Janitorial and Facility Services

StopWaste is requesting proposals from janitorial companies that employ environmentally preferable green practices and use environmentally preferable products as part of their janitorial service. These products include those that minimize environmental impacts, toxics, pollution, and hazards to workers, and products that include recycled content, are durable and long-lasting, conserve energy and water, use agricultural fibers and residues, reduce greenhouse gas emissions, use unbleached or chlorine free manufacturing processes, and use wood from sustainably harvested forests. The Agency requires general janitorial services five days per week (Monday through Friday). The Agency also requires housekeeping and facility services, e.g. nightly kitchen duties and general handyman duties, as well as scheduled interior and exterior window washing. In addition, graffiti removal (as needed), occasional painting and emergency cleanup will also be required. The contract will commence January 1, 2023 through June 30, 2024 and may be renewed on an annual basis through June 30, 2025. The Agency encourages local small businesses with ties to the community and women- and BIPOC- owned and run entities to apply. The Agency office located at 1537 Webster is a two story, 14,000 square foot building which was extensively renovated to meet the Agencys organizational and philosophical needs. Green building principles with respect to both the design and construction of the building were implemented and the Agency achieved the highest Leadership in Energy and Environmental Design (LEED) rating possible: LEED Platinum. As such, it is essential that the janitorial service provider understands green building practices including the use of environmentally preferable products. Monday - Friday janitorial service and kitchen duties (after normal business hours) which includes the following: For the entire building (both upstairs and downstairs): vacuuming (including cubicles and conference rooms), restroom clean up, restocking of restroom supplies, replenishing batteries in no touch equipment (when necessary), loading and starting both dishwashers, cleanup of conference rooms including wiping down all tables and removing dishware when necessary, wiping down appliances in kitchens, monthly clean out of both refrigerators including interior cleaning and removal of spoiled food. In addition, food scraps, recyclables and garbage must be collected from conference rooms, cubicles, kitchens, and restrooms and disposed of in the proper containers and set out for collection (on the appropriate day). Dusting of offices. The Agency will give a 2.5% vendor bid preference to a local business for goods, materials and general services provided that the goods, materials and/or general services meet the standards set forth in the Agencys Environmentally Preferable Purchasing Policy (EPP). The Agency will give an additional 2.5% vendor bid preference to a local business that is also a certified small or emerging business for goods, materials and general services provided that the goods, materials and/or general services meet the standards set forth in the Agencys Environmentally Preferable Purchasing Policy (EPP). All materials submitted become the property of StopWaste and will not be returned. Funds awarded are public funds and any information submitted or generated is subject to public disclosure requirements. The Agency reserves the right, at its sole discretion, to waive minor irregularities in submittal requirements, to request modifications of the quote, to accept or reject any or all quotes received, and/or to cancel all or part of this RFQ at any time prior to awards.

Division 01 -

General Requirements, Cleaning and Waste Management.