Glass Replacement Services Auto Building

The intent of this bid is to establish a standard price schedule for the replacement of glass due to vandalism, misuse or other causes of breakage in all City owned buildings and/or vehicles. The successful bidder will be given all work that he can accomplish within a reasonable time after notification of the breakage. Temporary installations, at the vendor's expense, may be allowed if material is temporarily unavailable. It is understood that the successful bidder must be available on a 24 hour basis for all emergency installations. Broken windows that compromise the security of the building such as exterior windows or ground floor must be replaced or secured the same day as reported. Contract Form: Contract will be executed in the form of purchase orders. Bid specifications and bidder's proposal will be considered part of the contract. Period - from date of award through June 30, 2024, and may be extended one (1) year at a time, by mutual agreement for up to two (2) additional years . If the City determines that a vendor to whom a purchase order has been issued has not provided adequate service, it may cancel the remainder of the vendor's contract, and either award to another bidder or invite new bids. Price Adjustments: Contract prices shall be subject to increase or decrease during the contract period in accordance with changes which may originate with the manufacturer of the product. Requests for review must be properly documented. Contract prices shall be net, and shall remain firm for the first six (6) month interval, the successful bidder may file for a price revision, and if approved, it will be firm for the next six (6) month period. In order to facilitate the issuance of notification of revision by the Purchasing Department, requests for price revision must be submitted to that Department. Authorization, Billing, Payment: All work must be authorized by the Purchasing Agent in the form of a purchase order. Any work initiated without proper authorization (P.O.#) will be done at the vendor's expense. Purchase orders will be issued by the Purchasing Agent in dollar amounts only. It will be the successful bidder's responsibility to monitor the work done to date on a weekly basis and notify the appropriate department when the purchase order approaches expiration so that provision may be made to issue another order. BID BONDS: if applicable, shall be in the amount of 5% of the total bid made out in favor of the City of Danbury and issued by a Surety company acceptable to the City of Danbury, and must accompany each bid. A certified check in the same amount may be submitted in lieu of the bid bond. Bids submitted without Certified Check or Bid Bond will not be accepted. The City of Danbury will not be held liable for the accrual of interest on any check held by the City in conjunction with this bid. All checks or bid bonds will be refunded to the unsuccessful bidders after award of the bid. The deposit check or Bid Bond of the successful bidder will be held in escrow until such time as the City determines that the bidder has or will meet their obligations as stated by the bid. If the bidder fails or refuses within a reasonable time after due notice that the contract has been awarded, to execute the same, an amount representing a loss to the City by reason of such failure shall be retained and paid into the City treasury. The intent of this bid is to establish a standard price schedule for the replacement of glass due to vandalism, misuse or other causes of breakage in all City owned buildings and/or vehicles. The successful bidder will be given all work that he can accomplish within a reasonable time after notification of the breakage. Temporary installations, at the vendor's expense, may be allowed if material is temporarily unavailable. It is understood that the successful bidder must be available on a 24 hour basis for all emergency installations. Broken windows that compromise the security of the building such as exterior windows or ground floor must be replaced or secured the same day as reported. Contract Form: Contract will be executed in the form of purchase orders. Bid specifications and bidder's proposal will be considered part of the contract. Period - from date of award through June 30, 2024, and may be extended one (1) year at a time, by mutual agreement for up to two (2) additional years . If the City determines that a vendor to whom a purchase order has been issued has not provided adequate service, it may cancel the remainder of the vendor's contract, and either award to another bidder or invite new bids. Price Adjustments: Contract prices shall be subject to increase or decrease during the contract period in accordance with changes which may originate with the manufacturer of the product. Requests for review must be properly documented. Contract prices shall be net, and shall remain firm for the first six (6) month interval, the successful bidder may file for a price revision, and if approved, it will be firm for the next six (6) month period. In order to facilitate the issuance of notification of revision by the Purchasing Department, requests for price revision must be submitted to that Department. Authorization, Billing, Payment: All work must be authorized by the Purchasing Agent in the form of a purchase order. Any work initiated without proper authorization (P.O.#) will be done at the vendor's expense. Purchase orders will be issued by the Purchasing Agent in dollar amounts only. It will be the successful bidder's responsibility to monitor the work done to date on a weekly basis and notify the appropriate department when the purchase order approaches expiration so that provision may be made to issue another order. BID BONDS: if applicable, shall be in the amount of 5% of the total bid made out in favor of the City of Danbury and issued by a Surety company acceptable to the City of Danbury, and must accompany each bid. A certified check in the same amount may be submitted in lieu of the bid bond. Bids submitted without Certified Check or Bid Bond will not be accepted. The City of Danbury will not be held liable for the accrual of interest on any check held by the City in conjunction with this bid. All checks or bid bonds will be refunded to the unsuccessful bidders after award of the bid. The deposit check or Bid Bond of the successful bidder will be held in escrow until such time as the City determines that the bidder has or will meet their obligations as stated by the bid. If the bidder fails or refuses within a reasonable time after due notice that the contract has been awarded, to execute the same, an amount representing a loss to the City by reason of such failure shall be retained and paid into the City treasury. The City of Danbury is an equal opportunity and affirmative action purchaser, and bids from all vendors, including those from enterprises owned by minorities and women, are encouraged. The City of Danbury reserves the right to accept or reject any or all Bids, and unless specified otherwise, to award the contract within thirty working days to the Bidder deemed to be for the best interest of the City of Danbury. QUESTIONS: Request for interpretation of any portion of the bid may be made by telephone to the Purchasing Agent at 203-797-4571. All replies will be given verbally and a copy of any such inquiry and advice (if deemed vital to the bid by the Purchasing Agent) will be made available to each prospective bidder in the form of an addendum. Bidder should check the City's website for addendums/updates 48 hours prior to the bid opening.

Division 08 -

Openings, Doors and Frames, Windows.