Alarm Monitoring Service for VANJ CBOC'S

The Department of Veterans Affairs, New Jersey Healthcare System, is seeking full burglar, fire, and panic alarm monitoring and maintenance services at four Community Based Outpatient Clinics (CBOC). These units are integral to monitoring and preventing potential hazards to the facility, thus protecting patients and staff, and ensuring the facility maintains its functionality and service to Veterans. In order to ensure the systems are functioning as designed, applicable frequencies of monitoring and preventive maintenance are required. SCOPE OF WORK: The contractor shall provide all labor, tools, equipment, travel, parts, and services necessary to accomplish monitoring and maintenance services listed below at the four locations in this Statement of Work. All services shall be completed in accordance with the applicable NFPA recommended frequencies and methods, prevailing industry standards, local and state national codes, in addition to Original Equipment Manufacturer (OEM) specifications. Fire Alarm Systems: The Contractor shall be responsible for preventive maintenance (PM) and corrective maintenance (CM), repair, programming updates, testing and certification of the complete fire alarm system within the OPC s and up to and including the point where the signal leaves the building from the ERS box, and the Statewide Transmitter. The Contractor shall coordinate with the COR who then notifies administration, Physical Security, and any security personnel on scene of pending test. Certain inspection items, including but not limited to the Elevator Recall Supervisory checks and Audio/Visual device checks will need to be coordinated during off hours to minimize the disturbance to patients and staff. Any problematic component of the fire alarm system identified that cannot be corrected by the Contractor under the terms of this agreement within 45 days shall be identified in writing to the COR so it may have a Plan for improvement developed on the Statement of Conditions to The Joint Commission, as updated by Facility Management. Unless noted otherwise, all devices are to be tested annually. Contractor personnel conducting fire alarm system work and/or testing shall be qualified and experienced in accordance with, Testing Frequencies of NFPA 72, and National Fire Alarm Code (Section D of this document). Contractor shall provide emergency points of contact for all performance locations. Smoke Detectors: All detectors shall be tested with a listed spray test smoke. All detectors shall be tested in all areas accessible to the contractor. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.). Heat Detectors: All restorable heat detectors shall be tested utilizing a heat gun (on low setting) or a hair dryer. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.). Non-restorable heat detectors shall not be tested using a heat source. Pull Stations: All pull stations shall be tested and re-set. Validation of all building interfaces shall be noted on test report (HVAC shut-down, elevator recall, etc.). Flow-switches: Test semi-annually. The Contractor shall activate each flow switch utilizing the inspector s test valve. Time delay of alarm activation shall not exceed 90 seconds. Tamper Switches: Each system valve tamper switch shall be tested by partially closing the valve to initiate a tamper signal, locking in the nearby monitor module. Dry Valves: Tests shall be conducted semi-annually. Contractor shall test pressure switch using the inspectors test located on valve. System Checks: Contractor shall verify receipt of fire signal to central station monitoring facility (in Post so equipped). Building Interfaces: HVAC shutdown, elevator recall, smoke evacuators, fire partition, door locks, etc. All strobes, horns and bells shall operate properly, and be free from any visible tampering. Contractor shall check system printer for paper and ink. Print-out of test to be included in test report. Visually check batteries for leakage or damage. Disconnect battery for supervision signal. Open dedicated electrical breaker for supervision signal. Contactor shall perform monthly alarm checks in coordination with Police personnel. All inspections are to be coordinated with Police Chief or designee. A quarterly Preventive Maintenance inspection which provides a narrative report to verify equipment/system reliabilities required. The narrative shall contain specific recommendations for corrective actions involving operator use, replacements or other items to insure continued system reliability The Contractor shall coordinate all work and testing of systems with the COR and POC at the site. Contractor shall provide security information to Post representative for access and escort requirements. Information shall be provided at least 14 days prior to work Security Alarm Maintenance: Contractor shall provide periodic service and preventive maintenance on the security equipment located at the New York Harbor Healthcare System. Panic alarm testing shall be accomplished monthly. In order to provide the burglar, fire, and panic alarm service maintenance services required by the Government, the Contractor shall be licensed by the State of New Jersey per Public Law 1997, c.305 45:5A-29(a) Subchapter 1 General Provisions, 13:31A-1.1 Purpose and Scope. The Contractor shall be certified for the applicable security equipment types, brands etc. General specifications include maintenance due to fire or other casualty, faulty or negligent operation, or willful vandalism. In addition, consumable supplies such as paper, ribbons, tapes, diskettes and/or batteries are not covered by this contract. The Contractor shall perform monthly alarm checks in concert with Police personnel. All inspections shall be coordinated with Police Chief or designee. The Contractor shall perform a quarterly Preventive Maintenance inspection that will provide a narrative report to verify equipment/system reliabilities required by the contractor. The narrative shall contain specific recommendations for corrective actions involving operator use, replacements or other items to insure continued system reliability. Hours of service and response time: maintenance and preventive maintenance service shall be provided Monday through Friday, 8:00 a.m. to 5:00 p.m. excluding national holidays. Quarterly preventive maintenance shall be performed during the months of October, January, April, and July. The Contractor has the option of leaving the service report with Police Operations, building 1, or Engineering Service, building 4, after servicing the equipment. The Contractor shall send signed trip ticket with invoices to verify work performed. The contractor shall be responsible for preventive maintenance (PM), semi-annual inspections and corrective maintenance (CM), repair, programming updates, testing and certification of the complete Panic Fire Alarm System within the CBOC s and up to and including the point where the signal leaves the building from the ERS box, and the Statewide Transmitter. The service maintenance also provides a monthly check of the panic systems in each location. The following items are checked during that inspection: Standby Battery Life Functionality of Panic Buttons Transmissions of Each Button to USA s Central Station Visual Check of Wear and Tear on the Panic Buttons Battery Check for Each Panic Button EQUIPMENT LIST: 385 Prospect Avenue, Hackensack, NJ Security System One (1) Honeywell Vista 20 P (replacement for the Vista 40) One (1) Honeywell 6160 Keypad Console One (1) Interior Siren One RJ 31X phone jack for connection to the phone line T-100 magnetic contacts: (1) front entry door, (1) conference room door, (1) lab entry door, (1) side entry door, and (1) rear garage door. Wired motion detectors as follows: (1) front reception area, (1) main hallway, and (1) drug room. One (1) wired glass break detector in the drug room. This system is monitored by central station.  385 Prospect Avenue, Hackensack, NJ First Floor Panic System One (1) Honeywell Vista 20 P Control System One (1) Honeywell 6160 RF Keypad Console One (1) Altronix Transformer (AX-T1228100) Honeywell Wireless Panic Buttons (#5869), and corresponding Potter amber strobes (AS-SL401A) as follows: Exam Rooms 101, 102, 103, 104, 105 and 106. Conference Room 108, Bathroom 109, Exam Room 107, Treatment Room 111, Office Room 114, Social Work Room 123, Exam Rooms 210, 202, 203, 205, and 210. Pysch. Office 211, Exam Room 204 and 206, Lab Desk #1, #2, and #3. Woman s Health Bathroom, B-side Patient Bathroom, Lab Bathroom #1 and #2. Wired Panic Buttons as follows: West Reception Desk, East Reception Desk, and East Reception Desk near Admin Office, (Jim s former office). Wired panic buttons are connected directly to a central station. 385 Prospect Avenue, Hackensack, NJ, Third Floor Panic System One (1) Honeywell Vista 20 P Control System One (1) Honeywell 6160 RF Keypad One (1) Altronix Transformer (AX-T1228100) Honeywell Wireless Panic Buttons (#5869), and corresponding Potter amber strobes (AS-SL401A) as follows: Dr. Falcon s office, Dr. Ricca Haim s office, Dr. Sous s office, Dr.Chin s office, Optometry Exam Room Panic, Dr. Tonlin s office, and the 3rd Floor Group Therapy Room. One (1) Wired Panic Button at the 3rd Floor Reception Desk One (1) RJ-31X Jack  115 Christopher Columbus Drive, 2nd Floor, Jersey City, NJ One (1) Honeywell Vista 20 P Control System One (1) Honeywell 6160 RF Keypad Console One (1) Altronix Transformer (AX-T1228100) Honeywell Wireless Panic Buttons (#5869), and corresponding Potter amber strobe lights (AS-SL401A) as follows: Exam Rooms #1, #2, #3, #4, #5, and #6. Interview Rooms #1 and #2. Treatment Room, and Offices #1 and #2. Two (2) Wired Panic Buttons to central station: Right Reception Room and Left Reception Room. One (1) RJ 31X Jack  11 Getty Avenue, Building #275, Paterson, NJ One (1) Honeywell Vista 20 P Control System One (1) Honeywell 6160 RF Keypad Console One (1) Altronix Transformer (AX-T1228100) Honeywell Wireless Panic Buttons (#586), and corresponding Potter amber strobe lights (AS-SL401A) as follows: Rooms #127, #128, #129, #130, #140, #141, #142, and #143. Two (2) Wired Panic Buttons to Central Station: (1) right reception and (1) left reception. One (1) RJ-31X Jack OTHER RELATED SERVICES (NOT INCLUDED IN STATEMENT OF WORK): Any services not expressly stated in this statement of work are not authorized. Services such as inspection, OEM required maintenance, or other maintenance and repair vital to the continued functioning of the systems may be added only after written modification from the contracting officer, unless they are inclusive to the requested services. No other person, including the COR or any other VA personnel are authorized to request additional work be performed by the contractor. Any additional services performed that are not authorized by the contracting officer shall be considered inclusive. SAFETY CODE/CERTIFICATION/ LICENSING REQUIREMENTS: The Contractor shall be licensed to perform all work including subcontractors. The contractor shall be certified for all security equipment types, brands etc. General specifications include maintenance due to fire or other casualty, faulty or negligent operation, or willful vandalism. All work shall be performed in accordance with: NFPA 72: National Fire Alarm and Signaling Code. NFPA 70E: Standard for Electrical Safety in the Workplace. NFPA 70: National Electrical Code Articles 517, 645 & 800. NFPA 77: Recommended Practice on Static Electricity. NFPA 99: Healthcare Facilities. NFPA 101: Life Safety Code. The Contracting Officer or his/her designee shall notify the contractor of any noncompliance with the foregoing provisions and the action to be taken. The Contractor shall, after receipt of such notice, immediately correct the conditions to which attention has been directed. Such notice, when served on the Contractor or his/her representative at the site of the work, shall be deemed sufficient for the purpose aforesaid. If the Contractor fails or refuses to comply promptly, the Contracting Officer may issue an order stopping all and any part of the work and hold the Contractor in default. INSPECTION: Upon completion of services, the COR/POC shall perform the inspection in the presence of the contractor personnel by checking all that fire light are operable, fire alarm sounds, strobes, horns, and bells operating properly, functionality of the panic buttons, signals have transmitted to central station, prior to the contractor personnel leaving the facility. This inspection shall ensure that the system is returned to full functioning condition. No invoices shall be processed for payment prior to the completion of POC inspection. ACCEPTANCE OF WORK: The Contractor shall provide certification that work was approved and accepted by the COR. The contractor shall also provide a written test report to the COR containing the following: System information (make, model, all device types). Pass/Fail for each feature and type of component tested. If a device fails, note device type, address, and location within Post. Any comments on system (or device) condition as pertains to service life and dependability. Full printout of test from system printer.

Division 27 -	Communications, Common Work Results for Communications.
Division 28 -	Electronic Safety and Security, Common Work Results for Electronic Safety and Security.