911 Fiber Optics Hardening Project

The Bay County Board of County Commissioners is seeking bids from qualified vendors for the construction of a 911 Fiber Optics Hardening Project. The work shall entail the construction and integration of underground fiberoptic conduit and cable facilities at designated locations to expand and enhance the regional telecommunications network. The work shall be completed in accordance with the Scope of Work shown as Exhibit 1. The project may be reimbursed by the Hazard Mitigation Grant Program (HMGP) DR-4399-131-R, as approved by the Florida Division of Emergency Management (FDEM), Federal Emergency Management Agency (FEMA). Funding for the project may be made possible through this grant and is contingent on strict conformance to the guidelines set forth by FDEM and FEMA. Respondents shall comply with the Federal Regulations Contract Requirements shown at Exhibit 3. Bidders electing to submit paper bids should submit one (1) original bid package. Bids shall be enclosed in a sealed envelope bearing the title of the work, the name of the bidder, and the date for opening. It is the sole responsibility of the bidder to ensure that the bid is received on time. Each bid shall be valid to Bay County for a period of ninety (90) days after the bid opening. The County will check the bids and notify the selected bidder at the earliest opportunity. Special Accommodation: Any person requiring a special accommodation at a Pre-Bid Conference or Bid opening because of a disability should call the Purchasing Department at (850) 248-8270 at least five (5) workdays prior to the Pre-Bid Conference or Bid opening. For Hearing Impaired, Dial 1-800-955-8771 (TOO), and 1-800-955-8770 (Voice). 4399-131-R (173) Bidders shall submit all questions, in writing, to the Purchasing Department via email Purchasing@baycountyfl.gov, the Bonfire portal, or FAX to (850) 248-8276. All questions shall be submitted no later than 5:00 pm (CST) Monday, November 7, 2022. The work shall entail the construction and integration of underground fiberoptic conduit and cable facilities at designated locations to expand and enhance the regional telecommunications network. As a Hazard Mitigation Grant Program project, the Sub-Recipient proposes to provide redundant fiber optic connections to critical communication facilities throughout Bay County, Florida, encompassing the following zip codes: 32401, 32402, 32403, 32404, 32405, 32406, 32407, 32408, 32409, 32410, 32411, 32412, 32413, 32417, 32438, 32444 and 32466. The proposed scope of work shall add redundant fiber optic connections to 93 Bay County facilities and 111 traffic signals by installing fiber optic cabling to close the rings in seven sections of the existing fiber optic network serving 911 radio towers, fire/EMS and other facilities that rely on those sections. The project shall also connect an additional 15 traffic signals and three fire department preemption signals to the County's fiber optic network. Splicing Diagrams will be provided by Bay County after contract award. For bid purposes, the Contractor shall assume that all fibers, whether active or spare (dark) will be spliced through to the maximum extent. Fiber optic redundancy shall ensure reliable communications to the critical facilities and programs within the County including: Bay County's 911 communication radio tower, sheriff's headquarters, government administration building, judicial and clerk of court, property appraiser, tax collector, facilities division, approximately 20 fire stations/law enforcement offices, four correctional facilities and the Bay County library. Communications with traffic signals shall also enable efficient traffic flow during the evacuation and return of Bay County residents following any disaster. This project shall also add fiber optic redundancy to many non-County owned facilities including Bay District Schools and fire/police departments of Panama City, Lynn Haven, Springfield and Panama City Beach. The project shall be designed to provide protection against a 156-year storm event. Activities shall be completed in strict compliance with Federal, State and Local applicable Rules and Regulations.

Division 27 -	Communications, Common Work Results for Communications.
Division 28 -	Electronic Safety and Security, Common Work Results for Electronic Safety and Security.