Network Cabling Upgrade Project

Proposals are being sought by the district for the purpose of securing the most cost-efficient way of upgrading the school district's network cabling and fiber optic infrastructure General Requirements The district is looking to replace current fiber optic cable to single mode between school buildings and closet cleanup in all, MDF, and IDF wiring closets. The district may also need Category 6 cabling upgrades in certain areas on their campuses. The RFP reflects the current proposed services requested on the E-Rate 470 forms. The proposal embodies: A Turn-Key solution. It includes providing new, dedicated single-mode cable runs (minimum 12 strands) replacing existing fiber cables. All costs associated with the installation, termination, and testing shall be included in the bid. Each end will consist of the installation of a wall or rack mount fiber optic termination box, with all strands terminated and all cables shall be certified to be capable of 10 Gbps of bandwidth between the endpoints. All terminations shall be LC unless otherwise directed by the technology department. All necessary patch cables to connect the district equipment shall be LC to LC. Winning bidder is granted necessary permissions and access to property to complete work. It will be the responsibility of the bidder to check the RFP on the district's website daily for any changes to the RFP or listing of bidder questions and answers that may arise. Basis of Award 1. E-rate approval by USAC 2. Bidder must have SLD SPIN 3. References of at least two installations of similar application size and complexity. 4. Please see "Vendor Requirements" on the following pages for additional information. Questions regarding the RFP may be emailed to the Technology Coordinator's email address shown on the first page of this RFP before Monday, January 12, 2023. A response within 3 business days will be posted on the district's web site and/or email back to all bidders. It will be the responsibility of the vendor/bidder to check the website daily for any changes to the RFP or listing of bidder questions and answers that may arise. 5. Please also see "Criteria for Selection" in more detail. AWARD OF SOME OR THE ENTIRE PROJECT MAY BE SUBJECT TO AVAILABILITY OF DISTRICT FUNDING AND PROJECT NEEDS. The proposer's response to the Request must include a statement that the proposed terms will remain in effect and available for the project term identified as July 1, 2023, through June 30, 2024. The work itself will consist of all aspects of technology implementation for which the district desires to contract with the selected Proposer(s). The school district's vision for this technology project calls for the installation and configuration of new cabling to improve the district's network (backbone) infrastructure. Proposed solutions must integrate with the existing network environment to ensure a seamless management and design. Completion for the project is scheduled for June 30, 2024. The district reserves the right to waive any informality and to reject any or all proposals. Proposers are prohibited from contacting or lobbying members of the School Board, school district administrators, school district employees, school district contractors, or school district consultants. Failure to conform to this condition will be grounds for disqualification of the proposer. Proposals and statements of qualifications are to include the information requested at the beginning of this RFP. VENDOR SITE VISIT MEETING A vendor site visit meeting will be held on the date and time listed under Selection Schedule at the beginning of the RFP at the School District central office and proceeding to the respective school campuses. Any questions received will be discussed at that time and responses will be posted on the web site and/or emailed for review after the vendor meeting has been completed. Written questions will be allowed for any vendor interested in responding to the District's RFP and responses again will be posted on the web site. The district will accept only ONE bid per vendor. This Network Upgrade Project will be awarded to a SINGLE vendor that can quote, install, and configure all network cabling requested/required. The School District requires a "turn-key" solution for this project. This Project is for one year only and in the event the project is rejected the district reserves the right to re-apply again next e-rate cycle. Requested paper copies and electronic copies of the proposal and other required documentation must be sent in a sealed envelope clearly marked as listed at the beginning of the RFP or submitted online to the district's electronic bid server. This Network Upgrade Project will include preferred cabling and materials. This preference information will be provided to each vendor who attends the vendor site visit meeting. This information will include all details, specifications, and school campus maps with explanations. The cabling and materials specification list provided is a minimum guideline list. If the bidder wishes to add to thedistrict's list to improve the functionality of their proposed network infrastructure, the bidder is encouraged to do so. The district reserves the right to select outright a single Proposer, and to waive the finalists' state of the evaluation process in the event a Proposer has total points scored significantly higher than all the other Proposers responding to this RFP. The district in its sole discretion may accept or reject any or all responses to this RFP and may waive all formalities, technicalities, and irregularities. All bidders are placed on notice that the award of the RFP will be based upon the products and services best suited to the district. The sole judgment of the district on such matters shall be final. The district has identified the factors itemized above under scoring criteria as critical to a company's ability to effectively assist the district's integration of technology. To be considered for evaluation, bidders must provide relevant responses to all sections of this RFP. (100 evaluation points are possible). A separate response is requested for each criteria section. Appropriate labeling required. (See details of each factor below and on the following pages) 6.ADDITIONAL TERMS AND CONDITIONS A. CONTRACT TERM The term of the contract will begin when the school board approves, and a written contract is signed by both the district and the vendor/bidder selected. The term of the contract award will begin July 1, 2023. Initiation of the contract is dependent on E-Rate funding, in the event ERate does not fund the project then the contract will be null and void. In addition, a Funding Commitment Decision Letter (FCDL) does not guarantee the district will proceed with this project and may only be able to proceed with portions of the project on a per school campus basis. B. CONTRACT/PURCHASE ORDER TERMINATION The district shall reserve the right to terminate any contract/purchase order entered into as a result of the REQUEST FOR PROPOSAL at any time by giving thirty (30) days written notice of its intent to cancel. In the event the Proposer fails to carry out and comply with any of the conditions and agreements to be performed under the specifications, the district will notify the Proposer, in writing, of such failure or default. In the event the necessary corrective action has not been completed within a 10-day period, the Proposer must submit, in writing, why such corrective action has not been performed. The district reserves the right to determine whether or not such non-compliance may be construed as a failure of performance of the contract/purchase order. The Contractor shall be responsible for securing all permits and approvals necessary to complete the work (if required). The district reserves the right to start the project on or after July 1, 2023, even if the project has not yet received funding. All pricing proposed will be considered valid.

Division 03 -	Concrete, Concrete Forming and Accessories, Concrete Forming, Concrete Reinforcing, Cast-in-Place Concrete, Precast Concrete.
Division 04 -	Masonry, Unit Masonry.
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Division 22 -	Plumbing, Common Work Results for Plumbing, Instrumentation and Control for Plumbing, Plumbing Piping, Facility Water Distribution, Facility Sanitary Sewerage, Facility Storm Drainage, Plumbing Equipment, Plumbing Fixtures, Commercial Plumbing Fixtures, Drinking Fountains and Water Coolers.
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