As Needed Material Purchase for Hot Mix Asphalt

The City uses different hot asphalt mix (HMA) aggregate gradations on its daily operations. The HMA aggregate gradations are 3/4" medium, 1/2 " fine, 3/8" fine, 1/4 " fine, and sheet asphalt. The City prefers its asphalt products supplier to produce HMA in a batch plant over drum plant because a batch plant has the ability to switch production of HMA of different gradations. The City will purchase Hot Mix Asphalt in different aggregate gradations and different tonnage for each purchase. Due to the limited shelf life of hot asphalt, transporting material over an extended distance will impact the quality of the projects performed by the City crews. The City is requiring that the provider produces HMA in a batch plant and be located within nine (9) miles of the Palo Alto Municipal Services Center (MSC) which is located at 3201 E. Bayshore Road in Palo Alto. For the purpose of calculating mileage, Google Maps will be the only authorized method for making these calculations. No other calculation will be accepted. The City of Palo Alto Utilities and Public Works Departments request bids for an up to 3-year contract for purchase of Hot Mix Asphalt (HMA). The City intends to issue a Blanket Purchase Order for the purchase of material on an as-needed basis. The annual contract amount is not to exceed $400K per year. The material will be used to support construction activities performed by City crews. Actual material quantities, based on operational needs, will significantly differ from the bid quantities. Response Types - Line Items RFQ No. 185945 Full Package Forms - *Section 1 & 3 Required Completion* (required) Type of Award -Lump Sum Bid Valid - 60 Days Start/Delivery Date - Upon Award of Blanket Purchase Order (est. Start: July 1, 2023 thru June 30, 2026) Project Duration - Up to 3 years term Online Q&A - Yes Q&A Deadline - 10/12/2022 1:00 PM (PDT)

Division 01 -	General Requirements.
Division 10 -	Specialties.
Division 11 -	Equipment.