Elevator Maintenance Services

The purpose of this Request for Proposals is to hire a qualified contractor to provide service and maintenance of the elevators located at the Ceres Community Center and Police Department (Public Safety Building). Conveyance Number: 083488 Unit ID or Serial # E-93543 located at Ceres Public Safety Building, 2727 Third Street, Ceres, CA. 95307 Conveyance Number: 152790 Unit ID or Serial # EX8857 located at Ceres Community Center, 2701 Fourth Street, Ceres, CA. 95307 All interested parties are required to submit proposals in accordance with the conditions and dates outlined in this RFP. This Scope of Services includes tasks to be completed to assist the City with service and maintenance of its existing elevators. Items within this scope include: 1. Preventive Maintenance Program 2. Full coverage parts repair and replacement 3. Load testing 4. Smoke testing 1. Contract term is for three (3) years. 2. The Contractor shall be responsible for the skills, methods, actions, and work done by their personnel. The Contractor shall work directly with the City's Public Works Department in determining the quality of the work being performed. The Contractor shall give personal supervision to the work performed and shall be available for consultation. 3. Any information that the City cannot provide to the Contractor that is necessary to properly perform the scope of services is the responsibility of the Contractor to obtain and/or develop. 4. The City reserves the right to reject any and all bids. 5. No interpretation of the meaning of the bid or specifications will be made to any bidder orally. All requests for interpretations and/or clarification shall be in the form of an e-mail. (See notes below for contact information) 6. Responses to requests for interpretation and/or clarification as well as any supplemental instructions will be in the form of written addendum to the bid. Addendum shall be placed on the City's website under RFP and Bid Opportunities for this project. Failure of any bidder to receive any such addendum shall not relieve such bidder from any obligation under their bid as submitted. All addendums so issued shall become part of the contract documents. The City may, in its discretion, extend the time for opening bids as necessary to allow bidders to respond to the addenda. 7. If the work performed does not meet the specifications and repeated requests are made to have the work corrected without satisfaction, the City may enforce a monetary penalty or terminate this contract. Any unsatisfactory issues will be noted as to the time and date of communication to the contractor for correction. Corrections shall be made within three (3) days of notice. Multiple notifications for the same issues over a period and or failure to correct issues may constitute a breach of contract. 8. Attached is a copy of the City's Standard Agreement for Professional Services. Once a contractor is selected, they will be expected to sign the contract and meet or exceed the insurance requirements listed as Exhibit C in the contract packet. 9. The City guarantees no minimums or maximums for the amount of work issued during this contract. 10.Preliminary orders and orders to correct or show cause. Contractor shall correct in a timely manner and file appropriate forms and paperwork for the State of California to remain compliant and maintain permitted status. The work to be done includes the furnishing of all labor, materials, tools, equipment, and incidentals necessary to complete all the work provided for in the Scope of Services. All work shall be done in accordance with standard methods and practices for elevator maintenance standards. Contractor shall invoice the City for services performed monthly. All invoices shall be sent via email by the 10th day of the preceding month to Elyse.Davis-Capoeman@ci.ceres.ca.us All requests for information or clarification for this project shall be in the form of an email to Public Works Administrative Secretary, Elyse Davis-Capoeman at Elyse.DavisCapoeman@ci.ceres.ca.us. Tentative City Council Award Date: October 10, 2022 New Service Agreement will begin November 1, 2022 (tentative) Bid Submission: a) Proposals shall be submitted to the Public Works Department by mail, hand delivery or email. b) Completely fill out Bid Summary below. Failure to complete Bid Summary shall result in an incomplete bid by Contractor. c) Supply Contact information for three references of work currently being performed of equal size. d) Provide Certificates of Insurance noted as Exhibit C of the Standard Agreement for Professional Services.

Division 14 -

Conveying Equipment, Operation and Maintenance of Conveying Equipment, Common Work Results for Conveying Equipment, Commissioning of Conveying Equipment, Elevators, Escalators and Moving Walks, Escalators.