Janitorial Services for CDSA Smithfield Office

For internal State agency processing, including tabulation of bids, provide your company's eVP (Electronic Vendor Portal) Number. Pursuant to G.S. 132-1.10(b) this identification number shall not be released to the public. This page will be removed and shredded, or otherwise kept confidential, before the procurement file is made available for public inspection. For your bid to be considered, your company (you) must be a North Carolina registered vendor in good standing. You must enter the vendor number assigned through eVP (Electronic Vendor Portal). If you do not have a vendor number, register at website. Electronic responses ONLY will be accepted for this solicitation. It is the intent of this Invitation for Bids (IFB) to establish an Agency Specific Term Contract with a vendor for Janitorial Services per the stated quote specifications described herein for Department of Health and Human Services, Division of Public Health, Children's Developmental Services Agency (CDSA) - Smithfield Office. This contract consists of an all-inclusive janitorial services three (3) days per week, including all necessary labor, supervision, materials, supplies, equipment, consumables and any other applicable services needed to keep the facility clean and properly supplied. The State shall only be responsible for the services requested and received. Bids shall be submitted in accordance with the terms and conditions of this IFB and any addenda issued hereto. The intent of this solicitation is to award an Agency Specific Term Contract. Brightleaf Blvd, Building C, Smithfield, NC 27577. All attendees shall sign in upon arrival. LATE ARRIVALS WILL NOT BE ALLOWED TO SIGN IN, NOR SHALL THEIR BID BE CONSIDERED. Late arrivals may be excluded from the meeting room until all on-time attendees have completed sign-in and the sign-in sheet secured. Once the sign-in process is complete, all other persons wishing to attend may do so to the extent that space and circumstances allow. On-time attendance will be strictly enforced. The purpose of this visit is for all prospective Vendors to apprise themselves with the conditions and requirements which will affect the performance of the work called for by this Invitation for Bids. Vendors shall stay for the duration of the site visit. No allowances will be made for unreported conditions that a prudent Vendor would recognize as affecting the work called for or implied by this bid. Failure to comply with this requirement will result in rejection of your bid. Vendors are cautioned that any information released to attendees during the site visit, other than that involving the physical aspects of the facility referenced above, and which conflicts with, supersedes, or adds to requirements in this Invitation for Bid, must be confirmed by written addendum before it can be considered to be a part of this bid. Attendees may take photographs and measurements. . In order to confirm your attendance at scheduled site visit, contact Renee Hartmann: 252-316-4812 or by email Renee.Hartmann@dhhs.nc.gov. North Carolina G.S. 143-52 provides a general list of criteria the State shall use to award contracts, as supplemented by the additional criteria herein. The Goods or Services being procured shall dictate the application and order of criteria; however, all award decisions shall be in the State's best interest. EVALUATION CRITERIA BEST VALUE: The award decision is made based on multiple factors, including: Price, General Reputation and performance capabilities of bidder, Conformity with the intent of specifications, and Years of experience. The intent of "Best Value" procurement is to enable Vendors to offer and the Agency to select the most appropriate solution to meet the business objectives defined in the solicitation and to keep all parties focused on the desired outcome of the service procurement. A ranking method of source selection will be utilized in this procurement using evaluation criteria listed in order of importance in the Evaluation Criteria section below to allow the State to award this IFB to the Vendor(s) providing the Best Value and recognizing that Best Value may result in award other than the lowest price or highest technically qualified offer. By using this method, the overall ranking may be adjusted up or down when considered with, or traded-off against, other non-price factors. The following Janitorial Services are requested by Division of Public Health, Children's Developmental Services Agency, Smithfield Office, for period covering approximately for the building occupied at 1329 N. Brightleaf Blvd., Bldg. C, Smithfield, NC 27577. (Square Footage: Floor 3,400, carpet 3,100 estimate). Performance of the work and/or delivery of services shall be conducted and completed at least in accordance with the Contract requirements and recognized and customarily accepted industry practices. Performance shall be considered complete when the Services or Goods are approved as acceptable by the Contract Administrator. Acceptance of Vendor's work product shall be based on the following criteria: The State shall have the obligation to notify Vendor, in writing ten (10) calendar days following completion of such work or delivery of a service described in the Contract that it is not acceptable. The notice shall specify in reasonable detail the reason(s) it is unacceptable. Acceptance by the State shall not be unreasonably withheld; but may be conditioned or delayed as required for reasonable review, evaluation, installation, or testing, as applicable to the work or deliverable. Final acceptance is expressly conditioned upon completion of all applicable assessment procedures. Should the work or deliverables fail to meet any specifications, acceptance criteria or otherwise fail to conform to the Contract, the State may exercise any and all rights hereunder, including, for Goods deliverables, such rights provided by the Uniform Commercial Code, as adopted in North Carolina.

Division 01 -	General Requirements, Cleaning and Waste Management.
Division 03 -	Concrete, Concrete Forming and Accessories, Cast-in-Place Concrete.
Division 04 -	Masonry, Unit Masonry.
Division 06 -	Wood, Plastics, and Composites, Rough Carpentry, Finish Carpentry, Millwork.
Division 07 -	Thermal and Moisture Protection, Dampproofing and Waterproofing, Thermal Protection, Weather Barriers.
Division 08 -	Openings, Doors and Frames, Entrances, Windows.
Division 09 -	Finishes, Plaster and Gypsum Board, Acoustical Ceilings, Flooring, Carpeting, Acoustic Treatment, Painting.
Division 12 -	Furnishings.
Division 21 -	Fire Suppression, Water-Based Fire-Suppression Systems, Fire-Extinguishing Systems.
Division 22 -	Plumbing, Instrumentation and Control for Plumbing, Plumbing Piping, Plumbing Equipment, Plumbing Fixtures, Drinking Fountains and Water Coolers.
Division 23 -	Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, Central HVAC Equipment.
Division 26 -	Electrical, Power Distribution Units, Lighting, Interior Lighting, Emergency Lighting, Exit Signs, Exterior Lighting.
Division 27 -	Communications, Structured Cabling, Data Communications, Voice Communications.
Division 28 -	Electronic Safety and Security.
Division 31 -	Earthwork, Clearing and Grubbing, Grading, Soil Treatment.
Division 32 -	Exterior Improvements, Flexible Paving, Asphalt Paving, Rigid Paving, Concrete Paving, Curbs, Gutters, Sidewalks, and Driveways, Paving Specialties, Parking Bumpers, Pavement Markings, Fences and Gates, Irrigation, Planting.
Division 33 -	Utilities.