FY2023C Street and Alley Program

Question deadline is March 29, 2023 If you have questions concerning this Intent to Bid, they must be made in writing and emailed to me at doverwhse@dover.de.us. All questions must be submitted no later than March 29, 2023. The City of Dover will receive sealed bids for the purpose of contracting for Fiscal Year 2023c Street and Alley Program for the City of Dover, Bid Number 23-0013pw. Any vendor not returning the form may not receive published addenda. A bid received after the closing date and time for receipt of the bids is late and shall not be considered. It is the responsibility of the submitter to ensure that the bid is received prior to the closing date and time. If you have questions concerning this Intent to Bid, they must be made in writing and emailed to me at doverwhse@dover.de.us. All questions must be submitted no later than March 29, 2023. All questions will be compiled and answered in the form of an addendum and will be emailed to all prospective bidders who return the attached ITB notice and will be posted on the City of Dover. All changes or corrections to this Intent to Bid will be handled by addenda issued by the Purchasing Office. The receipt of all addenda must be acknowledged in the bid submission. The City of Dover reserves the right to request corrections, clarifications, and/or additional information pertaining to the bidder's response. Bids will be opened publicly at the time and place designated in this letter. All bids will be opened in the presence of the Procurement Manager or his/her designee. The main purpose of the bid opening is to reveal the name(s) of the bidder(s), not to serve as a forum for determining the low bidder(s). The contract shall be awarded within 90 days of the closing date to the bidder who is determined in writing to be most advantageous to the City. All prices must be held firm for a minimum of 90 days from the date of the bid opening. The bids and summaries shall not be open for public inspection until after receipt of a fully executed contract. Public employees and elected officials must discharge their duties impartially so as to assure competitive access to governmental procurement by responsible contractors. Moreover, they should conduct themselves in such a manner as to foster public confidence in the integrity of City procurement. Dover Code Article II Section 30 (Appendix A of this policy), establishes standards of ethical conduct among public officials and employees. Vendors participating in the City procurement will be disqualified from the procurement if the employee, official or vendor is found to be in violation of the City's ethical standards and a referral of the matter will be presented to the Ethics Commission. The City of Dover reserves the right to waive technicalities, to reject any or all submissions, or any portion thereof, to advertise for new bids, to proceed to do the work otherwise, or to abandon the work, if in the best interest of the City. All vendors must completely fill out, sign, date, and return the attached "Consent for Disclosure Under the Freedom of Information Act (FOIA)" form with their submission. Failure to return the completed form will be deemed consent to the disclosure of all information included in the submission after the receipt of a signed contract or issuance of a purchase order. Any and all proprietary information contained within the bid must be isolated and clearly marked. The cover must indicate that the bid contains such information. Minority, women, veteran, service-disabled, veteran, and individuals with disabilities owned vendor preference shall be three percent (3%) of the value of the award. The vendor must identify qualification and claim to the preference on the submitted bid documents. The vendor must provide authoritative proof of minority ownership such as identification in the certification directory maintained by the State of Delaware Office of Supplier Diversity to qualify for this preference. This preference is to be considered as a stand-alone and cannot be added to any other preference that may be allowed. This preference shall not apply to subcontractors. Local vendor preference shall be considered for materials, equipment, construction contracts, and utility contracts. Local vendor preference shall be three percent (3%) of the annual value of the award. The term local vendor is defined as a gradually increasing range with preference assigned as follows: Rule 1: Vendor located within the city limits of the City of Dover. Rule 2: Vendor located within Kent County, Delaware (applicable only if no vendor qualifies under rule 1) Rule 3: Vendor located within the State of Delaware (applicable only if no vendor qualifies under rules 1 & 2) In the event that no vendor qualifies under rules 1, 2, or 3, no local vendor preference will be awarded. The vendor must identify qualification and claim to the preference on the submitted bid documents. This preference is to be considered as stand-alone and cannot be added to any other preference that may be allowed. A bid bond or certified check in the amount equivalent to ten percent (10%) of the proposal amount shall be required with each proposal. Acceptable bid security shall be limited to a bid bond in a form satisfactory to the City underwritten by a company licensed to issue bid bonds in this state or a bank certified check. If a bid does not comply with security requirements, it shall be rejected as being non-responsive. The check or bid bond of the bidder to whom the contract is awarded will be forfeited to the City of Dover as liquidated damages in case the contract and performance bond are not executed within fifteen days after receiving official notification of award. A performance bond shall be required from the successful bidder for a construction contract. Such a bond shall be for the full amount of the contract. If the contractor fails to provide such a bond or a binder within fifteen days of the award of the contract, the award of the contract or the contract shall be void. The bond shall be released by the City of Dover upon successful completion of the contract and upon a detailed inspection of the contracted work. In the event the contractor does not fulfill its obligations under the terms and conditions of this contract, the City of Dover may contract for an equivalent product on the open market. Any difference in cost between the contract prices herein and the price of open market product shall be the responsibility of the contractor. Under no circumstances shall monies be due the contractor in the event open market products can be obtained below contract cost. Any monies charged to the contractor may be deducted from an open invoice. Neither the contractor nor the City of Dover shall be held liable for non-performance under the terms and conditions of this contract due but not limited to, government restriction, strike, flood, fire, or unforeseen catastrophe beyond either party's control. Each party shall notify the other in writing of any situation that may prevent performance under the terms and conditions of this contract. Vendors must provide references to the City of Dover upon request. Vendor references may be checked to verify the bidder's ability to perform the contract requirements, the quality of work, and the ability to meet obligations.

Division 32 -	Exterior Improvements, Operation and Maintenance of Exterior Improvements.
Division 34 -	Transportation, Operation and Maintenance of Transportation.