(Air) Duct Cleaning Services, Southeast Louisiana Veterans Health Care System (SLVHCS), Replacement Facility

Contract Award Date: Sep 01, 2022 Contract Award Number: 36C25622P1433 Task/Delivery Order Number: Contractor Awarded Unique Entity ID: EKK6JVD5ADS5 Contractor Awarded Name: SEVEN SEAS CONSTRUCTION LLC Contractor Awarded Address: Harvey, LA 70058-7489 USA Base and All Options Value (Total Contract Value): $1749999.96 This is a combined synopsis/solicitation for commercial items, prepared in accordance with the format in Federal Acquisition Regulation (FAR 12.6) as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested and a written solicitation will not be issued. Solicitation number 36C25622Q1090 is issued as a Request for Quote (RFQ). This solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2022-05. The Southeast Louisiana Veterans Health Care System (SLVHCS) located at 2400 Canal Street, New Orleans, LA 70119 is seeking a contractor that can provide the following services: Air Duct Cleaning Services. Specifically, a contractor is needed to complete cleaning (post construction) of all existing sheet metal and flex duct work including all ancillary equipment (grills, registers, screens, etc.) for air ducts located throughout the facility. The facility is approximately 1.6M square feet. The facility consists of eleven (11) buildings which house patient care areas, laboratories, and office spaces. Personnel performing services must be specifically qualified and trained to work on Commercial Duct and Ventilation Systems. History/Background: Air Duct Cleaning Services are recurring services that are needed approximately every five (5) years. The same air ducts that require cleaning for this procurement where last cleaned in 2017-2018 under contract VA25617P2192. Information regarding the previous contract can be found utilizing the Federal Procurement Data System (FPDS) www.fpds.gov. Currently there is no active contract in place with an incumbent contractor for these services. A site visit will not be offered for this procurement. Locations and site areas of the air ducts that require cleaning are annotated in the drawings/schematics that accompany this solicitation. In total fifteen (15) drawings/schematics accompany this solicitation which are described below. The Performance Work Statement contained within this solicitation is a non-negotiable document. Offers/quotes shall not include edits, revisions, additions, deletions, alterations, or track change comments to the Performance Work Statement. Inquiries regarding information that is contained Page 3 of 67 within the Performance Work Statement can be addressed via the submission of contractor questions about this solicitation. The applicable NAICS code for this procurement is 561790 - Duct Cleaning Services. The associated size standard is $8 million. This solicitation is set aside 100 % for Service-Disabled Veteran Owned Small Businesses (100% SDVOSB set aside). When preparing offers in response to this solicitation offerors shall refer to FAR 52.212-1 (Instructions to Offerors - Commercial Items), FAR 52.212-2 (Evaluation-Commercial Items) and Addendum to FAR 52.212-1. These sections contain specific instructions, guidance, format, and exact requirements for what constitutes a complete and responsive offer/quote. Air Duct Cleaning Services to include Project Management, Site Inspection, & Quality Control IAW Performance Work Statement (PWS) requirements for locations indicated. Contract Period: Base POP Begin: 09-01-2022 POP End: 08-31-2023 PRINCIPAL NAICS CODE: 561790 - Other Services to Buildings and Dwellings PRODUCT/SERVICE CODE: J041 - Maintenance, Repair, and Rebuilding of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment 1.0 Summary and Scope 1.1. SLVHCS is seeking a Duct Cleaning Service Provider for complete cleaning (post construction) of all existing sheet metal and flex duct work including all ancillary equipment (grills, registers, screens, etc.). Services will be rendered at the new medical center is located at 2400 Canal Street, New Orleans, LA 70119. The facility is approximately 1.6M square feet. The facility consists of eleven (11) buildings which house patient care areas, laboratories, and office spaces. 1.2. The contractor shall maintain work schedules as outlined by this performance work statement. The schedules shall take into consideration that the staff can effectively perform their services without adversely impacting patient care and the safe operation of the medical center. The Contractor shall deliver standard services between the hours of 1600 - 0400 Monday through Friday; or as otherwise agreed upon due to safety concerns. 1.3. No work shall be performed on Government holidays. Below is a list of approved observances. The dates provided are for 2022. Subsequent annual list of holidays and observances will be provided in advance of option year renewal. Offer Submission Guidance: Offers/quotes shall be submitted via e-mail only to C. Robert Oravetz, Contract Specialist, christopher.oravetz@va.gov. Offers shall be submitted on or before the close date/time as specified in this solicitation. Offers are due no later than Thursday, July 14th, 2022, by 1300 hours (1:00 p.m.) Eastern Time. Any contractor submissions or requests for information received after the closing date and time of this solicitation (for any reason) are late. It is very unlikely that the solicitation close date will be extended so offerors are encouraged to respond on or before the final response date of Thursday, July 14th, 2022, with their best offer/quote. It is recommended that offers be sent utilizing e-mail messages with manageable and allowable file sizes to ensure an effective transmission. Separate or multiple e-mails are allowed just as long as the offeror indicates which/how many e-mails constitute a complete offer. (i.e. E-mail message 1 of 2, E-mail message 2 of 2 etc.). Offers shall not be sent as zip files and shall be rejected if received in this format. (Zip files are automatically blocked by the VA's email security system thereby preventing such files from being opened, read, and accessed by the contracting administrator). The government will acknowledge receipt of offers (by e-mail) if received prior to the close date and time of the solicitation. The government's acknowledgement that an offer/quote has been received shall not constitute the acceptability or unacceptability of the offer/quote that has been submitted by the contractor. Solicitation Questions: Questions about this solicitation shall be accepted up until Thursday, July 7th, 2022, by 1300 hours (1:00 p.m.) Eastern Time. Questions (to include requests for additional information/clarification) shall be submitted using attachment Solicitation Questions Request Form that is attached to this solicitation. Questions shall be submitted via e-mail only to C. Robert Oravetz, Contract Specialist, christopher.oravetz@va.gov. No additional questions or requests for information/clarification shall be accepted after Thursday, July 7th, 2022, by 1300 hours (1:00 p.m.) Eastern Time. All questions/answers will be posted via an amendment to this solicitation. It is the responsibility of the contractor to monitor the Contract Opportunities website https://sam.gov/content/opportunities for any and all amendments to this solicitation (which includes the contract award notice when posted). INSTRUCTIONS FOR OFFER PREPARATION AND SUBMISSION PART I -OVERVIEW AND GENERAL GUIDANCE Offerors/quotes shall submit their offer in three (3) volumes as detailed in this section of the solicitation. All offers/quotes shall conform to the solicitation provisions and be prepared in accordance with this section. Offers/quotes submitted should not simply rephrase or restate the government's requirement but rather shall provide a convincing rationale to address how the offeror intends to meet these requirements in sufficient detail. Simply restating (or copying and pasting directly from) the Performance Work Statement will not be evaluated favorably by the government. Offerors shall assume that the government has no prior knowledge of the contractor, their facilities, or their experience. Therefore, the contractor's offer/quote shall be in sufficient detail (to the extent necessary) that the solicitation criteria, factors, and other requirements contained herein are adequately, appropriately, and completely addressed (which includes providing all required documentation that has been specified for submittal in this solicitation). PART II -SPECIFIC INSTRUCTIONS, CONTENT, AND FORMAT REQUIREMENTS Responses to this solicitation shall be submitted in three volumes as described below. 36C25622Q1090 Page 43 of 67 o Volume 1 (Technical Volume). Volume 1 shall not contain any pricing information and shall clearly be labeled Volume 1 (Technical Volume). o Volume 2 (Price Volume) shall clearly be labeled Volume 2 (Price Volume) and shall not contain any technical information that should otherwise be contained within Volume 1. o Volume 3 (Addendum) shall contain contractor administrative data and related supporting documents (only) as specified in this section. *Each volume shall be written on a stand-alone basis so its contents can be evaluated without cross referencing to another volume. *Each volume shall be submitted as a separate PDF file and be labeled (or otherwise identified) as Volume 1, Volume 2, and Volume 3 as described herein.

Division 23 -

Heating, Ventilating, and Air Conditioning (HVAC), Instrumentation and Control for HVAC, HVAC Air Distribution, Central HVAC Equipment.