Housing Quality Standards Inspections

The JHA is seeking proposals from qualified, licensed, and insured entities to provide the following detailed services: Housing Quality Standards (HQS) Services. - Types of Inspections/Services/Duties. The selected firm shall perform all the duties and responsibilities normally associated with the Inspection function (including scheduling, notification, inspections, quality control, and reporting). Theses duties shall include, but are not limited to the following: 1.) Conducting Annual Inspections, Initial Inspections, Special (complaint) Inspections, all re-inspections, and Rent Reasonableness documentation for each unit inspected. 2.) Obtain a current list of tenants and property owners. 3.) Mail out appointment letters to both the tenants and property owner/manager stating the date and time of their scheduled Annual Inspection. 4.) Provide tenants and Owner/managers with a toll-free phone number to call with any questions or specific scheduling request. 5.) Provide the JHA with a copy of all scheduled inspection dates and times. 6.) Using a HUD approved inspection report, complete unit inspections on the date and time scheduled. 7.) Provide the JHA with a completed inspection report within 24 hours of completion. 8.) Provide the JHA with a listing of any tenant that failed to show for their unit inspection. 9.) Make two attempts to complete the unit inspection. 10.) Mail a re-inspection letter to the tenant and property owner/manager of any unit that did not meet HQS standards. The letter should explain exactly why the unit did not pass and the date that the repairs must be completed. The letter will also provide the property owner/manager with a toll-free phone number to call with any questions that they may have. 11.) Provide the JHA with copies of all letters and documentation concerning each property inspected. 12.) Perform any and all services not specifically mentioned above, in order to perform the services in a timely and professional manner. 13.) Make sure that any report reporting failed inspections clearly states who is responsible (tenant or property owner/manager) for HQS repairs. 14.) Provide the JHA with a list of second-failed HQS Inspections (abatement-termination notices). 15.) Provide the JHA with a list of passed/failed inspections results (final inspection). 16.) Provide the JHA with a list of items to be certified as passed, that were marked inconclusive on the initial HQS Inspection Report. 17.) Provide the JHA with a list of units that passed their Annual Inspection