Mill and Resurface Various Roads

All qualified proposals / bids will be evaluated and award made to firm(s) whose proposal / bid is deemed to be in the best interest of the City of Wilson, all factors considered. The City of Wilson reserves the unqualified right to reject any and all offers if determined in its best interest. BID BOND REQUIRED with submission - Bid bond shall be enclosed in a separate sealed envelope with "Bid Bond" printed on the envelope. CONTRACT TIME & LIQUIDATED DAMAGE The date of availability for this contract is upon notification by the Public Works Director on or about April 1, 2023. The contractor may begin work prior to this date upon approval from the Engineer or his duly authorized representative. If such approval is given, and the Contractor begins work prior to the date of availability, the City of Wilson will assume no responsibility for any delays caused prior to the date of availability by any reason whatsoever, and such delays, if any, will not constitute a valid reason for extending the completion date. No work will be permitted under this contract until all required insurance certifications have been satisfied. The completion date of this contract is November 30, 2023. Liquidated damages for this contract are Five Hundred Dollars ($500.00) per calendar day. MOBILIZATION Mobilization should not exceed 5% of the total bid. Pay Item Pay Unit Mobilization Lump Sum WORK RESTRICTIONS - HOLIDAYS AND HOLIDAY WEEKENDS The Contractor shall not narrow or close a lane of traffic on any of the above mentioned roads, detain and/or alter the traffic flow on or during holiday weekends, special events, or any other time when traffic is unusually heavy, including the following schedules: 1. For unexpected occurrences that create unusually high traffic volumes, as directed by the Engineer. PROSECUTION OF WORK The Contractor will be required to prosecute the work in a continuous and uninterrupted manner from the time he begins the work until completion and final acceptance of the project. The Contractor will not be permitted to suspend his operation except of reasons beyond his control or except where the Engineer has authorized a suspension of the Contractor's operation in writing. In the event that the Contractor's operations are suspended in violation of the above provisions, the sum of Five Hundred Dollars ($500.00) will be charged the Contractor for each and every calendar day that such suspension takes place. The said amount is hereby agreed upon as liquidated damages due to extra engineering and maintenance costs and due to increased public hazard resulting from a suspension of work. Liquidated damages chargeable due to suspension of the work will be additional to any liquidated damages that may become chargeable due to complete the work on time. RETAINAGE For the term of the initial agreement and any contract extension the contractor agrees to invoice the contracting agency (City of Wilson) in the amount of ten (10) percent less than the agreed amount of the contract. This amount will not be deducted for extra work in the contract and will be refunded without interest, pending the project site review, by the City of Wilson or six (6) months after completion of work. In case of default this amount will be used to obtain these services from another source. PRECONSTRUCTION CONFERENCE Immediately after receipt of notice of award, the Public Works Director and the Contractor will establish a mutually agreeable date on which the preconstruction conference will be held. The Contractor's superintendent and other individuals representing the Contractor who are knowledgeable of the Contractor's proposed progress schedule or who will be in charge of major items of work shall attend the preconstruction conference. NOTIFICATION OF OPERATIONS The Contractor shall notify the Engineer 48 hours in advance of beginning work on this project. The Contractor shall give the Engineer sufficient notice of all operations for any sampling, inspection or acceptance testing required. SAFETY VESTS All Contractors' personnel, all subcontractors and their personnel, and any material suppliers and their personnel must wear an OSHA approved reflective vest or outer garment at all times while on the project. TRAFFIC CONTROL AND WORK ZONE SAFETY The Contractor shall maintain traffic during construction and provide, install, and maintain all traffic control devices in accordance with these project guidelines, North Carolina Department of Transportation Standard Specifications for Roads and Structures and the current edition of the Manual of Uniform Traffic Control Devices (MUTCD). The Contractor shall utilize complete and proper traffic controls and traffic control devices during all operations. All traffic control and traffic control devices required for any operation shall be functional and in place prior to the commencement of that operation. Signs for temporary operations shall be removed during periods of inactivity. The Contractor is required to leave the project in a manner that will be safe to the traveling public and will not impede motorists. Failure to comply with any of the requirements for safety and traffic control of this contract shall result in suspension of work. No direct payment will be made for traffic control items. WORK ZONE SIGNING Install and maintain signing in accordance with Sections 1100 & 1200 of the North Carolina Department of Transportation January 2018 Standard Specifications for Roads and Structures, the North Carolina Department of Transportation January 2018 Highway Design Branch Roadway Standard Drawings and the following provisions: Furnish, install, maintain, and remove work zone signs and any required lane closure signing. Install any required lane closure signing needed during the life of the project (see North Carolina Department of Transportation January 2018 Highway Design Branch Roadway Standard Drawings Nos. 1101.02, 1101.11 and 1110.02). No direct payment will be made for work zone signing. All work zone signs may be portable. POSTED WEIGHT LIMITS The Contractor's attention is directed to the fact that many primary and secondary roads and bridges are posted with weight limits less than the legal limit. The contractor will not be allowed to exceed the posted weight limits in transporting materials or equipment to the project. The Contractor should make a thorough examination of all maps and haul routes on this project. DRIVEWAYS AND PRIVATE PROPERTY The Contractor shall maintain access to driveways for all residents and property owners throughout the life of the project. The Contractor shall not perform work for private citizens or agencies in conjunction with this project or within the project limits of this contract. UTILITY CONFLICTS Special care shall be used in working around or near existing utilities, protecting them when necessary to provide uninterrupted service. In the event that any utility service is interrupted, the Contractor shall notify the owner of the utility immediately and shall cooperate in the restoration of service in the shortest time possible. The Contractor shall adhere to all applicable regulations and follow accepted safety procedures when working in the vicinity of utilities in order to insure the safety of construction personnel and the public. MISCELLANEOUS All work items necessary to complete the work other than listed on the "Bid Form" will be considered incidental in nature and no further compensation will be made. Any work performed in an unsatisfactory manner could be basis for non payment. Any damage caused by the Contractor shall be repaired or replaced by the Contractor to the satisfaction of the Engineer at no cost to the City of Wilson. All work performed by the Contractor shall be in accordance with the Standard Specifications and workmanship/appearance done to the satisfaction of the Engineer.

Division 32 -	Exterior Improvements, Operation and Maintenance of Exterior Improvements.
Division 34 -	Transportation, Operation and Maintenance of Transportation.