Kitchen Equipment Maintenance and Repairs

To establish an Indefinite Quantity Price Agreement(s) with an Offeror who specializes in Kitchen Equipment Maintenance and Repair Offeror will provide all labor, tools, management, materials, parts and supplies, equipment and transportation necessary to furnish kitchen equipment maintenance and repair services at various locations throughout San Juan College on an as-needed basis in accordance with written specifications and/or plans as provided by the College. The work will consist of regular maintenance and perform any necessary repairs of existing kitchen equipment including emergency and after hours' work. Offeror shall provide on-site and in-shop maintenance and repair of kitchen equipment and appliance located at all San Juan College Campuses. Documentation shall be provided on each piece of equipment showing what work was done, documenting current condition, and assessing need for major corrective maintenance or repairs. Offeror shall provide certified factory-trained technicians with a minimum of two years experience in the repair of commercial kitchen equipment. Offeror shall maintain sufficient inventory of spare parts for maintenance and emergency repairs. Offeror shall be available for emergency repair work on a 24-hour basis, seven days a week. Offeror shall respond to requests designated as an emergency within four hours of initial trouble call and all other requests within one working day of initial call. Offeror shall provide a six-month warranty on all corrective maintenance and repairs, parts and labor with the exception of compressors and refrigeration equipment which shall be warranted for one year. Offeror must perform preventative maintenance and repair services on a variety of kitchen equipment as designated by the College. Preventive maintenance is the work required to check, adjust, clean, and service equipment according to the manufacturer recommendations / specifications. All preventive maintenance and repairs must comply with the relevant equipment manufacturers' recommendations. All work performed by the Offeror must meet local, state, and federal codes and standards and be performed under the Offeror's license, if applicable. Preventive maintenance includes, but is not limited to the following: The examination, lubrication, adjustment, and calibration of parts to include but not limited to belts, bearings, capacity and safety devises, check valves, condensate pumps, coils, control transformers, control wiring, dampers, electrodes, all filters, fuses, environmental controls, fans, motors and motor starters, pressure controls, compressors, refrigerant filters drier, refrigerant piping relays and all necessary maintenance require to keep the units in proper and continuous operation. Parts and labor that are required for preventive maintenance as recommended by the equipment manufacturer, routine testing and inspecting equipment to reduce or avoid service interruptions and to obtain optimum operating efficiency and maximum life expectancy of equipment. Developing and recording equipment and system performance and inspection data for operation analysis and anticipated corrective action. Offeror must provide a detailed description of the services performed under the PM plan(s) offered. Description must include any services or parts that are excluded from the PM plan. Offerors that have PM plans with tiered levels of service must only propose one plan that best fits the requirements in this procurement. Offerors proposing PM plans based on the type of equipment covered (i.e. dishwashers vs freezers) may only propose one plan for each type of equipment. For equipment under a PM plan, the Offeror must ensure the PM schedule complies with the manufacturer recommendation. The Offeror must furnish and install all parts for preventive maintenance and repairs in accordance with the equipment specifications. The Offeror must replace all parts necessary to restore equipment to complete operational service. Use of the term "parts" is intended to be any part which effectively and completely accomplishes the needed repair. Offeror is expected to have sufficient inventory or access to parts to effect repairs on site during scheduled maintenance / inspections. The Offeror must notify San Juan College of repairs that require a return visit to the facility or involve repairs not considered preventative or routine. The Offeror must complete repairs within fifteen (15) business days after the scheduled maintenance / inspection is done. Offeror must provide written estimate for repairs that are not covered under the PM plan prior to starting work. Offeror must be able to repair all equipment that the Offeror submits a proposal as requested by the College. Repairs will be requested as needed by designated San Juan College personnel. The College will provide the Offeror with the names of the designated personnel. For equipment under PM plan, repairs are defined as work more extensive than covered under the PM plan. The Offeror must provide a written estimate of all repairs prior to performing the work. The Offeror must coordinate with San Juan College to maintain the inventory list of equipment that will be serviced. Any adjustment required to the equipment list or PM schedule must be reviewed and approved by the Kitchen Manager prior to implementation. All changes must also be documented in writing. The Offeror must maintain accurate records of service and repairs on kitchen equipment under contract. The Offeror must provide a maintenance and repair report with sufficient detail to document the dates of service, repairs performed, parts replaced, and condition of the equipment. A copy of the report must be provided to San Juan College within five (5) business days after the scheduled maintenance / inspections or repairs are completed. The report or a summary of the report must be submitted with the Offeror's invoice as evidence of the work performed. The Offeror must provide a designated point of contact to assist with questions and coordinate repair requests. The Offeror must offer support services for questions or receiving repair requests. The Offeror must reply to questions and repair requests within one (1) business day upon receipt. Question Deadline 06/30/2023 04:00:00 PM MT

Division 01 -	General Requirements.
Division 10 -	Specialties.
Division 11 -	Equipment.