FY22-23 Annual Paving Project

Bids must be submitted electronically online through the City's e-Procurement Portal, ProcureNow and must be filled out completely. The Bid must state the amounts for which the Bidder proposes to supply all labor, materials, equipment, tools, transportation and services and perform all Work required by the Contract Documents. Bids shall not contain any conditions, limitations or provisions of the Work to be done. Alternative Bids will not be considered unless requested. No oral, telegraphic or telephonic Bids or Modifications shall be considered. FAILURE TO PROVIDE THE INFORMATION REQUESTED IN THE ATTACHED BID FORM MAY RESULT IN REJECTION OF A BID AT THE DISCRETION OF THE CITY. The Contract Documents are identified in the Bid Documents. Capitalized terms are defined in the Bid Documents. All Bidders are cautioned that the successful Bidder incurs duties and obligations under all of the Contract Documents and that they should review all of the Contract Documents and should not merely examine the Drawings and Specifications in making their Bid. The City is not responsible for Bidder's technical difficulties with submitting requests for clarification via email. The person submitting such request will be responsible for ensuring that the email was delivered and received by the City. Verbal requests for clarifications will not be considered. The last day to submit requests for clarification is 3:00 pm, Tuesday, May 31, 2022. Should the City find that the point in question is not clearly and fully set forth in the Contract Documents; the City may issue a written Addendum, which will be sent to all Bidders of record following the project. The City will not be responsible for any other explanation or interpretation of the Contract Documents, or for any oral instructions. The Bidder to whom the award is made shall execute the Contract and furnish both the Performance Bond and the Labor and Material Payment Bond along with the Certificate of Insurance required by the Contract Documents and shall deliver the same to the City Project Manager within ten (10) days after the City has mailed the Notice of Award to said Bidder that the Contract has been awarded to the Bidder. Failure or refusal of the successful Bidder to execute the Contract and return the same to the City within said ten (10) days shall result in the forfeiture of the Bidder's cash deposit, check, or Bidder's bond to the City as liquidated damages. No Bid shall be considered binding upon the City until the execution of the Contract by the City. The City utilizes DocuSign, an electronic signature software program, to obtain signatures from City vendors on all public works contracts. The contract review and signature process is now completely electronic. Please provide the name and email of the person within your organization who is authorized to sign contracts on the bid form. The authorized signer will receive an email when the contract is ready for signature. The contract will not be sent back to the vendor in hardcopy form, it will be sent via email electronically. This is a completely paperless process. Please ensure that the email provided to the City in the bid form is valid and that the person will be available to sign the contract during the contract execution process. The review and redlining process will occur electronically via email before the contract is routed for signature via DocuSign. No additional redlines can be made once the document is routed for signature in DocuSign. Once the contract has been finalized by all parties, signers will receive an email from DocuSign notifying them they need to sign. DocuSign is available online and can also be accessed from smart phones or tablets. Each Bid must be accompanied by a certified or cashier's check made payable to the City of Santa Monica, or a Bidder's bond (using the form provided in the Bid Form) for an amount equal to at least ten percent (10%) of the amount bid as a guarantee that the Bidder will enter into a contract with the City. Bid bonds (or cashier's checks) must be scanned and uploaded into ProcureNow. Within ten (10) Days after the issuance of the Notice of Award and prior to commencing Work on the Project, Contractor shall file with City good and sufficient Labor & Material Payment and Performance Bonds each in the amount of 100% of the Contract Sum. The bonds shall be signed by both Contractor and Surety and properly notarized on the City's provided forms or such other forms as required by City. Should any bond required hereunder or any surety on such bond become or be determined by City to be insufficient, it shall be replaced within ten (10) Days by a bond that fully complies with the requirements of Article 11.2 (Bond Requirements) of the City's General Conditions. No further payments to Contractor for Work performed shall be made or due until Contractor has fully complied with all the requirements. Surety companies used by Contractor for Labor & Material Payment and Performance Bonds shall be, on the date the Contract is signed by Owner, listed in the latest published United States Treasury Department list of "Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies (Treasury List)." Surety companies used by Contractor shall be, on the date the Contract is signed by City and at all times while the bonds are in effect, either California Admitted Sureties or listed in the latest published United States Treasury Department list of Companies Holding Certificates of Authority as Acceptable Sureties on Federal Bonds and as Acceptable Reinsuring Companies and either have a current A.M. Best A VIII rating or be an admitted surety that meets the requirements of the California Code of Civil Procedure, Section 995.660. MANDATORY PRE-BID JOB WALK: Not Required PROJECT ESTIMATE: $5,750,000 CONTRACT DAYS: 240 Calendar days LIQUIDATED DAMAGES: $1,250.00 This Project constitutes a "public works" project within the meaning of California Labor Code section 1720 and is subject to the prevailing wage laws. Bidder should familiarize itself with the prevailing wage provisions in Article 13 (Statutory Requirements) of the City's General Conditions. The City reserves the right to reject any and all Bids. Bidders will not be released on account of errors except that the City reserves the right to waive any minor irregularity or informality in any Bid. The Contractor and Subcontractors shall be licensed in accordance with the provisions of Chapter 9, Division 3, of the Business and Professions Code of the State of California and submit the number and classification of said licenses with the Bid Documents. Bids may be rejected if they show any alteration in form, additions not called for, conditions or alternative Bids, incomplete Bids or irregularities. The City reserves the right to reject any and all Bids. Multiple Locations Are Available In This Project.

Division 09 -

Finishes, Flooring.