HVAC Maintenance Services - Tuba City Region

The Navajo Nation Department of Child Care and Development program's primary mission to provide quality child care to the Navajo Nation communities. The purpose of providing child care is to ensure that the family can become self-sufficient through employment or becoming employable in the near future. This can be done by employment, job training or through higher education. This is accomplished through the tribal child care centers or private providers. The purpose of the scope of work is to define and establish the scope of services necessary and contract shall be awarded based on the lowest responsible bid and responsive bid package which, meets the needs of the Navajo Nation of Child Care and Development, to perform HVAC Preventative Maintenance and services, at Leupp Early Learning Center - Building No. 3150, Shonto Child Care Center - Building No. 4016, Tuba City I Lillian's Playhouse - Building No. 4015, Tuba City II Lillian's Playhouse - Building No. 4017, and Tuba City Ill Lillian's Playhouse - Building No. 4020. Site Locations: 1. Leupp Early Learning Center, Building No. 3150 -- 13,500 S.F. -- Leupp, Arizona --% mile west of Leupp Chapter House -- eight (8) rooftop HVAC units and one (1) kitchen makeup air unit 2. Shonto Child Care Center, Building No. 4016 -- 2,652 S.F. -- Shonto, Arizona - south side of road, next to Shonto Head Start school --four (4) side wall mount HVAC units 3. Tuba City I Lillian's Playhouse, Building No. 4015 -- 1,296 S.F. -- Tuba City, Arizona -- 102 Maloney St, Tuba City, AZ 86045 -- two (2) side wall mount HVAC units 4. Tuba City II Lillian's Playhouse, Building No. 4017 -- 1,859 S.F. -- Tuba City, Arizona -- 102 Maloney St, Tuba City, AZ 86045 -- one (1) side wall mount HVAC unit 5. Tuba City Ill Lillian's Playhouse, Building No. 4020 --1,680 S.F. --Tuba City, Arizona --102 Maloney St, Tuba City, AZ 86045 -- one (1) side wall mount HVAC unit The purpose of this Statement of Work is to define and establish the scope of services necessary and the contract shall be awarded based on the Navajo Nation Procurement Rules and Regulations, which meets the needs for Heating, Ventilation, and Air Conditioning (HVAC) preventative maintenance and HVAC services for all buildings owned by the Navajo Nation Department of Child Care and Development (DCCD). The awarded vendor will be responsible for providing all equipment, labor, materials, supervision, transportation and perform high quality services for all buildings owned by the DCCD. The awarded vendor shall provide quality services, as follows: 1. Inspect and perform assessments of all HVAC units, for all buildings owned by the DCCD. If HVAC units are needing to be repaired and/or replaced, contractor shall provide description of deficiencies along with cost estimates, within five (5) business days from inspection to the DCCD. 2. The contractor shall develop a written preventative maintenance plan. The plan shall incorporate preparations for hot and cold seasons, to properly weatherize all HVAC units, that is cost and energy efficient for all buildings owned by the DCCD. 3. The written preventative maintenance plan shall include a bimonthly visit by the contractor to all DCCD Child Care Centers buildings listed (see locations list), to maintain optimal functionality of all the HVAC units. 4. The written preventative maintenance plan will include a written bimonthly schedule and the schedule will be submitted to the DCCD yearly. 5. The written preventative maintenance plan must include a bimonthly inspection and checklist, for Hot and Cold Seasons, as follows: a. Hot Season (spring and summer) 1. Inspect all fan motors, blowers, blades, ducts, vents, cabinet, refrigerant lines, and the perimeter of the unit for debris, mold and leaks, vents, ductwork, electrical components and connections, and replace thermostat batteries as required. 2. Inspect and clean the condenser and evaporator as required. 3. Inspect and clean lean filters or replace as required if necessary. 4. Inspect and clean drain lines and pans as required. 5. Inspect and check humidity levels, thermostat and controls, to make sure they are properly calibrated and operating. 6. Lubricate moving parts. 7. Inspect and replace worn-out belts and pulleys as required. b. Cold Season (fall and winter) 1. Inspect all heat exchangers, heating elements, heat pumps, burners, ignition systems, fan motors, blowers, vents, ductwork, electrical components and connections, and replace thermostat batteries. 2. Inspect and replace the filters on heating equipment as required. 3. Inspect and clean drain lines and pans as required. 4. Inspect and check thermostat and controls, to make sure they are properly calibrated. 5. Lubricate moving parts. 6. Inspect and replace worn-out belts and pulleys as required. 7. Inspect and check for gas passageways for gas leaks. 6. The contractor will be responsible to respond to all requested Emergency Services, within 24 hours, upon notification. 7. If freon is replaced in HVAC units, vendor is responsible to dispose of freon at an approved Environment Protection Agency (EPA) landfill site off the Navajo reservation. 8. The contractor shall be responsible to provide all services during normal business hours or unless granted by DCCD, after hours such as a requested Emergency Service. Prospective proposals Inquiry deadline (no questions accepted after this date); Inquiries and questions will be answered At any time, prior, questions may be verbal or in writing. September 7,2022 The Purchasing Services Department and Department of Child Care & Development reserves the right to reject any or all proposals and to waive informalities and minor irregularities in proposals received.

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Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, Central HVAC Equipment.