Indefinite Delivery/ Indefinite Quantity Hazardous Materials for Smithsonian Institution

Personal Protective Equipment (PPE) - proper usage of PPE can help reduce the spread of the virus and should be employed based upon a site-specific hazard analysis. Certain categories of PPE that may be employed specific to COVID-19. o Use of disposable or reusable gloves may help prevent surface transmission. Reusable gloves should be of a nature that allows for regular cleaning and disinfection between uses. Gloves should be of the appropriate type to protect against other known hazards associated with work tasks. o Respiratory protection. OSHA has issued interim enforcement guidance regarding the use N95 filter facepiece respirators (FFRs). Employers whose employees are required to use or are permitted voluntary use of respiratory protection must continue to manage their respiratory protection programs (RPPs) in accordance with the OSHA respiratory protection standard (1910.134) and should pay close attention to shortages of N95 FFRs. Employers should reassess operations to identify changes they can make to decrease the need for N95 FFRs. If respiratory protection must be used, employers may consider use of alternative classes of respirators that provide equal or greater protection. D. Cloth Face Coverings o The recommends the use of cloth face coverings in public settings where other social distancing measures are difficult to maintain and to slow the spread of the virus by persons who are infected, but are asymptomatic or pre-symptomatic. The cloth face covering is recommended to protect the community, not the actual wearer. Cloth face covers are not to be considered respiratory protection and should not be used in place of social distancing and hygiene measures. The advises not using surgical masks or N95 FFRs in place of cloth face coverings as these critical supplies are needed by healthcare workers and frontline responders. IV. Detection and Reporting Guidelines If a contractor is notified by an employee that they have received a confirmed positive test for COVID-19 (by lab test or diagnosed by health care professional), they must immediately notify their COTR and provide a list of Smithsonian Employees the contractor has been in close contact with. During normal Updated: 4/13/2020 Page 4 business hours the COTR shall E-mail si-coronavirusinfo@si.edu, with the subject POSITIVE TEST. The COTR should include a description of what is being reported to the inbox, and a phone number they can be reached at, and a COVID-19 team member will respond within an hour. After hours or on the weekends addition to e-mailing the COTR should call the 24-hour Smithsonian Communications Center at 202-633-9300 so the SI Public Health Officer can be notified. If the infected individual is onsite, they should immediately be isolated from other staff and sent home. Coronavirus (COVID-19) Prevention and Control Plan Guidelines for Contractors Performing Construction and/or Maintenance Related Activities in Smithsonian Institution Facilities I. Overview and Responsibilities This document outlines measures which the Smithsonian highly recommends should be taken by all Smithsonian contractors performing construction and/or maintenance related activities in Smithsonian facilities to protect worker health and to prevent the spread of the novel coronavirus (SARS CoV-2) that causes coronavirus disease 2019 (COVID-19). For contractors that have a site-specific safety plan (SSSP), a project-specific COVID-19 Prevention and Control Plan should be developed. Contractors on projects with a previously approved SSSP, should develop a COVID-19 Prevention and Control Plan as an addendum to their previously approved SSSP. Smithsonian Contracting Officer's Technical Representatives (COTRs) are responsible for disseminating these guidelines to contractors and should ensure that prevention and control measures are appropriately implemented to meet project-specific conditions. To support implementation and maintenance of the most stringent prevention and control measures possible, all Smithsonian contractors with a SSSP should designate a site-specific COVID-19 officer who will perform a daily audit of onsite controls and personnel behavior. These individuals should be familiar with all prevention and control measures that are employed onsite and shall have the authority to take prompt corrective measures. At least one site-specific COVID-19 officer should be onsite whenever work is occurring, therefore multiple individuals may need to be designated. The COTR and/or the Office of Protection Services (OPS), per specific site requirements, will ensure that all individuals who are working in a Smithsonian facility or property are tracked on an access log. These logs shall be maintained for the duration of the COVID-19 pandemic for the purpose of contact investigations. II. Training and Worker Education All contractors should develop and provide up-to-date education and training on COVID-19 risk factors and protective behaviors to onsite personnel. Please note that in-person training/education should follow social distancing guidelines. Training should be presented in a manner and language that the employee is able to understand. Training/education should include, but is not limited to: o Site-Specific Safety Briefings - include COVID-19 information, controls, and prevention: o Overview of the disease, symptoms, and methods of transmission. o Control methods based upon site-specific conditions. o Procedures for reporting symptoms or a confirmed positive test of COVID-19. o Training resources examples available from the National Institute of Environmental Health Sciences (NIEHS) Worker Training Program (WTP). o Stand Downs/Toolbox Talks - conduct regular training for all workers on the controls and prevention measures which are project and task-specific. o Examples toolbox talks in English and Spanish from the CPWR Center for Construction Research and Training. Updated: 4/13/2020 Page 2 o Posting informational signage throughout worksites o Area-specific signage should be considered for restrooms, handwashing stations, and break/eating spaces. o Example signage from the Centers for Disease Control (CDC). Requests for Clarification Offerors requiring technical clarifications must submit all requests in writing, by email to Tuckeri@si.edu not later than June 2, 2022. As questions must be reviewed by technical personnel, no guarantee is given that responses to request for clarification received after the above date will be made available.

Division 01 -	General Requirements.
Division 10 -	Specialties.
Division 11 -	Equipment.