Snow and Ice Control Services

The intent of this Invitation for Bid (IFB) is to obtain the services of a qualified contractor to provide Snow and Ice Control Services for the County of Loudoun, Virginia (County). These services include, but are not limited to, snow and ice clearance and control services and/or sanding and salting for the facilities listed in Attachment #1 - Facility Locations. The County may award multiple contracts, with a maximum of four (4) awards. Each contract will be awarded for services required across all facilities listed in Section 5. Scope of Services. The assignment of work will be distributed amongst awarded Contractors based on the resources each commits to the contract. The facilities assigned to each Contractor may vary by event. The County shall ensure that sufficient resources are available under this contract to respond effectively to the range of winter weather events called for in a normal winter season for Loudoun County. The normal winter is defined as eighteen to twenty inches (18"-20") of total snow, with most in January and February. Please contact the Procurement Division officer designated on the front cover of the solicitation with any questions regarding this process. Bidders are strongly encouraged to check the County's website routinely for updates. Requests for information related to this Bid should be directed to: Heather DeHaven Contracting Officer (703) 777-0128 (703) 771-5097 (Fax) E-mail address: Heather.DeHaven@loudoun.gov. The Contract period shall cover the period from October 15, 2023, through September 30, 2024, or an equivalent period depending on the date of Contract award. This Contract may be renewed at the expiration of the initial term at the request of the County. The renewal may be for up to four (4) additional one (1) year periods. Unless otherwise agreed to by the parties or as may be required by law, any renewal shall be based on the same terms and conditions as the initial term with the exception of the price or rates. Initial prices or rates and subsequent renewal prices or rates are guaranteed for a minimum of twelve (12) months. Any increase in prices or rates after the initial term or any renewal term shall be limited to the prior year's increase in the Consumer Price Index for Urban Consumers (CPI-U) (unadjusted for seasonal changes) for the current twelve (12) month period, or three percent (3%), whichever is lesser.

Division 01 -	General Requirements.
Division 10 -	Specialties.
Division 11 -	Equipment.