J--Generator Load Testing & Service Sources Sought

STATEMENT OF WORK (SOW) for Emergency Generator Yearly PMs and Load bank Testing at the Erie VA Medical Center. Background. JCAHO requirements require yearly load bank testing of any emergency generators and require the completion of industry standard preventative maintenance. Base Year Scope. Task 1- Perform a 4 Hour Load bank tests on 7 separate Generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) Contractor shall provide all parts, equipment, travel time etc., and labor required. 4Hr test should be run as follows (50%-2 Hours, 75%-2 Hours). Standard readings should be every 15 minutes and test results provided. Testing must be completed by April 30th, 2020. Task 2- Perform a 1 1/2 Hour Load bank tests on 7 separate Generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) Contractor shall provide all parts, equipment, travel time etc., and labor required. 1 ½ hour test should be run as follows (50%-30 minutes, 75%-1 Hour). Standard readings should be every 15 minutes and test results provided. Testing must be completed by April 30th, 2020. Task 3- Bid must also include full preventative maintenance service on 7 separate generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) This service shall include the yearly inspection/service (listed requirements in section 4). Contractor shall provide all parts, equipment, travel time etc., and labor required Task 4- Bid must also include replacement of all batteries on 7 separate generators (Plaza 97,CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) 3. Option year 1 Scope Task 1- Perform a 1 1/2 Hour Load bank tests on 7 separate Generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) Contractor shall provide all parts, equipment, travel time etc., and labor required. 1 ½ hour test should be run as follows (50%-30 minutes, 75%-1 Hour). Standard readings should be every 15 minutes and test results provided. All load testing will be completed within the dates of October 1st to April 30th, 2021. Task 2- Bid must also include full preventative maintenance service on 7 separate generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) This service shall include the yearly inspection/service (listed requirements in section 4). Contractor shall provide all parts, equipment, travel time etc., and labor required 3. Option year 2 Scope Task 1- Perform a 1 1/2 Hour Load bank tests on 7 separate Generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) Contractor shall provide all parts, equipment, travel time etc., and labor required. 1 ½ hour test should be run as follows (50%-30 minutes, 75%-1 Hour). Standard readings should be every 15 minutes and test results provided. All load testing will be completed within the dates of October 1st to April 30th, 2022. Task 2- Bid must also include full preventative maintenance service on 7 separate generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) This service shall include the yearly inspection/service (listed requirements in section 4). Contractor shall provide all parts, equipment, travel time etc., and labor required 3. Option year 3 Scope Task 1- Perform a 4 Hour Load bank tests on 7 separate Generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) Contractor shall provide all parts, equipment, travel time etc., and labor required. 4Hr test should be run as follows (50%-2 Hours, 75%-2 Hours). Standard readings should be every 15 minutes and test results provided. All load testing will be completed within the dates of October 1st to April 30th, 2023. Task 2- Perform a 1 1/2 Hour Load bank tests on 7 separate Generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) Contractor shall provide all parts, equipment, travel time etc., and labor required. 1 ½ hour test should be run as follows (50%-30 minutes, 75%-1 Hour). Standard readings should be every 15 minutes and test results provided. All load testing will be completed within the dates of October 1st to April 30th, 2023. Task 3- Bid must also include full preventative maintenance service on 7 separate generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) This service shall include the yearly inspection/service (listed requirements in section 4). Contractor shall provide all parts, equipment, travel time etc., and labor required. Task 4- Bid must also include replacement of all batteries on 7 separate generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) 3. Option year 4 Scope Task 1- Perform a 1 1/2 Hour Load bank tests on 7 separate Generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) Contractor shall provide all parts, equipment, travel time etc., and labor required. 1 ½ hour test should be run as follows (50%-30 minutes, 75%-1 Hour). Standard readings should be every 15 minutes and test results provided. All load testing will be completed within the dates of October 1st to April 30th, 2024. Task 2- Bid must also include full preventative maintenance service on 7 separate generators (Plaza 97, CLC/Garage, Behavioral Health, Old Boiler Plant, New Boiler Plant, Building 12-1 & 12-2.) This service shall include the yearly inspection/service (listed requirements in section 4). Contractor shall provide all parts, equipment, travel time etc., and labor required. NOTE: All load testing will be completed within the dates of October 1st to April 30th. 4. Yearly Inspection/service Requirements shall include the following items and contractor reports/results for each generator inspection/serviced. Battery & Battery Charger System Check battery charger functions Cable connections, termination cleanliness and security Check electrolyte level, vent caps of all cells in the starting batteries Battery Conductance Test Fuel System Inspect main tank/day tank fuel level Inspect day tank controls and pumps. Test operate day tank controls (where available) Inspect all fuel hoses, clamps, pipes, components, and fittings Inspect governor linkage Visually inspect rupture/containment basin Water I~ Fuel Test - Sub-base, day tanks Optional - fuel sample for laboratory analysis* Engine Cooling System Inspect all hoses and clamps for leaks, coolant level and condition Inspect radiator cap and filler neck condition Inspect drive belts, observe alignment and deflection Observe coolant heater operations Utilize DCA test strip to record coolant properties Inspect radiator surfaces, shrouds, and barriers for obstruction Visually inspect low temperature after cooler coolant Optional -coolant sampling' Engine & Lubrication System Inspect lubrication system (visually check oil level) Inspect crankcase ventilation system Inspect spark ignited ignition system Intake/Exhaust System Inspect air cleaner element and entire intake system Inspect exhaust system and rain cap · Inspect louver operations Generator Controls & Power Connections Visually inspect all engine mounted wiring, senders, and devices Visually inspect all control mounted components and wiring Lamp test all lights and indicators Visually inspect breaker and power connections Manually operate generator main breaker(s) open and closed* Generator Operations Start and observe generator and equipment operations Verify engine and generator safeties tor proper operation System test with or without load Automatic Transfer Switch (Paralleling Switchgear, Bypass Switchgear, Manual Transfer Switches) Visually inspect all power and control wiring Visually inspect switch mechanism and enclosure Visually inspect controls and time delays settings Verify function of exercise clock FULL SERVICE (INCLUDES INSPECTION) Operational & Functional Review of Generator Critical Components Inspect engine cooling fan & fan drives for excessive wear or shaft wobble Check all pulleys, belt tensioners, slack adjusters & idler pulleys for travel, wear & overall condition Inspect/lubricate drive bearings, gear or belt drives, love joy and other shaft connecting hardware Lubrication Oil and Filtration Service Change engine lubrication oil Change primary lubrication and bypass filters Change fuel filters Post lube service operation of genset (unloaded) at rated temperature Risk Control Test and inspection days must be coordinated with the VA COR or Technical POC. Normal business hours are Monday- Friday, 7:00 AM 3:30PM, excluding Federal Holidays. Place of Performance. All work will be performed at the Erie VA Medical Center. 5. List of Generators EE # Brand Model Serial Location 16135 Kohler 60REOZJB 2021480 Plaza 97 / Lanza 27427 Generac SD350 3001980370 New Boiler Plant 2716 Onan 175ODFE15R5023934L 1810591413 Old Boiler Plant 2868 Catapillar D348 59BH6009 Building 12-1 16039 Cummins DFGB-5641333 A040595975 Building 12-2 28718 Cummins DFEJ-1788828 170251519 Parking Garage/CLC 25167 Kohler 275REOZJE SGM324BHV Behavioral Health Attachment 1 Joint Commission Generator Instructions Attachment 2 Example of Test Documentation of Each Generator Attachment 3 VA Privacy Training for All Contracting Personnel Page 2 of 6 Page 2 of 6 June, 2016 June, 2016 INSPECTION AND TESTING OF EMERGENCY GENERATORS Certification requirements NFPA 101(12), Sec. 7.9.2.4 requires that emergency generators providing power to emergency lighting systems be installed, tested and maintained in accordance with NFPA 110, Standard for Emergency and Standby Power Systems. NFPA 101(12), Sec. 9.1.3.1 also requires that, where required for compliance with the Code, emergency generators and standby power systems be installed, tested and maintained in accordance with NFPA 110. NFPA 101(12), Sec. 2.2 references the 2010 edition of NFPA 110. Buildings that fall under Chapter 18 of NFPA 101(12) and are equipped with or in which patients require the use of life-support systems (e.g. hospitals, nursing homes with residents on ventilators) must also meet the applicable provisions of the 2012 edition of NFPA 99, Standard for Health Care Facilities [see NFPA 101(12), Sections 18.2.9.2, 18.2.10.5, 18.5.1.2 and 18.5.1.3]. Provisions dealing with maintenance and testing of emergency generators can be found in NFPA 99(12), Sec. 6.4.4.1.1.4. This section starts out by referencing NFPA 110, but also deals with such issues as: o Testing intervals o Test conditions o Personnel qualifications o Maintenance and testing of circuitry o Maintenance of batteries Each facility should have a copy of these standards. They can be ordered from NFPA at 1-800-344-3555 or National Fire Prevention Association (http://catalog.nfpa.org/) State licensure requirements MSFC(15), Sections 604.3 and 604.4 also requires that emergency generators be inspected, tested and maintained in accordance with the 2010 edition of NFPA 110. Maintenance and testing Applicable standards Requirements for routine maintenance and operational testing of emergency generators can be found in: Chapter 8 of the 2010 edition of NFPA 110 Sections 6.4.4.1.1, 6.5.4.1.1 and 6.6.4.1.1 of the 2012 edition of NFPA 99 Maintenance and testing General Maintenance and testing is critical to the continued reliability of your emergency generator and must be performed in accordance with manufacturer s recommendations, instruction manuals, and the minimum requirements of NFPA 110 and the authority having jurisdiction (AHJ) [see: NFPA 110(10), Section 8.1.1]. Your facility should have at least two sets of instruction manuals for all major generator components. One set should be kept in a secure, convenient location near the equipment. The other set should be kept in a different secure location [see: NFPA 110(10), Section 8.2.2]. These manuals must, at a minimum, contain the following: A detailed explanation of the operation of the emergency power supply system Instructions for routine maintenance Detailed repair instructions An illustrated parts list and part numbers Illustrated and schematic drawings of electrical wiring systems, including operating and safety devices, control panels, instrumentation and annunciators Special tools and testing devices necessary for routine maintenance must be available for use when needed [see: NFPA 110(10), Sec. 8.2.3]. Routine maintenance, inspection and operational testing of the emergency generator and associated components must be overseen by a properly trained person [see MSFC(15), Sec. 604.6; NFPA 99(12), Sec. 6.4.4.1.1.4(C); NFPA 110(10), Sec. 8.4.8]. Evidence of such training should be kept in the designated employees personnel file. In the absence of a properly trained person on-site, an outside vendor may need to be contracted to oversee the performance of all or part of these services. NFPA 110 does not establish a specific date and time of day for required testing. Those are to be determined by management and are typically scheduled so as to provide minimum disruption of facility operations. [see NFPA 110(10), Sections 8.4.2.1 and 8.4.2.4.1]. NFPA 99(12), Sec. 6.4.4.1.1.4(A), however, requires that generator sets be tested 12 times a year, with testing intervals of not less than 20 days nor more than 40 days. Weekly Inspections To meet federal certification and state licensure requirements, health care facilities must inspect their emergency generators weekly [see NFPA 110(10), Sec. 8.4.1]. At a minimum, this weekly inspection should include a check of the following: Fuel (check main and day tank fuel supply levels; day tank float switch; piping, hoses and connectors; operating fuel pressure; and for any obstructions to tank vents and overflow piping Lubrication system (check for proper oil level and oil operating pressure; lube oil heater) Cooling system (check coolant level, water pump(s), jacket water heater, belts, hoses, fan) 4. Exhaust system (check drain condensate trap and for possible leakage) Battery system [look for possible corrosion; check specific gravity, electrolyte level and battery charger maintenance-free batteries require routine visual inspection and maintenance in accordance with manufacturer s instructions] Electrical system (conduct a general inspection of wiring and connections; check circuit breakers/fuses) Prime Mover/Generator (Check for debris, foreign objects, loose or broken fittings; check guards and components; look for any unusual condition of vibration, leakage, noise, temperature or deterioration Note: This is not an all-inclusive list. The equipment manufacturer may have additional maintenance requirements that will likely include monthly, quarterly, semi-annual and annual inspections and checks. Monthly Testing To meet federal certification and state licensure requirements, health care facilities must exercise their emergency generators under load at least monthly [see NFPA 110(10), Sec. 8.4.1]. a) Diesel generator sets are required to be exercised at least once monthly, for a minimum of 30* minutes, using one of the following methods [see NFPA 110(10), Sec. 8.4.2]: Loading that maintains the minimum exhaust gas temperatures recommended by the manufacturer (it is unlikely that minimum exhaust gas temperatures will be reached if the generator isn t carrying a load equivalent to at least 30 percent of the generator s nameplate kW rating). Under operating temperature conditions and at not less than 30 percent of the generator s nameplate kW rating. A 100 kW generator, for example, would need to be exercised under a load of at least 30 kW to meet this requirement. (1) Normal operating temperatures are set by the manufacturer. Something to consider when scheduling your monthly tests is that your particular generator may not reach operating temperature in 30 minutes* and that running the generator for short periods of time may be harmful to the engine. You also want to make sure that the generator runs long enough to ensure that all engine parts are properly lubricated. *Note: Warm-up and cool-down times do not count toward the required 30 minutes. iii) An alternate method is provided for diesel-powered generators that do not meet the testing requirements outlined in 1.a above. This could occur when, for example, a large generator in relation to the load is installed (e.g. either to account for the largest motor connected to the generator or to accommodate future expansion of the facility). Such generators can be exercised monthly with the available load and exercised annually with supplemental loads at 50 percent of nameplate kW rating for 30 continuous minutes, followed by 50 percent of nameplate rating for 30 minutes and at not less than 75 percent of the nameplate kW rating for 60 minutes, for a total test duration of 1.5 continuous hours [see NFPA 110(10), Sec. 8.4.2.3]. Spark-ignited generator sets (e.g. gasoline-powered, natural gas-powered or propanepowered) must be exercised at least once a month with the available load for 30 minutes or until the water temperature and oil pressure have stabilized. Where equivalent loads are used for testing, it is important to note that such loads are required to be automatically replaced with the emergency loads in case of failure of the normal power [see NFPA 110(10), Sections 8.4.2.2 and 8.4.2.4.2]. Where a generator set is used for standby power, peak load shaving or operated during a power outage, such use is allowed to be substituted for a routine monthly test, provided the generator is operated in accordance with the standards and the appropriate data are recorded. The monthly test is required to be initiated by simulating a power outage using the test switch(es) on the automatic transfer switch(es) or by opening a normal breaker [see NFPA 110(10), Sec. 8.4.3]. Opening a normal breaker shall not be required. Load tests must include complete cold starts [see NFPA 99(12), Sec. 6.4.4.1.1.4(B); NFPA 110(10), Sec. 8.4.4]. Time delays must be set as follows [see NFPA 110(10), Sections 6.2 and 8.4.5]: Time delay on start: 1 second minimum (0.5 second minimum for gas turbine units). This is to prevent nuisance starts and possible subsequent load transfer in the event of harmless momentary power dips. *Note: NFPA 101(12), Sec. 7.9.1.3 requires that emergency loads be picked up within 10 seconds. Time delay on transfer to emergency: no minimum required. Time delay on restoration to normal power: 5 minutes minimum (to give the primary source sufficient time to stabilize before retransfer of the load, a delay of between 15 and 30 minutes is recommended) [see NFPA 110(10), Sec. A.6.2.8]. Time delay on shutdown: A minimum time delay of 5 minutes must be provided for unloaded running of the generator prior to shutdown to allow for engine cooldown small (15 kW or less) air-cooled prime movers are exempt from this requirement [see NFPA 110(10), Sec. 6.2.10].

Division 01 -

General Requirements, Quality Control, Testing and Inspecting Services.