Electric Vehicle Charging Stations (EVCS)

The City of Kyle is requesting proposals from Firms to fully fund, design, install, operate, maintain, market, and potentially remove EVCS, on publicly owned property for public use. This work will also include determining and assisting the City of Kyle in identifying ideal city-owned site locations for the EVCS installations. The City of Kyle is seeking to hire an experienced and qualified Firm that can provide a turnkey solution of all equipment, corresponding software and networking, accessories, warranties, and deliveries required to install EVCS at City of Kyle facilities, as well as identifying additional city-owned prime locations. Preferably, units must be able to service more than (1) car simultaneously. Firm must also provide proper EVCS parking signage and assist with reconfiguration of any parking stalls for EVCS parking. In addition, Firm will comply with all permitting, ADA and parking requirements. The Scope of the Project is as follows: Provide attractive and well-maintained EVCS. Cover all costs associated with installation, maintenance, and electricity for the EVCS. The Firm may establish a service charge and method of payment collection to recoup these costs as well as any operating profit from EVCS users. Provide proper parking signage and reconfiguration of any parking stalls for EVCS parking. Market the project as well as provide product advertisement. Offer options for EVCS when the agreement expires (e.g. charging unit removal, transfer of ownership, contract renewal options). The City of Kyle will provide the required parking spaces to accommodate the EVCS within city-owned parking facilities at no cost to the Firm. The final location for the units would be determined jointly by City of Kyle staff and the Firm based on location, electricity, economics, access and security. Deadline for questions/clarifications 08/17/2022 (4:00 p.m.) City Council Approval 09/06/2022 The submittal shall be limited to ten (10) sheets front and back (20 sides). Resumes, cover letter and/or transmittal letter will not be counted toward the ten (10) sheets front and back (20 sides) with a font size no smaller than 11 point. The proposal must be signed by the individual(s) legally authorized to bind the Firm. Item 1: Assigned Personnel, Staff Qualifications & Availability (15%): Provide a statement on the availability and commitment of the firm. Provide a statement of interest including a narrative and unique qualifications. A summary of qualifications should include key personnel and identification of key contact and/or project manager. Item 2: Project Experience (30%): Submit three examples of previous projects with similar scopes or relevance. Include the name, complete address, phone and e-mail address of the client's contact person. Description of ability and staff expertise to provide services including marketing, installation, monitoring, and maintenance of EVCS. Item 3: Proposed Product Solutions (40%): A written and pictorial description of the proposed EVCS design, including: Comprehensive specifications (including make, manufacturer & model numbers of equipment), including all software components Metering configurations identifying how the Firm will provide the electricity to the EVCS end consumer at no cost to the City of Kyle. Delivery and proposed installation schedule Technical requirements Networking and Integration Energy Management Data Collection and Reporting Warranty Quality Assurance, Inspection & Testing Security and Authorization Response Time & Support Options for EVCS when the agreement expires (e.g. charging unit removal, transfer of ownership, contract renewal options). Highly preferred that the Firm covers any removal costs if applicable. Item 4: Additional Items (15%): Ability to install and meter golf cart charging stations. Ability to provide the same services to private and commercial customers within the City of Kyle. Those agreements would be negotiated between the entity and the Firm, separate from the City. Qualifications are to be submitted in accordance with the city specifications and the Submission Requirements as outlined. Each submitter must be responsive; failure to do so may result in the rejection of a submittal. The city reserves the right to reject any or all submittals, to waive formalities, or to proceed otherwise when in the best interest of the city. It is the policy of the City of Kyle not to discriminate against any individual having any judicially recognized disability of any kind. It is the policy of the City of Kyle not to discriminate against any company or organization that has an officer or employee with a disability of any kind. All products, materials and services of this project shall be in compliance with the Americans with Disabilities Act (ADA). Firms shall not discriminate against any individual having any disability of any kind when considering award of a joint-venture contract, subcontract or purchase order. Firms shall not discriminate against any company or organization that has an officer or employee with a disability of any kind when considering the award of a joint-venture contract, subcontract or purchase order.

Division 03 -	Concrete, Cast-in-Place Concrete, Concrete Finishing.
Division 07 -	Thermal and Moisture Protection, Dampproofing and Waterproofing.
Division 08 -	Openings, Metal Doors and Frames, Panel Doors.
Division 09 -	Finishes, Painting.
Division 10 -	Specialties, Signage.
Division 11 -	Equipment, Vehicle Service Equipment, Vehicle-Washing Equipment.
Division 22 -	Plumbing, Facility Water Distribution, Facility Storm Drainage.
Division 26 -	Electrical, Instrumentation and Control for Electrical Systems, Lighting, Interior Lighting, Exterior Lighting.
Division 31 -	Earthwork, Site Clearing, Grading.
Division 32 -	Exterior Improvements, Bases, Ballasts, and Paving, Rigid Paving, Concrete Paving, Curbs, Gutters, Sidewalks, and Driveways, Screening Devices, Planting Irrigation, Planting.
Division 33 -	Utilities, Water Utilities, Water Utility Distribution Piping, Sanitary Sewerage Utilities, Storm Drainage Utilities.
Division 44 -	Pollution and Waste Control Equipment.