Maintenance Contract for Solid Waste Facility Overhead Door and Gates

The Scope of Services shall, at a minimum, include the following: A. Contractor shall repair overhead doors and electronic gates as requested by City of Casper Solid Waste Facility personnel. B. Contractor shall conduct routine repairs during normal land fill operating hours. C. Contractor shall perform Monthly Preventative Maintenance on the following doors and gates: 1. Overhead doors - 68. A complete list with details/locations available upon request. 2. Power Gates - 9. A complete list with details/location available upon request. D. The Monthly Preventative Maintenance shall include inspections of each gate and overhead door, including mechanical and structural elements, controls, settings, and safety devices. Following each monthly maintenance visit, a report shall be provided by the Contractor for each door and gate with dated notes, photos, work completed and any recommended repairs. E. Contractor shall use qualified technicians with appropriate certifications, where required, to perform the work under this contract. F. Contractor shall supply all labor, cleaning solvents, lubricants, tools, parts and equipment necessary to perform the work. All work shall be performed in accordance with Manufacturer's recommendations. SPECIFICATIONS Contractor shall repair overhead doors and gates on an "as-needed" basis. Contractor shall provide a cost for all services and repairs as requested. Contractor will be required to furnish and install all new parts, materials, lubricants, etc., which meet or exceed the original equipment manufacturer's specifications. Any use of parts other than those manufactured by the original equipment manufacturer shall be approved by the City of Casper prior to utilization. Contractor must maintain a reasonable supply of available parts and maintain a reasonable supply system for acquisition of additional parts either immediately or with minimal delay. REPAIRS A. Upon arrival, the contractor shall evaluate the specific materials and labor required to complete the requested repairs. 1. Develop an estimate of the expected cost. 2. Develop alternatives, with costs, in case of repair versus replacements. B. Advise Solid Waste staff of the work to be performed and the estimated cost of repairs and obtain approval for additional work when the repair work is expected to exceed the original estimate. C. Advise Solid Waste staff if any additional work is required and when a technician will return to perform said work. D. Prepare a service call report detailing the work performed and provide a copy of the report. The report shall include: 1. Date and time of arrival. 2. Time of departure. 3. Brief summary of the request. 4. Detailed summary of the work performed. 5. Summary of any additional work required or recommended.

Division 01 -	General Requirements.
Division 10 -	Specialties.
Division 11 -	Equipment.