Sources Sought Pool and Spa Preventive Maintenance Augusta VAMC

B.1.5. SCOPE Unless otherwise specified. all contract work is to be performed on site and the workspace shall be left clean and free of tools and debris tor staff usage. Exceptions being legal government holidays as follows: New Year's Day-January 1st. Martin Luther King's Birthday- 3rd Monday in January. Presidents Day- 3rd Monday in February, Memorial Day- last Monday in May, Independence Day- July 4th Labor Day- 1st Monday in September, Columbus Day 2nd Monday in October, Veteran's Day. November 11th, Thanksgiving Day- last Thursday in November. and Christmas Day- December 25th UPTOWN location: 1. For All Visits by Contractor: Contractor (or Representative) shall sign-in at Engineering Department office, Bldg. 110, Uptown Division, GA136, telephone 733-0188 ext. 6051. Contractor shall also sign-out before leaving and present service ticket for all work performed. Failure to follow these procedures may result in delay of payment of on-payment. Vendor shall report to Stephen Grenade for the Uptown Facility and James Jarriel for the Downtown Facility. Vendor is required to have a VA ID badge when working on VA property. Vendor shall be escorted by a Government employee when changing out the filter on Feeder Filter. 2. Maintenance: Preventive Maintenance (P.M.) shall be performed by a certified pool service technician w /CPT Certification. These service individuals must be trained on all items listed in the equipment schedule. Documentation of certification must be provided to the Contracting Officer with solicitation. b. All P.M. services shall be performed during normal V.A. working hours of 7:00 a.m. to 3:30 p.m. (deviations must be approved in advance by Contracting Officer). c. Maintenance shall be made weekly on Wednesday unless notified a week in advance to reschedule . 3. Maintenance includes the following: a. Draining, cleaning, and refilling therapeutic spa (to include handrails) on Wednesday. Cleaning scum line and handrails on swimming pool on Wednesday. Vacuuming pool on Wednesday. Checking for correct chemical balance on Wednesday. e. Vendor shall notify Engineering Department Wednesday of the need to adjust chemical balance as needed. (Vendor shall supply and store all chemicals). (cannot store chemicals on site). f. Obtaining water samples from therapeutic spa and swimming pool and submitting computerized analysis to Contracting Officer’s Technical Representative (COTR). g. Vendor shall clean all ceramic tile floors in the entire pool and spa area and clean grates in overflow area every week. Floors and walls (6’ high) are to cleaned using appropriate floor cleaning and sanitization to remove all residue /dirt. Cleaning must meet approval of the Kinesiotherapy (KT) Department Manager. h. Engineering Department shall assist vendor with cleaning and backwashing of filters on pool and spa as needed. Division and appropriate chemical levels as to ensure compliance with Infection Control requirements. In addition, vendor shall provide on-site the necessary chemicals for maintaining chemical levels. The vendor shall maintain and average inventory of chemicals. 4. Equipment to be covered under this contract: Feeder /Make and Model #: Hayward C3351 Location: GD100-110 Filter /Make and Model #: Waterco WH RV-36 Location: GD100-110 Swimming Pool /Make and Model # Therapeutic Pool, 28’W x 60’L x 4’D, holds 50,266 gallons, Located in Bldg. 110 Room 1G137 Therapeutic SPA /Make and Model #: Therapeutic Tub Spa, 7’.6” W x 11’L x 3’D, 1,851 gallons, located in Bldg. 110 Room 1G137 5. Contractor Responsibilities Vendor is responsible for any equipment damage, replacement parts and repair during service visit. Vendor and government shall agree upon and changes to schedule dates. Vendor shall respond to all emergency within 4 hours of being notify. Vendor shall be notified of any changes Chlorine/ PH levels remain within acceptable range according to CPT Certification. Vendor shall provide Weekly test and status reports to the CORs. Vendor shall provide test strips to comply with all internal testing results provided by the government. 6. Governments Responsibilities: Government is responsible of Maintenance on all pumps, heaters and valves Government shall ensure that all Equipment is working properly. Government shall notify vendor in a timely manner for all Emergencies Government shall perform a daily internal test to verify Chlorine/ PH levels remain within acceptable range 7. Maintenance includes the following: a. Vendor shall be cleaning scum line and handrails on swimming pool. b Vendor shall clean all ceramic tile floors in the entire pool and spa area and clean grates in overflow area every week. Floors and walls (6’ high) are to cleaned using appropriate floor cleaning and sanitization to remove all residue /dirt. DOWNTOWN Location: 1. For All Visits by Contractor: Contractor (or Representative) shall sign-in at Engineering Department office, Bldg. 801, Downtown Division, 1B173, telephone 733-0188 ext. 3356. Contractor shall also sign-out before leaving and present service ticket for all work performed. Failure to follow these procedures may result in delay of payment or on-payment. Vendor shall report to Stephen Grenade for the Uptown Facility and James Jarriel for the Downtown Facility. Vendor is required to have a VA ID badge when working on VA property. Vendor shall be escorted by a Government employee when changing out the filter on Feeder Filter. 2. Maintenance: Preventive Maintenance shall be performed by a certified pool service technician with CPT Certification. These service individuals must be trained on all items listed in the equipment schedule. Documentation of certification must be provided to the Contracting Officer with solicitation. b. All P.M. services shall be performed during normal V.A. working hours of 7:00 a.m. to 3:30 p.m. (deviations must be approved in advance by Contracting Officer). c. Maintenance shall be made Wednesday d. The contractor shall call Engineering Department, Uptown Division, at phone 733-0188 extension 3356 3. Maintenance includes the following: a. Cleaning, and (to include handrails) on Wednesday. Cleaning scum line and handrails on swimming pool Wednesday. Vacuuming pool on Wednesday. Checking for correct chemical balance on Wednesday. e. Vendor shall notify Engineering Department Wednesday of the need to adjust chemical balance as needed (Vendor shall supply and store all chemicals). (no chemicals shall be stored on site). f. Obtaining water samples from swimming pool and submitting computerized analysis to Contracting Officer’s Technical Representative (COTR). g. Vendor shall clean all ceramic tile floors in the entire pool area and clean grates in overflow area every week. Floors and walls (6’ high) are to cleaned using appropriate floor cleaning equipment such as scrubbing pad to remove all residue /dirt. h. Vendor shall clean and backwash filters on pool as needed. i. Vendor shall store required chemicals for the pool at offsite location for maintenance at the Downtown Division and appropriate chemical levels as to ensure compliance with Infection Control requirements. In addition, vendor shall provide on-site the necessary chemicals for maintaining chemical levels in the pool. The vendor shall maintain an average inventory of the chemicals needed. 4. Equipment to be covered under this contract: Feeder/Make & Model #: Hayward CL 220 Location: 1H104L-801 Filter/Make & Model #: Pentair 150sq ft. Sta-Rite Cartridge Location: 1H104L-801 Swimming Pool /Make and Model # Unprinted Vinyl Lining Therapeutic Pool, 18’W x 30’L x 4.2’D, 16,877 gallons in Room 1H104L 5. Contractor Responsibilities Vendor is responsible for any equipment damage, replacement parts and repair during service visit. Vendor and government shall agree upon and changes to schedule dates. Vendor shall respond to all emergency within 4 hours of being notify. Vendor shall be notified of any changes to equipment Chlorine/ PH levels remain within acceptable range according to CPT Certification. Vendor shall provide Weekly test and status reports to the CORs. Vendor shall provide test strips to comply with all internal testing results provided by the government 6. Government Responsibilities: Government is responsible for Maintenance on all pumps, heaters and valves. Government shall ensure that all Equipment is working properly. Government shall notify vendor in a timely manner for all Emergencies. Government shall perform a daily internal test to verify Chlorine/ PH levels remain within acceptable range 7. Maintenance includes the following: a. Vendor shall clean scum line and handrails on swimming pool weekly. b. Vendor shall clean all ceramic tile floors and 6-foot-high for walls in the entire pool area and clean grates in overflow area. Floors are to scrub using appropriate floor cleaning equipment such as to remove all residue /dirt. (Clean tub, rail, and clean all handrails, steps and tile on the pool). This service is to be performed weekly Cleaning must meet approval of the SCIU Department Manager. 8. Emergency calls that include accident in pools A. Conditions relating to Emergencies (2 calls per year under contract) 1. User/patient accident while using pool to include the presence of feces or vomit. 2. Drastic loss of water or injection equipment failure or malfunction.

Division 03 -	Concrete, Concrete Forming and Accessories, Concrete Reinforcing, Concrete Finishing.
Division 09 -	Finishes, Special Coatings, Cementitious Coatings.
Division 13 -	Special Construction, Swimming Pools, Recirculating Gutter Systems, Swimming Pool Accessories, Swimming Pool Cleaning Equipment.
Division 22 -	Plumbing, Pool and Fountain Plumbing Systems, Swimming Pool Plumbing Systems.
Division 26 -	Electrical, Special Purpose Lighting, Underwater Lighting.
Division 31 -	Earthwork, Site Clearing, Earth Moving, Grading, Excavation and Fill.