HVAC Services for Department of Blind and Vision Impaired (DBVI) Campus and Plants

The Department for the Blind and Vision Impaired is seeking one or more qualified Vendor(s) to provide inspection, maintenance and emergency service for low pressure boilers, as well as HVAC inspection, maintenance and emergency repair services at the locations listed in Section II. Scope of Work. The purpose of this Quick Quote (QQ) is to solicit competitive quotes to establish a contract for Low Pressure Boilers (Hot Water Heating Equipment) and HVAC Equipment. Boilers and HVAC services shall include Inspection, Preventive Maintenance, and Emergency Repair. In addition, this Quick Quote provides for Preventive Maintenance (PM) at a firm fixed price and Emergency Repair Services (ER) at a time and materials basis for makes and models of heating, ventilation and air conditioning (HVAC) equipment (See Attachment A) as is currently owned and Boilers (see Attachment B) and for possible future equipment that the Department for the Blind and Vision Impaired, an agency of the Commonwealth of Virginia may purchase. Services for Boilers and HVAC will also include Closed Loop Water Treatment Scope of Work (Attachment C). The replacement of entire systems or major (high value) components are NOT a part of nor intended under this Quick Quote and its resulting Contract. For questions regarding this solicitation, please contact Manager of Shared Operations, Michael Clements, Michael.clements@dbvi.virginia.gov Email inquiries only. Work to be performed at the following locations: Department for the Blind and Vision Impaired (DBVI Campus) 397 Azalea Avenue (HQ Building, see attached drawings) Richmond, Virginia 23227 Department for the Blind and Vision Impaired (DBVI Campus) 399 Azalea Avenue (Stone House) Richmond, Virginia 23227 Department for the Blind and Vision Impaired (DBVI Campus) 393 Azalea Avenue (Dormitory) Richmond, Virginia 23227 Department for the Blind and Vision Impaired (DBVI Campus) 389 Azalea Avenue (Recreation Building) Richmond, Virginia 23227 Department for the Blind and Vision Impaired (DBVI Campus) 395 Azalea Avenue (Learning and Resource Center LRC) Richmond, Virginia 23227 Department for the Blind and Vision Impaired (LRC/Villa Park) 7870 Villa Park Drive, Suite 400 Henrico, Virginia 23228 Department for the Blind and Vision Impaired (DBVI Campus) 391 Azalea Avenue (Dining Hall) Richmond, Virginia 23227 Department for the Blind and Vision Impaired (DBVI Campus) 387 Azalea Avenue (Maintenance and Operations) Richmond, Virginia 23227 Rehabilitation Center for the Blind and Vision Impaired (DBVI Campus) 401 Azalea Avenue Richmond, Virginia 23227 Virginia Industries for the Blind Richmond (VIB-R) 1535 High Street Richmond, Virginia 23220 Virginia Industries for the Blind Charlottesville (VIB-C) 1102 Monticello Rd, Charlottesville, VA 22902. Scope of services shall include the below tasks. The suggested frequency of Preventative Maintenance Service, provided in Attachment D and in this Scope of Work section, is a recommended guide only. The manufacturer's recommendations, Contractor's experience and the agency/institution's requirements will dictate and modify the services listed in Attachment E. The Contractor shall provide all labor, tools, materials, parts, equipment and all incidentals, (including all oil, gaskets, filters, lubricants and cleaners) required and/or implied for the complete and satisfactory maintenance and repair of DBVI owned HVAC equipment. This work shall include, but is not be limited to, scheduled maintenance, servicing, repairs, and modifications as recommended by the manufacturer, and as required to keep the equipment in first class operating condition. It is possible, due to Emergency Repair situations, that all services required of the Contractor. HVAC and Boiler Water Treatment Service Provider Qualifications: the HVAC and Boiler water- treatment technician/service provider shall have experience performing this service using certified water technologists who are capable of analyzing water qualities and installing water- treatment equipment. The service program shall provide all necessary chemicals to maintain water conditions that inhibit corrosion, scale formation, and biological growth for cooling; chilled-water piping; heating; hot-water piping; and condenser-water piping and equipment. The Contractor shall provide services and chemicals for a period of one year from date of completion of a system's treatment. The Contractor shall notify the site's Contract Administrator or designee upon the completion of the water treatment process. Expected work to be performed for Closed Loop Water Treatment shall include but is not limited to the following: 1. Initial makeup and system water analysis with HVAC and Boiler water-treatment Recommendations; 2. Startup assistance for Contractor to flush the systems, clean with disinfectant detergents, and initially fill systems with required chemical treatment prior to operation; 3. Minimum 4 hours of on-site training for each site's plant engineer to use water treatment equipment, to handle and administer treatment chemicals; 4. Monthly field service and consultation; 5. Customer report charts and log sheets; 6. Laboratory technical analysis; 7. Analyses and reports of all chemical items concerning safety and compliance with government regulations; and 8. Summary review reports with graphs every six months to each site's Contract Administrator or designee.

Division 03 -	Concrete, Concrete Forming and Accessories, Cast-in-Place Concrete.
Division 04 -	Masonry, Unit Masonry.
Division 06 -	Wood, Plastics, and Composites, Rough Carpentry, Finish Carpentry, Millwork.
Division 07 -	Thermal and Moisture Protection, Dampproofing and Waterproofing, Thermal Protection, Weather Barriers.
Division 08 -	Openings, Doors and Frames, Entrances, Windows.
Division 09 -	Finishes, Plaster and Gypsum Board, Acoustical Ceilings, Flooring, Carpeting, Acoustic Treatment, Painting.
Division 12 -	Furnishings.
Division 21 -	Fire Suppression, Water-Based Fire-Suppression Systems, Fire-Extinguishing Systems.
Division 22 -	Plumbing, Instrumentation and Control for Plumbing, Plumbing Piping, Plumbing Equipment, Plumbing Fixtures, Drinking Fountains and Water Coolers.
Division 23 -	Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, Central HVAC Equipment.
Division 26 -	Electrical, Power Distribution Units, Lighting, Interior Lighting, Emergency Lighting, Exit Signs, Exterior Lighting.
Division 27 -	Communications, Structured Cabling, Data Communications, Voice Communications.
Division 28 -	Electronic Safety and Security.
Division 31 -	Earthwork, Clearing and Grubbing, Grading, Soil Treatment.
Division 32 -	Exterior Improvements, Flexible Paving, Asphalt Paving, Rigid Paving, Concrete Paving, Curbs, Gutters, Sidewalks, and Driveways, Paving Specialties, Parking Bumpers, Pavement Markings, Fences and Gates, Irrigation, Planting.
Division 33 -	Utilities.