requested by the City. Some services may include, but are not limited to, repair, removal, installation, rehabilitation, replacement of pumps, motors,well columns, base plates, lube assembly, etc., and the furnishing of parts and labor in conjunction with such work. All work and general conditions shall be performed in accordance with the current Standard Specifications for Public Works Construction (the Green Book), the California State Water Resources Control Board, the American Water Works Association (AWWA) Standards, and the National Electrical Manufacturers Association (NEMA) Standards. IV. SCOPE OF WORK Although the City is attempting to identify the limits and services required, this should not necessarily limit the firm in the development of a scope it believes is necessary to meet the City's goals and objectives: The Contractor shall furnish all material, labor, equipment, and supervision to perform the maintenance and repair as requested by the City. The Contractor shall perform such work in a thorough and professional manner. The Contractor shall secure the well site and its equipment at all-time throughout the duration of work. The Contractor is also responsible for discharging of treated water after rehabilitation of well into an appropriate drainage system in a manner that complies with NDPES regulations and permits. Currently, the City's water system consists of 11 operational wells; specifically compose of 1 submersible Byron Jackson (BJ) pump and 10 water-lube pumps and motors. The contractors need to be aware that currently the City's water-lube pumps use a proprietary "Water Flush" bearing lubrication system. The successful contractor(s) will need to maintain and repair this system, as needed, with the same components. Equivalent components will not be accepted and would exclude the contractor from working on the wells and would constitute a breach of contract. The contractors also need to be a certified BJ dealer/installer in order to work on the submersible BJ pumps and motors. All wells are powered by electric motors ranging from 200 hp to 500 hp. The contractors are required to service these motors periodically at the City's request. These services include but are not limited to removal of motor, clean, dip, bake, rewind, balance, voltage testing, replace bearings, re-installation, and start-up. The City also has the need to rehabilitate the existing wells when there is a decrease in capacity, bacteriological problem, or other well production issue. The contractors are required to provide appropriate tools, equipment, materials, and personnel to successfully complete the cleaning and disinfection of the wells. Prior to commencement of work, the contractor and the City shall discuss, review, and evaluate well records to recommend possible treatment methods depending on the condition of each well. The contractor shall submit to the City a detail proposal including the type of treatment, chemical uses, quantity, duration, man-hours, and cost for final approval. *The value for this project is based on a financial range. The value is listed as the highest possible cost from the range provided by a stakeholder or official project document. SCOPE OF WORK Although the City is attempting to identify the limits and services required, this should not necessarily limit the firm in the development of a scope it believes is necessary to meet the City's goals and objectives: The Contractor shall furnish all material, labor, equipment, and supervision to perform the maintenance and repair as requested by the City. The Contractor shall perform such work in a thorough and professional manner. The Contractor shall secure the well site and its equipment at all-time throughout the duration of work. The Contractor is also responsible for discharging of treated water after rehabilitation of well into an appropriate drainage system in a manner that complies with NDPES regulations and permits. Currently, the City's water system consists of 11 operational wells; specifically compose of 1 submersible Byron Jackson (BJ) pump and 10 water-lube pumps and motors. The contractors need to be aware that currently the City's water-lube pumps use a proprietary "Water Flush" bearing lubrication system. The successful contractor(s) will need to maintain and repair this system, as needed, with the same components. Equivalent components will not be accepted and would exclude the contractor from working on the wells and would constitute a breach of contract. The contractors also need to be a certified BJ dealer/installer in order to work on the submersible BJ pumps and motors. All wells are powered by electric motors ranging from 200 hp to 500 hp. The contractors are required to service these motors periodically at the City's request. These services include but are not limited to removal of motor, clean, dip, bake, rewind, balance, voltage testing, replace bearings, re-installation, and start-up. The City also has the need to rehabilitate the existing wells when there is a decrease in capacity, bacteriological problem, or other well production issue. The contractors are required to provide appropriate tools, equipment, materials, and personnel to successfully complete the cleaning and disinfection of the wells. Prior to commencement of work, the contractor and the City shall discuss, review, and evaluate well records to recommend possible treatment methods depending on the condition of each well. The contractor shall submit to the City a detail proposal including the type of treatment, chemical uses, quantity, duration, man-hours, and cost for final approval.

Division 03 -	Concrete.
Division 04 -	Masonry.
Division 05 -	Metals.
Division 06 -	Wood, Plastics, and Composites.
Division 07 -	Thermal and Moisture Protection.
Division 08 -	Openings.
Division 09 -	Finishes.
Division 10 -	Specialties, Signage, Toilet, Bath, and Laundry Accessories, Fire Protection Specialties, Fire Extinguishers, Storage Specialties.
Division 11 -	Equipment.
Division 12 -	Furnishings.
Division 14 -	Conveying Equipment, Scaffolding.
Division 21 -	Fire Suppression.
Division 22 -	Plumbing.
Division 23 -	Heating, Ventilating, and Air Conditioning (HVAC).
Division 26 -	Electrical.
Division 27 -	Communications, Data Communications, Voice Communications, Audio-Video Systems.
Division 28 -	Electronic Safety and Security.
Division 31 -	Earthwork.
Division 32 -	Exterior Improvements, Fences and Gates, Turf and Grasses.
Division 33 -	Utilities, Common Work Results for Utilities, Water Utility Distribution Equipment, Water Utility Pumping Stations, Wastewater Utility Pumping Stations, Sanitary Utility Sewerage Force Mains.
Division 40 -	Process Integration, Water Process Piping.
Division 45 -	Industry-Specific Manufacturing Equipment.
Division 46 -	Water and Wastewater Equipment.