RFP - Clean Waters and Drinking Water Reinvestment Program Management Services

The drinking water reinvestment program is estimated to be $88 million including escalation. SECTION 2: SCOPE OF WORK The City seeks to enter into a Professional Services contract with a qualified and experienced firm that offers program management services for utilities. The anticipated services will focus on the strategic planning, management, coordination, and delivery of capital projects in the Water and Wastewater Capital Improvement Program. The services are anticipated to be on-going for multiple years. The specific services needed will be developed based on the identification of needs at the programs are further developed and coordinated with existing City resources. Services may include, but are not limited to: • Reviewing the current programs; • Developing a program management and execution plan; • Program Work Breakdown Structure (WBS) development; • Master Scheduling; • Document Management Plans; • Financial and Change Management Plans; • Risk and Contingency Planning; • RACI or other authority matrix planning; • Performance reporting system development; • Quality Assurance and Controls; • CAD/BIM management; • Defining Projects for design and construction; • Developing standard contracts; • Design and Construction Contract Management including Alternative Delivery; • Design Technical Review; • Permitting Planning and Support; • Land use, ROW, and acquisition services; • Coordination with other Agencies and Utilities (City of Portland Water Bureau, ODOT, Clackamas and Multnomah Counties) • Community Engagement and Program Communications and support; • Staff Augmentation for preparation of RFQs, RFPs, Council Packets and Staff Reports; • Project Cost Estimate Preparation, Cost Estimate review; Value Engineering, and Alternative Delivery Construction Cost Negotiation/Review; • Program Financing Strategy and support for loan and grant application preparation; • Management, Documentation and Reporting of loan financing (SRF, WIFIA, Grants). • Construction Management (Submittal Review, RFI, Change Order Management, Testing and Startup, Field and Factory Inspection, Closeout services (As-Builts, O&M Manual, Lessons Learned). • City Engineering, Capital Delivery, Drinking Water and Wastewater/Sewer Utility Department staffing plans *This project has been identified as part of a stimulus package

Division 31 -	Earthwork.
Division 32 -	Exterior Improvements.
Division 33 -	Utilities.
Division 34 -	Transportation.
Division 35 -	Waterway and Marine Construction.