Joint Water Model Update and Master Plan Development

The Work is for the services of a Qualified Engineering Firm to provide consulting services for this project. Scope: Task 1 – Project Management and Administration Consultant shall provide Project Management and Administration services including but not limited to the following items: A. Project Administration: Consultant shall perform general administrative duties associated with the project, including progress monitoring, reporting, scheduling, general correspondence, office administration, and invoicing. B. Project Manager: Consultant shall assign a Project Manager to directly oversee the project. If the initial Project Manager must leave the Project, the County and City shall be given the right to review the credentials for the proposed replacement for the Project Manager. Any new Project Manager must be approved by both the County and the City. C. Schedule: Consultant shall prepare and submit for approval an initial schedule with the critical milestones for the major tasks involved. The schedule will be presented at the kick off meeting and updated at least monthly. D. Kick-off Meeting: Consultant shall facilitate a kick-off meeting within four weeks of contract execution by both entities. The meeting shall include key personnel from the City, County and Consultant. The Consultant shall prepare an agenda and issue minutes for the meeting. The meeting should include but not be limited to: i. Introduction of Team Members ii. Summarize Project Scope, Schedule and Key Milestones iii. Develop a list of data needs required from the City and County as well as date needed iv. Proposed format for reports and invoices v. Develop communication protocols vi. Develop protocols and procedures for any field reconnaissance activities vii. Schedule Monthly Progress Meetings E. Monthly Progress Reports and Invoices: Consultant shall prepare and submit reports and invoices formatted to meet the needs of the County and the City, including: i. A narrative description of the work performed by major task and percent complete ii. An updated project work schedule depicting the current status of the project iii. A table indicating the person days and dollars budgeted for each task as well as the expenditure to date iv. List of issues and/or problems to be discussed v. Electronic logs of significant conversations, memos, and/or correspondence F. Progress Meetings: Consultant shall schedule and preside over progress meetings with City and County personnel. Progress meetings will cover task progress. Consultant shall prepare agenda and issue meeting minutes. Draft meeting minutes shall be issued no later than seven (7) days following the meeting. G. Cloud-based Storage: Consultant shall provide a secure Cloud-based platform to store all project information, data, documents, etc. The platform shall be secure and require a unique user name and password for only approved staff members to access. Any hard copies of documents shall remain within the United States. Deliverables: • Schedule – Initial schedule and updated versions as needed • Kickoff meeting agenda and meeting minutes • Monthly progress reports and invoices • Monthly progress meeting agendas and meeting minutes.