Southern Terrace Vegetative Debris and Sediment Removal

Bids must be submitted in accordance with the attached specifications and must include an itemized schedule of quantity, unit price and total. Bids must be sealed and clearly marked on the outside of the envelope. Bids on contracts for construction or repair work in the formal bidding range must be accompanied by a bid bond or deposit in the amount of not less than percent of the bid. Bid bonds shall be enclosed in a separate envelope and attached to the outside of the sealed bid package. This security is held by the City of Havelock to guarantee that the successful bidder will execute the contract and provide performance and payment bonds if required. If a bidder backs out of his or her bid or refuses to enter into a contract, the City of Havelock may retain the bid deposit or seek payment under the bid bond. Bids will be considered incomplete if not accompanied by a bid bond or deposit. The bids are good for 75 days after opening. The winning bidder will be issued a Notice to Proceed (NTP) along with a Purchase Order. The performance period is 120 calendar days from the NTP. Bidders are cautioned not to submit bids until the proposed requirements and specifications have been carefully examined. It will be considered that bidders will have satisfied themselves as to the accuracy of the specifications. No proposal will be considered unless prices are submitted for all items requested in any section. The City reserves the right to change the amount of quantities. All bids submitted should be to the desired specifications. Any exceptions to the specifications will be evaluated based on the best interest of the City. Any deviation from specifications indicated herein must be clearly pointed out; otherwise, it will be considered that items offered are in strict compliance with these specifications, and bidder will be held responsible therefore. Deviations shall be explained in detail. The bidder shall not construe this paragraph as inviting deviation or implying that any deviation will be acceptable. The names of certain brands or makes denote quality standard in the article desired, but do not restrict bidders to the specific brand, make or manufacturer named. They are meant to convey to prospective bidders the general style, type, character and quality of the article desired. The successful bidder on all construction contracts will be required to conduct the operation in accordance with all Federal, State, and Municipal health and safety rules, regulations and laws applicable to the operation. The successful bidder may be asked to provide the City with a copy of the company's safety plan prior to commencing work. For all projects over $30,000, a general contractor's license must be furnished to the City if applicable. Certificate to Transact Business in North Carolina: As a condition of contract award, each out-of-State Vendor that is a corporation, limited-liability company or limited-liability partnership shall have received, and shall maintain throughout the term of The Contract, a Certificate of Authority to Transact Business in North Carolina from the North Carolina Secretary of State, as required by North Carolina law. A contract requiring only an isolated transaction completed within a period of six months, and not in the course of a number of repeated transactions of like nature, shall not be considered as transacting business in North Carolina and shall not require a Certificate of Authority to Transact Business. The City will not sell bid packages. Click on: "Bid on a Contract"; "Current Bids". The Bidder's List is maintained by Vendor Registry. Registration for the Bidder's List is made online at website Click on: "Bid on a Contract"; "Vendor login/Registration" N.C.G.S. (North Carolina General Statutes), specifically 160A-20.1(b), prohibit the City from entering into contracts with contractors and subcontractors who have not complied with the requirement of Article 2 or Chapter 64. The Contractor shall submit the E-Verify Affidavit, located in the Bid Proposal section, with their bid. Bids that do not include this Affidavit will be considered non-responsive. N.C.G.S 147-86.42-84 requires that contractors with a North Carolina Local Government must not utilize any subcontractor found on the State Treasurer's Iran Divestment list or Companies Boycotting Israel list. The referenced lists can be found on the State Treasurer's website and will be updated every 180 days. The City of Havelock reserves the right to reject any or all proposals and to purchase items from the state contract in the efforts to award the contract to the bidder it deems to be for the best interest of the City. MODIFICATION AND WITHDRAWAL OF BIDS. Bids may be modified or withdrawn by an appropriate document duly executed (in the manner that a Bid must be executed) and delivered to the place where Bids are to be submitted at any time prior to the opening of Bids. A request to withdraw a bid may be made to the Owner within 72 hours after Bids are opened in accordance with NCGS 143-129.1 Requests to withdraw a Bid will be subject to the requirements of NCGS 143-129.1 and in the sole discretion of the City of Havelock Finance Officer. This institution is an equal opportunity provider, and employer. For questions in regards to the bid specifications, the City requires and only responds to questions submitted in writing and sent via email to: Bids@havelocknc.us. In an effort to improve drainage within the Southern Terrace area, scheduled system maintenance is required. Maintenance must include regrading, digging, dredging, excavating, mowing and grubbing of obstructions, removal of vegetative growth, sedimentation and debris including, but not limited to: removal of grass, brush, shrubs, dirt, trees, loose debris and other encumbrances. Ground level should be established at the invert level of all existing drainage pipes. All work will be performed within the existing right-of-way or drainage easements. Dirt and debris shall be removed from all City owned drainage pipes and culverts. Dirt and debris will not be removed from residential pipes and culverts. Maximum care shall be taken while excavating to avoid any damages to natural flows, erosion of disturbed areas and off-site sedimentation is to be absolutely minimized. Funding for this project is a grant from the State of North Carolina.

Division 31 -	Earthwork, Erosion and Sedimentation Controls.
Division 32 -	Exterior Improvements, Operation and Maintenance of Exterior Improvements.
Division 33 -	Utilities, Instrumentation and Control for Utilities, Water Utilities, Water Utility Distribution Piping, Water Utility Distribution Equipment, Disinfecting of Water Utility Distribution, Water Utility Storage Tanks, Storm Drainage Utilities, Ponds and Reservoirs.
Division 34 -	Transportation, Operation and Maintenance of Transportation.
Division 35 -	Waterway and Marine Construction, Shoreline Protection, Waterway Construction and Equipment.