Emergency Restoration and Disaster Recovery Services

The Department of Administration (DOA) provides a broad range of diverse governmental services to the citizens of North Carolina, including services to approximately 100 State owned buildings in Wake County. Technical and maintenance oversight of building engineering services for the buildings administered by the Department of Administration is provided by the Facilities Management Division within the Department of Administration. The Department of Administration, Facility Management Division is seeking to contract with a qualified Vendor to provide Emergency Restoration and Disaster Recovery Services on an as needed basis for the State Complex Buildings located in Raleigh, NC. The intent of this solicitation is to award an Agency Specific Contract where no minimum or maximum quantities are guaranteed. Orders will be placed at the time of need at the awarded Vendor's proposed rates. For internal State agency processing, including tabulation of proposals, provide your company's eVP (Electronic Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection. For your proposal to be considered, your company (you) must be a North Carolina registered vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor Portal). If you do not have a vendor number, register at website. The Contract shall have an initial term of three (3) years, beginning on the date of final Contract execution (the "Effective Date"). Proposals shall be submitted in accordance with the terms and conditions of this RFP and any addenda issued hereto. This RFP is comprised of the base RFP document, any attachments, and any addenda released before Contract award, which are incorporated herein by reference. North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all award decisions shall be in the State's best interest. All qualified proposals will be evaluated, and awards will be made to the Vendor(s)meeting the specific RFP Specificationsand achievingthe highest and best final evaluation, based on the criteria described below. While the intent of this RFP is to award a Contract(s) to a single Vendor, the State reserves the right to make separate awards to different Vendors for one or more line-items, to not award one or more line-items or to cancel this RFP in its entirety without awarding a Contract, if it is considered to be most advantageous to the State to do so. The State reserves the right to waive any minor informality or technicality in proposals received. If negotiation is anticipated under 01 NCAC 05B.0503, pricing may not be public until award. At their option, the evaluators may request oral presentations or discussions with any or all Vendors for clarification or to amplify the materials presented in any part of the proposal. Vendors are cautioned, however, that the evaluators are not required to request presentations or other clarification--and often do not. Therefore, all proposals should be complete and reflect the most favorable terms available from the Vendor. Upon completion of the evaluation process, the State will make award(s) based on the evaluation and post the award(s) under the RFP number for this solicitation. Award of a Contract to one Vendor does not mean that the other proposals lacked merit, but that, all factors considered, the selected proposal was deemed most advantageous and represented the best value to the State. The State reserves the right to negotiate with one or more vendors, or to reject all original offers and negotiate with one or more sources of supply that may be capable of satisfying the requirement, and in either case to require Vendor to submit a Best and Final Offer (BAFO) based on discussions and negotiations with the State. This Agency Specific Contract will be used on an as needed basis for work on the State Complex Buildings, including the downtown area, Blue Ridge Road area, and Tryon/Garner Road area locations in Raleigh, NC. Facility Management Division manages approximately 160 buildings in the Raleigh, NC area. Vendor's business primary objectives must be in the field of restoration and disaster recovery. At a minimum Vendor must possess and provide copies with its proposal the following certifications: o IICRC Water Damage Restoration Technician (WRT) o IICRC Applied Structural Drying (ASD) o IICRC Fire and Smoke Restoration Technician (FSRT) o IICRC Mold Remediation Certification Vendor must demonstrate the approach to provide the services needed for the immediate and initial response to any emergency situations including, but not limited to: 1. Water intrusion and water damage 2. Flood 3. Earth movement 4. Wind damage 5. Hail damage 6. Fire damage 7. Smoke damage 8. Hazardous waste site 9. Electronic equipment restoration 10. Vandalism cleanup 11. Biohazard cleanup 12. Sewage decontamination 13. Deodorization 14. Mold remediation 15. Debris removal 16. Animal infestations 17. Emergency repair to buildings. Performance of the work and/or delivery of Goods shall be conducted and completed at least in accordance with the Contract requirements and recognized and customarily accepted industry practices. Performance shall be considered complete when the Services or Goods are approved as acceptable by the Contract Administrator. The State shall have the obligation to notify Vendor, in writing ten (10) calendar days following completion of such work or delivery of a deliverable described in the Contract that it is not acceptable. The notice shall specify in reasonable detail the reason(s) it is unacceptable. Acceptance by the State shall not be unreasonably withheld; but may be conditioned or delayed as required for reasonable review, evaluation, installation, or testing, as applicable to the work or deliverable. Final acceptance is expressly conditioned upon completion of all applicable assessment procedures. Should the work or deliverables fail to meet any specifications, acceptance criteria or otherwise fail to conform to the Contract, the State may exercise any and all rights hereunder, including, for Goods deliverables, such rights provided by the Uniform Commercial Code, as adopted in North Carolina.

Division 03 -	Concrete, Concrete Forming and Accessories, Cast-in-Place Concrete.
Division 04 -	Masonry, Unit Masonry.
Division 06 -	Wood, Plastics, and Composites, Rough Carpentry, Finish Carpentry, Millwork.
Division 07 -	Thermal and Moisture Protection, Dampproofing and Waterproofing, Thermal Protection, Weather Barriers.
Division 08 -	Openings, Doors and Frames, Entrances, Windows.
Division 09 -	Finishes, Plaster and Gypsum Board, Acoustical Ceilings, Flooring, Carpeting, Acoustic Treatment, Painting.
Division 12 -	Furnishings.
Division 21 -	Fire Suppression, Water-Based Fire-Suppression Systems, Fire-Extinguishing Systems.
Division 22 -	Plumbing, Instrumentation and Control for Plumbing, Plumbing Piping, Plumbing Equipment, Plumbing Fixtures, Drinking Fountains and Water Coolers.
Division 23 -	Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, Central HVAC Equipment.
Division 26 -	Electrical, Power Distribution Units, Lighting, Interior Lighting, Emergency Lighting, Exit Signs, Exterior Lighting.
Division 27 -	Communications, Structured Cabling, Data Communications, Voice Communications.
Division 28 -	Electronic Safety and Security.
Division 31 -	Earthwork, Clearing and Grubbing, Grading, Soil Treatment.
Division 32 -	Exterior Improvements, Flexible Paving, Asphalt Paving, Rigid Paving, Concrete Paving, Curbs, Gutters, Sidewalks, and Driveways, Paving Specialties, Parking Bumpers, Pavement Markings, Fences and Gates, Irrigation, Planting.
Division 33 -	Utilities.