RFQ South Bay Union Elementary School District - Solar Photovoltaic System

Pine Hill Elementary School is located at 5230 Vance Ave in Eureka, CA. A site image with potential installation layout is provided in the image below. Bidders should plan to install on the recently re-roofed buildings at Pine Hill Elementary. The new roof is a membrane roof which appears white in the image. the District requests that the PV system installation occur during Summer Break, or during an alternate break, e.g., Thanksgiving, Winter Break. This procurement for design build services is authorized as an energy service contract pursuant to Government Code section 4217.12. P This solicitation seeks proposals for a Photovoltaic (PV) system to be located on property owned by the District at 5230 Vance Ave., Eureka. The expected work product will be to design and implement a photovoltaic solar system that has a first-year production value of no less than 90,050 kWh, which complies with Division of the State Architect (DSA) requirements and California Energy Commission (CEC) guidelines for use of Energy Conservation Assistance Act-Education Subaccount (ECAA-Ed) funding. Utility data can be provided by the Project Manager upon request. However, proposers should also consider alternate locations on other District buildings and/or ground-mounted arrays on District property. Total allocated Energy Conservation Assistance Act (ECAA) funding available to the District for this project, including permitting and design, is $246,400.00. The District has installed a new roof on most of the buildings at Pine Hill Elementary and would like proposals for a roof-mounted array on the re-roofed buildings. The selected ESCO will work with the District to determine the best installation option/location(s), taking into account initial installation costs, long-term maintenance and operational costs, technical feasibility, permitting restrictions, aesthetics, customer preferences and future facility upgrades. This procurement for design build services is authorized as an energy service contract pursuant to Government Code section 4217.12. Prior to the potential award of a contract to the selected ESCO, District Board of Directors will adopt a resolution as required by Government Code section 4217.12, finding that the anticipated cost to the District for electrical power generation to be provided by the proposed solar power project will be less than the anticipated marginal cost to the District of electrical energy that would have been consumed by the District in the absence of this project. The contract with the selected ESCO will be the sole contract the District will hold for the completion of this project. The site visit and forum are designed to increase the likelihood that respondents have the applicable and appropriate information necessary to deliver proposed solutions that meet the district's expressed needs. The scope of services provided by the selected ESCO shall include all tasks required to design, fabricate, store, deliver, install, and commission a fully operational PV system for the District. Any required ancillary equipment, such as security fencing for a ground-mounted installation, or access ladders for roof-mounted panels, are included in the scope of work. The scope shall also include, but not be limited to, securing all permits and approvals from governing agencies (including DSA and the City of Eureka, all labor, taxes, services, permit fees, training, and equipment necessary to produce a fully operational solar PV system. The selected ESCO will be expected to work with the District to design/engineer the solar PV system to meet the District's specific design and funding criteria, and to maximize the solar energy resources, taking into consideration the District's electrical demand and load patterns, proposed installation site, available solar resources, existing site conditions, proposed future site improvements, and other relevant factors. In addition, the selected ESCO will be expected to complete installation and integration of the system based on a schedule as dictated by the District's funding sources for this project. Construction Complete September 15, 2023. 1). This Article includes requirements for the diversion by the ESCO of construction and demolition debris from landfills. The ESCO shall develop and implement a Waste Management Plan as specified herein. The ESCO shall take a pro-active, responsible role in the management of construction and demolition waste and require all Subcontractors, vendors, and suppliers to participate in the effort. 2). The District has established that this Project shall generate the least amount of waste practicable and that processes shall be utilized that ensure the generation of as little waste as possible due to over-packaging, error, poor planning, breakage, mishandling, contamination, or other factors. 3). As much of the waste materials as economically feasible shall be reused, salvaged, or recycled. Waste disposal in landfills shall be minimized. 4). The ESCO is encouraged to use waste hauling companies that separate recyclable materials. The ESCO shall work with its waste haulers in providing other recycling methods as appropriate. 5). The ESCO is responsible for implementation of any special programs involving rebates or similar incentives related to the recycling of waste. Revenues or other savings obtained for salvage or recycling accrue to the ESCO. 1. Base Bid: Design, Procure, Install, Test, and Commission a Grid-tied Solar PV System. a. Provide all design, labor, and materials for a turnkey, code compliant installation of a 70 kw (DC) grid tied solar photovoltaic array, or similar sized array, capable of producing 90,050 kWh/year. Bidders should propose the largest array size possible while staying within the allocated budget. b. The system shall be designed to take advantage of PG&E's Net Energy Metering program. c. PV array should be installed on the south facing roofs with an area of approximately 4,000-6,000 square feet. As of February 2, 2023, the due date and time has been confirmed with the owner.

Division 02 -	Existing Conditions, Subsurface Investigation.
Division 03 -	Concrete, Concrete Forming and Accessories, Concrete Reinforcing, Cast-in-Place Concrete, Structural Concrete, High-Performance Structural Concrete, Concrete Finishing, Specialty Placed Concrete, Precast Concrete, Precast Structural Concrete, Precast Concrete Specialties.
Division 04 -	Masonry, Unit Masonry, Concrete Form Masonry Units.
Division 05 -	Metals, Structural Metal Framing, Metal Fabrications.
Division 06 -	Wood, Plastics, and Composites, Rough Carpentry, Finish Carpentry.
Division 07 -	Thermal and Moisture Protection, Dampproofing and Waterproofing, Thermal Protection, Weather Barriers.
Division 08 -	Openings, Doors and Frames, Specialty Doors and Frames, Access Doors and Panels, Coiling Doors and Grilles, Entrances, Storefronts, and Curtain Walls, Windows, Hardware, Glazing.
Division 09 -	Finishes, Plaster and Gypsum Board, Tiling, Ceilings, Flooring, Resilient Flooring, Carpeting, Painting and Coating, Painting.
Division 10 -	Specialties, Visual Display Units, Chalkboards, Markerboards, Tackboards, Signage, Compartments and Cubicles, Toilet, Bath, and Laundry Accessories, Toilet Accessories, Safety Specialties, Emergency Aid Specialties, Fire Protection Specialties, Lockers, Exterior Specialties, Flagpoles, Security Mirrors and Domes.
Division 11 -	Equipment, Parking Control Equipment, Loading Dock Equipment, Security Equipment, Foodservice Equipment, Foodservice Storage Equipment, Food Preparation Equipment, Food Delivery Carts and Conveyors, Food Cooking Equipment, Food Dispensing Equipment, Ice Machines, Educational and Scientific Equipment, Audio-Visual Equipment, Play Field Equipment and Structures.
Division 12 -	Furnishings, Casework, Countertops, Office Furniture, Institutional Furniture, Classroom Furniture.
Division 13 -	Special Construction, Radiation Protection, Special Instrumentation, Seismic Instrumentation.
Division 21 -	Fire Suppression.
Division 22 -	Plumbing, Common Work Results for Plumbing, Instrumentation and Control for Plumbing, Plumbing Piping, Plumbing Equipment, Plumbing Fixtures, Drinking Fountains and Water Coolers.
Division 23 -	Heating, Ventilating, and Air Conditioning (HVAC), Common Work Results for HVAC, Instrumentation and Control for HVAC, HVAC Air Distribution, Ventilation Hoods, Commercial-Kitchen Hoods.
Division 25 -	Integrated Automation.
Division 26 -	Electrical, Instrumentation and Control for Electrical Systems, Power Distribution Units, Lighting, Interior Lighting, Emergency Lighting, Exit Signs, Special Purpose Lighting, Exterior Lighting.
Division 27 -	Communications, Common Work Results for Communications, Structured Cabling, Data Communications, Voice Communications, Audio-Video Communications, Audio-Video Systems, Integrated Audio-Video Systems and Equipment, Integrated Audio-Video Systems and Equipment for Classrooms, Distributed Communications and Monitoring Systems.
Division 28 -	Electronic Safety and Security, Common Work Results for Electronic Safety and Security, Electronic Access Control and Intrusion Detection, Electronic Surveillance, Video Surveillance, Electronic Personal Protection Systems, Electronic Detection and Alarm, Fire Detection and Alarm, Radiation Detection and Alarm, Fuel-Oil Detection and Alarm.
Division 31 -	Earthwork, Common Work Results for Earthwork, Grading, Earthwork Methods, Soil Treatment, Soil Stabilization.
Division 32 -	Exterior Improvements, Bases, Ballasts, and Paving, Flexible Paving, Rigid Paving, Curbs, Gutters, Sidewalks, and Driveways, Fences and Gates, Irrigation, Planting, Turf and Grasses.
Division 33 -	Utilities, Water Utilities, Sanitary Sewerage Utilities, Storm Drainage Utilities, Fuel Distribution Utilities, Electrical Utilities, Electrical Utility Transmission and Distribution, Utility Substations, Utility Transformers, High-Voltage Switchgear and Protection Devices, Medium-Voltage Utility Switchgear and Protection Devices, Communications Utilities.
Division 41 -	Material Processing and Handling Equipment, Conveyors, Cranes and Hoists.
Division 46 -	Water and Wastewater Equipment.
Division 48 -	Electrical Power Generation, Common Work Results for Electrical Power Generation, Instrumentation and Control for Electrical Power Generation, Electrical Power Generation Equipment, Electrical Power Generation Testing.