Water Meter Replacement Program

* As of  April 14, 2023 , this project has not yet been awarded. A timeline for award has not yet been established.** The City of Sugar Land has developed a water meter change out program to ensure accurate billing and to improve water accountability. The City has determined that meter accuracy begins to degrade significantly once the meter is over ten years old consequently the replacement program was developed to replace each residential meter once every ten years. Questions regarding this bid must be received by the City of Sugar Lands Purchasing Office no later than 3:00 P.M., Thursday, March 2, 2023. Questions will not be accepted after this time. It is the purpose of this contract to provide all labor and equipment necessary to complete the City's residential meter replacement program. For efficiency the program includes replacement are centralized within entire neighborhoods so that labor can be minimized and costs controlled. We are requesting proposals to provide labor and equipment necessary to replace a minimum of 1,800 residential water meters each year of this contract. Each month the contractor will be expected to complete a minimum of 360 water meters to meet Sugar Land's meter change out plan. The contractor will be required to coordinate the meter replacement timing with the City's Treasury's Department to reduce or eliminate the need to estimate water bills for the customers whose meters are replaced. An excel form supplied by the City's Treasury Department will be filled out and emailed weekly to include at a minimum the following information: Location Id Address of the home Date of replacement Meter Size Old meter number and meter reading New meter number and meter reading Latitudinal/Longitudinal coordinates of meters Service Line Material Comments: Some of this information may be required more frequently as you approach the routes meter reading deadline. Any unusual circumstances will also be noted on the form such as but not limited to: Removal of dirt/any debris surrounding meter connections Broken Curb stop Service water line leak Private leak The Contractor will follow the City's standard operating procedure for replacing the meter as outlined in Exhibit A paying particular attention at the customer notification procedures. Customer contact should be made prior to changing out the meter to reduce homeowner inconvenience. If customer does not answer the door, a door tag provided by the City should be hung notifying homeowner that the meter was replaced. If the contractor finds that there is a leak on the service or customer water line, he will tag the door and notify Public Works and not change out the meter until the problem is resolved.

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Electrical.