Fire Stations 3 and 5 Apparatus Doors Replacement

PROJECT ESTIMATE: $185,000.00 CONTRACT DAYS: 45 calendar days LIQUIDATED DAMAGES:$150.00 The City of Santa Monica is seeking one (1) qualified contractor to replace the apparatus doors at Fire Stations 3 & 5. Question Submission Deadline:September 13, 2023, 5:30pm. Bids may only be withdrawn electronically prior to the time specified in the Notice Inviting Bids for the (electronic) opening of Bids. The City reserves the right to reject any and all Bids. Bidders will not be released on account of errors except that the City reserves the right to waive any minor irregularity or informality in any Bid. Bids may be rejected if they show any alteration in form, additions not called for, conditions or alternative Bids, incomplete Bids or irregularities. The City reserves the right to reject any and all Bids. The Bidder to whom the award is made shall execute the Contract and furnish both the Performance Bond and the Labor and Material Payment Bond along with the Certificate of Insurance required by the Contract Documents and shall deliver the same to the City Project Manager within ten (10) days after the City has mailed the Notice of Award to said Bidder that the Contract has been awarded to the Bidder. Failure or refusal of the successful Bidder to execute the Contract and return the same to the City within said ten (10) days shall result in the forfeiture of the Bidder's cash deposit, check, or Bidder's bond to the City as liquidated damages. No Bid shall be considered binding upon the City until the execution of the Contract by the City. The City utilizes DocuSign, an electronic signature software program, to obtain signatures from City vendors on all public works contracts. The contract review and signature process is now completely electronic. Please provide the name and email of the person within your organization who is authorized to sign contracts on the bid form. The authorized signer will receive an email when the contract is ready for signature. The contract will not be sent back to the vendor in hardcopy form, it will be sent via email electronically. This is a completely paperless process. Please ensure that the email provided to the City in the bid form is valid and that the person will be available to sign the contract during the contract execution process. The review and redlining process will occur electronically via email before the contract is routed for signature via DocuSign. No additional redlines can be made once the document is routed for signature in DocuSign. Once the contract has been finalized by all parties, signers will receive an email from DocuSign notifying them they need to sign. DocuSign is available online and can also be accessed from smart phones or tablets. Each Bid must be accompanied by a certified or cashier's check made payable to the City of Santa Monica, or a Bidder's bond (using the form provided in the Bid Form) for an amount equal to at least ten percent (10%) of the amount bid as a guarantee that the Bidder will enter into a contract with the City. Bid bonds (or cashier's checks) must be scanned and uploaded into ProcureNow. Failure to comply with this Paragraph 9.0 will render the Bid non-responsive. If awarded the Contract, the Bid Guarantee will be retained by the City as liquidated damages if the successful Bidder fails or refuses to enter into said Contract and furnish the required Labor and Material Bond, Performance Bond, and evidence of insurance coverage. Forfeiture by the successful Bidder shall not preclude recovery of any sum over and above the Bid Guarantee, to which the City sustains damage because of default. If the successful Bidder executes the Contract and furnishes all bonds and insurance required by the Contract Documents within the time specified by the Contract Documents, any cash or check accompanying that successful Bid will be returned. Cash or checks accompanying rejected Bids will be returned within fourteen (14) Days after execution of the Contract. Locations: 1. Fire Station 3: 1302 19th St, Santa Monica, CA 90404 2. Fire Station 5: 2450 Ashland Ave, Santa Monica, CA 90405

Division 08 -

Openings, Doors and Frames, Windows.