Procurement of Office Furniture in NIDDK LDB Clinical Office Suite

Original Set Aside: Historically Underutilized Business (HUBZone) Set-Aside (FAR 19.13) The objective of this purchase request is to procure furniture needed to accommodate 2 administrative staff members and 5 workstations to accommodate nurses, doctors, and 3 guest/overflow working areas. This furniture is needed to facilitate the functions of a clinical-administrative and clinical-research office. The requested vendor for this requirement is a SBA certified 8(a), HUBZone, Woman Owned Small Business (WOSB) and is the only vendor to provide a proposal. 4.0 SALIENT / REQUIRED FEATURES AND SPECIFICATIONS This furniture is needed to facilitate the functions of a clinical-administrative and clinical-research office. Independently, and not as an agent of the Government, the contractor shall perform all of the detailed Task Areas listed below: Office Suite 4-5730 (Area 1) – Workstation 1 – Disassemble and remove any existing furniture in offices. Provide and install one stationary desk, one task chair, and 1 locking hinged door hutch. Office Suite 4-5730 (Area 1) – Workstation 2 – Disassemble and remove any existing furniture in offices. Provide and install one stationary desk, one task chair, and one locking hinged door hutch. Office Suite 4-5730 (Area 1) – Storage 3 – Disassemble and remove any existing furniture in offices. Provide and install one combo drawer with hinged drawers below with common top. Office Suite 4-5722 (Area 2) – Administrative Cubicle 1 – Disassemble and remove any existing furniture in offices. Provide and install one height adjustable desk with Monitor arms, one task chair, one desk with locking hutch, tackboard & task light, one Mobile Cushion/Box/File Locking Ped, and 3 standard laminate panels. Office Suite 4-5722 (Area 2) – Administrative Cubicle 2 (next to cubicle 1) – Disassemble and remove any existing furniture in offices. Provide and install one desk with panel mounted locking hinged door hutch & task light, one task chair, and one nesting side chair. Office Suite 4-5722 (Area 2) – Administrative Cubicle 3 (in the corner) – Disassemble and remove any existing furniture in offices. Provide and install one desk with locking hinged door hutch, one task chair, and one nesting side chair Office Suite 4-5722 (Area 2) – Storage – Disassemble and remove any existing storage furniture in offices. Provide and install 1 Storage Unit with locking hinged doors and 1-58Lx24D Worksurface. Office Suite 4-5734 (Area 3) – Workstation 1 (Elenita- Door) – Disassemble and remove any existing furniture in offices. Provide and install one height adjustable desk, one task chair, and one mobile pedestal. Office Suite 4-5734 (Area 3) – Workstation 2 (Currently vacant) – Disassemble and remove any existing furniture in offices. Provide and install one height adjustable desk with monitor arms, one task chair, and one mobile pedestal. Office Suite 4-5734 (Area 3) – Workstation 3 (Anna – to the right of the door) – Disassemble and remove any existing furniture in offices. Provide and install one height adjustable desk and one mobile pedestal. Office Suite 4-5734 (Area 3) – Storage – Disassemble and remove any existing furniture in offices. Provided and install one cupboard with adjustable shelf, fixed front drawers, and counterweight. Office Suite 4 4-5732 (Area 4) – Clinical Manager Office – Disassemble and remove any existing furniture in offices. Provide and install one height adjustable desk, one mobile pedestal, one task chair, two side chairs, and one cupboard. TASK AREA 1 – Delivery Delivery shall be within 12 weeks after a purchase order is awarded. The contractor shall contact NIDDK POC to schedule the delivery to NIH. Furniture will be received from the manufacturer and coordinated by the local distributor to schedule the actual delivery and installation. On the confirmed delivery date, all items will be transported and delivered to rooms in Building 10 where it will be unpacked and assembled. The vendor shall be responsible for the proper removal and disposal of all packing materials. TASK AREA 2 – Shipping Delivery and setup charges based on a non-union building and cleared space during normal working hours, and access to the loading dock, elevator, and electricity. After hours delivery or stair carry will result in a change order and additional charges of up to 50% of the installation fee will apply unless otherwise specified. TASK AREA 3 – Dismantling The contractor will dismantle and dispose of existing furniture after staff has been provided with crates and dollies and sufficient time to pack up and vacate the space. TASK AREA 4 – Installation The actual installation would require no more than a 72-hour notice for delivery and set up. The local distributor contact for delivery coordination will be provided upon award of purchase order/contract. The local distributor shall oversee furniture delivery, installation, and inspection on behalf of the manufacturer and shall communicate directly with the NIDDK, NIH POC on status updates of the order. The local distributor shall be responsible for immediately reaching out to the manufacturers and resolving any missing or damaged items during delivery, installation, and setup and shall ensure that the NIDDK, NIH POC is always aware of any delay or product issues or damage. TASK AREA 5 – Storage and Removal Vendor shall provide enough crates and dollies prior to dismantling the existing furniture and allow sufficient time for staff to pack up. The contractor will remove the crates and dollies no later than 4 weeks after the NIDDK staff have successfully unpacked and vacated the crates. 6.0 PURCHASE ORDER TYPE This Purchase Order is to be a firm fixed price. 7.0 INSPECTION AND ACCEPTANCE Inspection and acceptance will be performed at the place of installation/upon delivery of service - National Institutes of Health, NIDDK, NIH main campus, in Bethesda, MD 20892.

Division 12 -

Furnishings, Office Furniture.