Electric Line Construction - Pole Maintenance - Release

Furnish labor, equipment, and incidentals to perform electric line construction at the locations below. This project consists of a packet of 52 existing poles which have been selected for replacement or removal. 42 poles are considered truck accessible, and 10 poles are considered rear lot. The majority of the work is primary work, but there is some secondary only work as well. Mail / Express Mail / Hand Deliver Proposals submitted via mail/express mail or hand delivered shall be sealed in an opaque envelope or package that is clearly marked on the outside with the RFP number and opening date/time. Proposals are to be addressed to: City Utilities of Springfield, Missouri Purchasing Manager 301 East Central (65802) P.O. Box 551 Springfield, MO 65801-0551. PeopleSoft Registered On-Line Bidding System Fax and email responses are not acceptable. All bids must be received by CU Purchasing by the opening date and time stated in this document. The method of submittal is at the sole discretion and risk of the Bidder. Preparation for any submittal method should be taken well enough in advance of the posted opening date and time to allow for unexpected issues. City Utilities is not responsible for submittal failures of any kind- electronic or otherwise. Contractors utilizing CUs Electronic Bid Attachment Tool (EBAT) should verify that any attachment meets the posted electronic file type and size requirements. Bidders mailing bids or having bids delivered should allow sufficient time to ensure receipt by the due date and time specified. Mail, express mail and delivered responses must be sealed in an opaque envelope or package and should include one set of original documents plus two (2) copies (marked appropriately as Original and Copy). Annual Wage Order No. 28, effective June 13, 2022 which can be viewed and downloaded electronically which went into effect August 28, 2018, projects valued under $75,000 are not subject to prevailing wage, and no project may be split up to avoid paying prevailing wage rates. All material will be supplied by City Utilities as indicated in project specifications Insurance: Required within 3 days of Notice of Award. Performance Bond: Required within 3 days only if your bid exceeds $50,000. Completion of Work: All work within each Section of this Bidding Event shall have an ultimate completion date of 9/30/2023. Substantial Completion includes the following: Installation of all poles Removal of old poles (unless hindered by AT and T or Mediacom facilities) Installation of all overhead equipment Installation of all overhead conductors Transfer of existing overhead conductors not being replaced Transfer of communications cables (as called out on drawings) Completion or coordination of all repairs to damage claims All other work as described in each individual drawing Liquidated Damages: In the event the contractor does not complete the work on or before the date(s) listed, City Utilities shall be entitled to damages as provided herein. It is agreed that actual damages are difficult, if not impossible, to ascertain, and therefore, the sum agreed upon is not a penalty, but rather a liquidated amount to eliminate the problem of proof. The parties agree that City Utilities will sustain some actual damage on account of delay notwithstanding the difficulty or impossibility of proving the amount and further agree that the liquidated sum agreed upon bears a reasonable relation thereto and to the size of the contract itself. The parties further agree that this is a Public Works contract and that owner will be entitled to recover the liquidated amount upon proof of contractors failure to complete the work within the time limited in the contract without any evidence as to the fact or amount of actual monetary damage. The liquidated damages for not substantially completing ALL WORK under this contract by the identified ultimate completion date shall be $500 per calendar day. The liquidated damages for not completing a project or section due to not meeting the ultimate completion date shall be additive. No exceptions shall be taken to liquidated damages on the bid. Bids will be disqualified for taking such an exception. Questions: Any bidder who is in doubt as to the meaning of any part of the Contract Documents or any addenda thereto, may submit a written request for interpretation. Such requests shall be directed to the Buyer identified in this document Any such interpretation will be made by written addendum. City Utilities will not be responsible for any explanation or interpretation of proposed documents other than by such an addendum. An oral permission or interpretation has no legal force, authority, or effect. Any addenda must be acknowledged in the proposal and will become a part of the Contract Documents. Failure to acknowledge in the proposal all addenda issued may constitute grounds for rejection of that proposal. All requests for interpretations must be received in the Purchasing Department no later than five calendar days prior to the proposal opening date. Requests received after that date will not be answered. Persons submitting a request will be responsible for its prompt delivery.

Division 26 -

Electrical, Lighting, Exterior Lighting, Lighting Poles and Standards.