H--Maintenance and Inspections of the Fire Extinguishers located at the Dept of Veterans Affairs, Washington DC Medical Center on 50 Irving St, NW Washington, DC 20422

The purpose of this Statement of Work (SOW) is to outline the tasks and responsibilities to institute a new serialized master system for all fire extinguishers, address the current fire extinguisher drawings to ensure configuration/layout is adequate per NFPA requirements. Contractor will need to conduct annual & monthly maintenance inspections (initializing each tag on each FE) for the DCVAMC s portable FEs, in accordance with the most current NFPA 10 Standards. Background: The history of this requirement is for Portable fire extinguishers shall be provided for employee use and selected and distributed based on the classes of anticipated workplace fires and on the size and degree of hazard which would affect their use OSHA 1910.157(d)(1). Our DC VA Medical Center (DCVAMC) has about 550 fire extinguishers that are required to be checked monthly and signed off on a tag 100 percent of the time. Safety s vision is to provide all employees with a 100 percent accountability system that is reliable and consistently provide a secondary means of comfort to protect them with applicable FEs in case of a fire. Below, are the relevant factors that will ensure our DCVAMC is 100 percent effective and efficient with our FEs: At the beginning of the contract, the Contractor shall conduct an annual inspection assessment of each FE to determine all FEs are compliant with NFPA 10 Standards. If a FE needs servicing, that FE will be immediately replaced with a back-up serialized FE in its place. Contractor shall provide all necessary employees, equipment, tools, appropriate services for all FEs, and highly competent within NFPA 10 & qualified person. Contractor shall develop and implement all necessary requirements, per NFPA 10, where all portable extinguishers shall be located with the proper fire class ratings and distances. These verifications shall be completed monthly and physically verified by a qualified person with their respective dates and initials on FE. Every year, the Contractor shall supply 30 New FEs to serve as backups & replacements. The vendor and/or staff must have current certifications to conduct FE inspections. The Qualified Persons performing annual & monthly maintenance and recharging of extinguishers shall be trained and shall have available the appropriate manufacturer s servicing manual(s), the correct tools, recharge materials, lubricants, and manufacturer's replacement parts or parts specifically listed for use of the FEs. The contractor will complete all tasks in accordance with the most recent version of NFPA 10. A detailed report in writing must be submitted immediately (same day) upon the identification and location of any deficiency. The Contractor shall ensure that if a FE is removed from service/location, another FE will be in place and it will be suitable for the type of hazard being protected and at least the same size. A master list of FEs will be completed every month and given to Safety on an Excel Spreadsheet that has all the FEs on the spreadsheet that lists the following items: Dates/Times, Locations, Serviced Quantity & Percentage, Passed Quantity & Percentage, Failed Quantity & Percentage, and Notes/Recommendations for each FE for the monthly & annual verified inspection. At least three qualified technicians shall become familiarized with our VA campus and all respective locations of all the FEs to ensure no interruptions or delays in our service contract. Updates of tasks accomplished must be provided to the Safety Project Manager. Contractor shall complete monthly requirements on all FEs, per NFPA 10. Responsibilities are as follows: Visual inspection of 550 FEs within each calendar month. Date Month, Day, Year (MM-DD-YY) with Signature/Initials of each FE within the calendar month. Completion of the Annual & Monthly Inspection documentation that lists the total FEs, discrepancies, and other pertinent information, per NFPA 10. Contractor shall deduct charges to the VA if any FEs were missed for the month and were NOT dated & signed. Contractor shall inform the VA Safety of any discrepancies as they are identified in writing. Specific Requirements The vendor and/or staff must have current certifications to conduct FE inspections. Persons performing maintenance and recharging of extinguishers shall be trained and shall have available the appropriate manufacturer s servicing manual(s), the correct tools, recharge materials, lubricants, and manufacturer's replacement parts or parts specifically listed for use of the FE. The contractor will complete all tasks in accordance with the most recent version of NFPA 10. Updates of tasks, changes, or work to be done must be provided daily to the Safety Office (rooms BH-123, 124, 125, or 126; or other area as agreed in the notice to proceed meeting).

Division 01 -	General Requirements, Quality Control, Testing and Inspecting Services.
Division 10 -	Specialties, Fire Protection Specialties, Fire Extinguishers.