Poles, Bases and Arms for Street Lighting for the Division of Streets Engineering

It is the intent of the City of Buffalo, Division of Purchase, to enter into a contract for the Division of Streets Engineering to purchase as per the following specifications. The purpose of this contract is to establish a one-source provider of quality poles bases and arms with prompt, reliable service at fair and reasonable prices. We reserve the right to award this contract line-byline if a one-source provider cannot be established. Contract Period: From date of contract through June 30, 2023. If agreeable to both the Contractor and the City of Buffalo, this contract may be renewed for four (4) one-year periods. Quantities listed for each item on the Bid Form are for Annual Estimated Requirements Only, therefore, the estimated quantities are not guaranteed. Quantities estimated are approximate based on projected usage, but it is specifically understood and agreed that these quantities are approximate and any increased quantities will be paid for at the contract price and supplier shall not have any claim against the COB for any quantities less than estimated amount. The City is not obligated to purchase any specific amount. The City shall only be obligated to pay for specific items ordered and shipped provided funds are available and have been properly encumbered by approval of the Division of Purchase. City of Buffalo reserves the right to reject any and all bids or parts of bids, to waive irregularities and technicalities and to request rebids. COB also reserves the right to award the contract on such as COB deems will best serve its interests. It further reserves the right to award the contract on a split order basis or such combinations as shall best serve the interests of COB unless otherwise specified. A bid bond, certified check, bank draft or letter of credit must accompany a bid under $250,000.00. If the total dollar amount of the bid exceeds $250,000.00, then only a bid bond is acceptable, otherwise, a certified check, bank draft or letter of credit shall be for ten percent (10%) of the amount bid. Bid bond running to the City of Buffalo to be executed by bidder as principal and by duly incorporated company authorized to guarantee performance of the contract, and to do business in the State of New York, as surety, in the penal amount of not less than ten percent (10%) of the bid, conditioned that if the bid accompanying the bond shall be accepted, the principal named in such bond will, whenever required, enter into a written contract for the performance of the contract in accordance with conditions as provided in the plans and specifications and will furnish the required security for the faithful performance of the contract as specified, and the penal sum of such bid bond, in the amount of one hundred percent (100%) shall be and become the minimum amount of the damages suffered by the City as liquidated damages, if the bidder whose bid is accepted shall fail to enter into a contract with the City and give security for the performance of the contract as required, upon notice to him as in said plans and specifications prescribed. The amount of the aforementioned bid bond, certified check, bank draft or letter of credit, shall be based on the total amount of the bid arrived at by the addition of the totals for all groups or units bid upon. Whenever bidder submits proposals for items aggregating less than $20,000.00, no security need accompany the proposal. All bidders must submit with their bid a statement indicating that they will work toward a minority workforce goal of 25%, and woman workforce goal of 5%. In addition, a statement must be submitted indicating that the bidder will work toward a business utilization goal for minority business enterprise of 25% and woman business enterprise of 5%. City of Buffalo reserves the right to reject all bids and utilize pricing offered in current contracts with other governmental entities if determined advantageous and in the best interest of the City. Price quoted includes delivery to the Division of Streets Engineering, Lighting Division, 1120 Seneca St., Buffalo, New York, and unloading on the ground. Brand names used in these specifications are not intended to imply or denote a particular vendor and are not to be construed as restrictive in any way. All proposals that meet or exceed specifications will be considered. For questions regarding these items or any other information please contact Adrian Guadalupe, Buyer at aguadalupe@city-buffalo.com. Bid Surety (Bid Bond, Certified Check, Bank Draft or Irrevocable Letter of Credit) for 10% of Total Amount is Required When Submitting a Bid. We will work toward a minority workforce goal of 25%, and woman workforce goal of 5%. In addition, we will work toward a business utilization goal for minority business enterprise of 25% and woman business enterprise of 5%.

Division 32 -	Exterior Improvements, Operation and Maintenance of Exterior Improvements.
Division 34 -	Transportation, Operation and Maintenance of Transportation.