French Prairie Rest Area Janitorial Services

Addendum" or "Addenda" means an addition or deletion to, a material change in, or clarification of, the RFQ. Addendum or Addenda shall be labelled as such and shall be made available to all interested Offerors in accordance with section 3.1 OBTAINING RFQ DOCUMENTS. 1.2 "Agency" means the State of Oregon Travel Information Council (TIC). 1.3 "Contract" means the entire written agreement, resulting from the RFQ, that sets forth the rights and obligations of the parties, between the Contractor and TIC, comprised of the RFQ, the accepted Offer, and any terms and conditions contained in any exhibits, schedules, and other attachments to and any amendments of any of the above. 1.4 "Contract Price" The total amount of the awarded Contract, including any approved alternates, and any fully executed change orders or amendments. 1.5 "Contractor" means the person or organization with whom TIC enters into a Contract for the benefit of TIC, setting prices, terms and conditions for the Services to be provided pursuant to this RFQ. 1.6 "Entity" means a natural person capable of being legally bound, sole proprietorship, corporation, partnership, limited liability company or partnership, limited-partnership, profit or non-profit unincorporated association, business trust, two or more persons having a joint or common economic interest, or any other person with legal capacity to contract, or a government or governmental subdivision. 1.7 "Notice to Proceed" means the official written notice from TIC indicating that all initial Contract requirements, including the Contract and certificates of insurance, have been fully executed and submitted in a suitable form and that the Contractor may proceed with the Work defined in the Contract Documents. 1.8 "Offer" means a written competitive offer, binding on the Offer or and submitted in response to an RFQ, including all necessary attachments. 1.9 "Offer or" means the person or entity that submits an Offer in response to an RFQ. 1.10 "ORS" means the Oregon Revised Statutes. 1.11 "Responsible Contractor" means an Entity that has met the following standards of responsibility: (a) Appropriate financial, material, equipment, facility and personnel resources and expertise, or ability to obtain the resources and expertise, necessary to meet all Contractual responsibilities; (b) A satisfactory record of performance. (c) A satisfactory record of integrity. (d) Qualified legally to Contract with the contracting agency; (e) Supplied all necessary information in connection with the inquiry concerning responsibility. If a Contractor fails to promptly supply information requested by TIC concerning responsibility, TIC shall base the determination of responsibility upon any available information or may find the Contractor non-responsible. 1.12 "RFQ" means the entire solicitation document, including all parts, sections, exhibits, attachments, Addenda, and matter incorporated by reference. 1.13 "RFQ Closing" means the date and time set in the RFQ for Offer submission, after which Offers may not be submitted, modified, or withdrawn by Offer or. 1.14 "RFQ Item" means a specific unit of Work for which the Offer or has submitted a unit price in Section 8 RFQ Offer Form, and upon Contract award, a price is provided in the Contract. 1.15 "Services" means all work required to be performed by Contractor under the Contract. 1.16 "Solicitation Document" means the RFQ and includes all documents incorporated by reference and attachment. 1.17 "Specifications" or "Statement of Work" means any description of the physical or functional characteristics, or of the nature of a supply, Service or construction item, including any requirement for inspecting, testing, or preparing a supply, Service, or construction item for delivery and the quantities or qualities of materials to be furnished under the Contract. Specifications generally will state the result to be obtained and may, on occasion, describe the method and manner of doing the Work to be performed. 1.18 "State" means the State of Oregon acting by and through the Oregon Travel Information Council. 1.19 "Work" means the furnishing of all materials, equipment, labor, and incidentals necessary to successfully complete any individual item or the entire Contract, and the carrying out of all duties and obligations imposed by the Contract. 1.20 "Written" or "Writing" Conventional paper documents, either manuscript or printed, in contrast to spoken words. It also covers electronic transmissions or facsimile documents when permitted by the RFQ or resulting Contract. 2.1 Purpose of Solicitation: This RFQ is for the provision of Janitorial Services at the French Prairie Rest Area on I-5 MP 240.9. The initial term of this Contract shall be twelve (12) months with extension options of up to four (4) additional years. The maximum term of this Contract shall be five (5) years, unless such other duration meets the best interests of TIC. 2.2 A VOLUNTARY PRE-OFFER CONFERENCE IS SCHEDULED FOR THIS RFQ. Offer or are encouraged to attend the voluntary pre-Offer conference. 2.2.1Statements Not Binding: Statements made by the TIC Representative at the pre-Offer conference do not change the RFQ document unless TIC confirms such statements with a written Addendum to the RFQ documents. 2.3 METHOD OF OFFERING: Offer or are required to provide pricing, in US funds, for each of the RFQ Items listed in the RFQ for the Services they propose to furnish. Failure to do so may result in Offer rejection. Offer or must enter responses for all information requested for the RFQ Items listed in Section 8 RFQ Offer Form in the proper columns/spaces provided. Failure to do so may result in Offer rejection. 2.4 METHOD OF AWARD: Award of a Contract, if any, will be made to the Offer or receiving the highest point totals based on the scoring of their qualifications and experience (100 points), having appropriate business resources to meet all Contractual responsibilities (50 points), and their cost quotation (50 points). TIC reserves the right to withdraw any RFQ Item(s) from award if it is in the best interest of TIC. TIC reserves the right to reject any, or all RFQs. 2.5 OFFEROR QUALIFICATIONS AND REFERENCES: An Offer or Qualifications and Reference Form is provided in Section 7 of this RFQ. Offer or shall complete this form and return it with their Offer. Failure to provide complete, accurate information may be cause for Offer rejection. Offers will be accepted only from Offer or who have sufficient qualifications and experience that are similar in nature and scope to those called for in this RFQ, and who meet the requirements stated in this RFQ

Division 01 -	General Requirements.
Division 10 -	Specialties.
Division 11 -	Equipment.