Elevator and Escalator Service and Maintenance

The Las Vegas Convention and Visitor's Authority is soliciting bids for Elevator/Escalator service and maintenance. Provide manpower, equipment, and materials for the service and maintenance of the elevators and escalators. The last reasonable date for requests for information to allow proper time for a possible addendum to bidders on 1/4/2023 2:00:00 PM (PT) Approximate Award Date by the Board of Directors - 2/14/2023 1:00:00 AM (PT) Anticipated service/maintenance contract start date - 3/1/2023 7:00:00 AM (PT) Required with Bid Submission. Consists of a PDF copy of Bid Guarantee from Broker. Original not required with Bid submission, however, the LVCVA may request original after Bid Submission The initial contract shall be from the date of the written Notice to Proceed, through and including an estimated date of February 29, 2024. The costs reflected on the Bid Schedule shall remain FIRM through the annual period A contract extension by mutual written consent and agreement of both parties and Board of Directors approval, the original contract may be extended for a maximum of three (3) additional periods of twelve (12) calendar months each. The Bidder will be contacted within ninety (90) calendar days before the expiration date of the contract regarding the extension of the contract. a) The first extension period, if allowed, shall be predicated on the basis that the original contract price(s) are subject to negotiation. The Successful Bidder shall provide substantiated backup including the CPI or any index applicable to justify any increase. The negotiated increase shall remain in effect for the entire time of the first extension period. . b) The second and third extension periods, if allowed, shall be predicated on the basis that the price(s) in effect at that time are subject to negotiation. The Successful Bidder shall provide substantiated backup including the CPI-All Urban or any index applicable to justify any increase, and that the price increase, if allowed, shall not take effect until and if the second or third extension period actually commences. Per NRS 332.390 states that if the performance of the service or maintenance requires the employment of skilled mechanics, skilled workers, or semiskilled mechanics then bid must include a provision regarding prevailing wage/certified payroll as required by NRS 338.013 to 338.090. A bid guarantee in the amount of five percent (5%) of the total bid shall is required for this bid. The Successful Bidder, upon its failure or refusal to execute and deliver the contract form and provide bonds, if required, within fifteen (15) calendar days after it has received notice of the acceptance of his bid, shall forfeit to the AUTHORITY, as liquidated damages for such failure or refusal, the Bid Guarantee. The Successful Bidder agrees that the Bid Guarantee amount is not a penalty. Any prospective Bidder may request withdrawal of a posted, sealed bid prior to the scheduled bid opening time. The request for withdrawal must be submitted to the Purchasing Office, in writing, or the Bidder(s) present themselves in person with proper identification to the Director of Purchasing and Business Services and verbally requests the bid be withdrawn. The AUTHORITY shall award the Contract to the lowest responsive and responsible Bidder who submits the best Bid as defined by Nevada state law. In its determination, the AUTHORITY will follow the requirements of all applicable laws including but not limited to NRS 332. . 1. Pursuant to NRS 332, the AUTHORITY reserves the right to reject any or all Bids if it determines that the Bidder is not responsive or responsible; the quality of the services, materials, equipment or labor offered does not conform to the approved plan or specification; or the public interest would be served by such rejection. . 2. The lowest Bid shall be the lowest total sum for the Base Bid and/or any additive or alternative items selected by the AUTHORITY. It will be the sole discretion of the AUTHORITY to decide if the Additive Bid work (if any) will be completed. If costs are not the sole criteria for determining the lowest Bid, the Bid Evaluation Section shall define the criteria to be used. In the event of a discrepancy between written unit prices and numerical unit prices, the written unit prices shall govern. The AUTHORITY reserves the right to correctly compute all Bids based on written unit prices, and make corrections for mathematical errors. The AUTHORITY reserves the right to reject any Bid that omits prices for any unit price Bid item on the Bid form. . 3. The AUTHORITY reserves the right to award by the lowest total or the lowest totals of individual Bid groups or line items as reflected on the Bid form. The AUTHORITY reserves the right to make the award in the best interest of the AUTHORITY, with price and all other factors considered. . 4. The AUTHORITY may request a lump sum breakdown for any or all item(s) reflected on the Bid schedule. Under no circumstances may any Bid item be increased or decreased as a result of the lump sum Bid breakdown analysis. The AUTHORITY reserves the right to accept or reject any or all bids received at any time during the IFB process. 1. Prospective Bidders acknowledges by signing or electronically submitting a bid to the AUTHORITY that this is NOT a right by which to be awarded this IFB, but merely an offer by the prospective Bidder to perform the requirements of the IFB in the event the Board of Directors or AUTHORITY staff decides to consider an award. 2. In the case of rejection of all bids, the AUTHORITY reserves the right to advertise for new bids, or to proceed to do the work otherwise, if in the judgment of the Board of Directors or AUTHORITY staff the best interest of the AUTHORITY will be promoted. The AUTHORITY reserves the right, without any liability, to cancel the award of any bids at any time before the execution of the contract documents by all parties or as a result of the rejection of such award by the AUTHORITY's Board of Directors. The finalized Contract requires the Successful Bidder to execute Payment and Performance Bonds in the amount of 100% of the monetary amount of the contract. The form(s) for these bonds must meet the approval of the AUTHORITY as to the language and surety.

Division 14 -

Conveying Equipment, Operation and Maintenance of Conveying Equipment, Common Work Results for Conveying Equipment, Commissioning of Conveying Equipment, Elevators, Escalators and Moving Walks, Escalators.