J045--Resolicitation HVAC Preventive Maintenance

STATEMENT OF WORK (SOW) HVAC Units - Computer Server Rooms 1. BACKGROUND: The Department of Veterans Affairs Winston-Salem Regional Office operates separate HVAC units to maintain proper temperature in the computer server rooms. A preventive maintenance services contract is necessary to ensure that the devices and the systems used to provide climate control to the computer rooms are in peak operable condition assuring that the mission of the Winston-Salem Regional Office can continue. In order to provide these preventative and maintenance services, the Contractor shall furnish all parts, services, tools, equipment, labor, facilities, transportation and supervision. 2. CONTRACTOR RESPONSIBILITIES: The Contractor shall provide four quarterly inspections at each of the locations listed in Paragraph 3 for the following preventive maintenance services under this contract: HVAC Preventive Maintenance: Written evaluation providing a record of equipment performance. a. Check amps, motors, wiring and controls at each quarterly inspection b. Replace all air filters at each quarterly inspection c. Visual inspection for refrigerant and oil leaks at each quarterly inspection d. Check belts, where applicable and replace annually e. Clean drain pans blow out drain lines at each quarterly inspection f. Lubricate bearings as per manufactures recommendation g. Check compressor crankcase heaters at each quarterly inspection h. Check humidifier operation and humidifier jar at each quarterly inspection i. Check glycol level in system (addition of glycol will be billed separately) at each quarterly inspection j. Inspect heat exchanger and gas train components when applicable k. Check cooling and heating operation at each quarterly inspection. l. Wash condenser coils one time annually m. Check evaporator coils, clean one time annually n. Check and tighten electrical connections at each quarterly inspection o. Inspect and clean contactors at each semi-annual inspection p. Check relays, controls and safeties; adjust and calibrate at each semi-annual inspection q. Log operating conditions at each quarterly inspection r. Report any deficiencies and repair recommendations to customer at each quarterly inspection s. Provide a minimum of one (1) Customer Assurance Review and Evaluation (C.A.R.E) meeting with customer representative semi-annually.

Division 01 -	General Requirements, Quality Control, Testing and Inspecting Services.
Division 23 -	Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, Central HVAC Equipment.