Manele Harbor, Lanai Repair and Maintenance of Plumbing Systems

SCOPE The purpose of this Invitation for Bids (IFB) is for a licensed plumbing contractor to diagnose, troubleshoot, and perform repairs to the water and sewer plumbing systems at DOBOR Maui District Facilities, Island of Maui, Hawaii. Scheduled preventive maintenance is not included unless the Contract Administrator and/or the Engineer determine that is needed for a specific Project Assignment. The Contractor shall diagnose, troubleshoot, and repair water and sewer systems at three (3) small boat harbors and three (3) launch ramps on the Island of Maui as needed. There are three (3) line items in the Bid Proposal for this contract: o Line Item No. 1 is for labor to repair water and sewer systems as directed. o Line Item No. 2 is a fixed allowance item in the amount of $150,000.00 to cover rental equipment, materials, unforeseen conditions or additional projects. o Line Item No. 3 is for contractor-owned equipment used to perform repairs. Repairs include, but are not limited to, water main (pipe 4" and larger) leak repair, service lateral (pipe less than 4") leak repair, backflow preventer repairs, pressure reducing valve repair, sewer line obstruction removal, sewer line repairs, trenching, backfilling, compaction, concrete pavement and sidewalk repair, and asphalt pavement repair. The Sum of Line Items #1 and #2 is the base bid that will be used to determine the low bid. The contract will be awarded to the lowest responsive and responsible bidder. Line item #3 is for the usage of Contractor owned equipment. The contractor shall obtain approval for the use of their equipment prior to the commencement of any work. The Contractor must bid for all line items to be considered for award. The contractor shall provide a cost breakdown for all repair projects including total hours worked and equipment used. Unless an emergency condition exists, the contractor shall provide a proposal showing the total estimated hours and type of equipment to be used for approval prior to starting work. Portions of the water and sewer systems at some facilities are located under the piers. The Contractor will not always have access to all the water and sewer systems from the top of the pier. There are conditions that will require the Contractor to perform repairs under the pier, which may require the use of a small boat and/or raft to access and effect repairs under the piers and must have knowledge of local tidal changes within these facilities and their effect on work. The Contractor shall inform the Contract Administrator immediately if the cost of a single Project Assignment appears to be over ten thousand dollars ($10,000.00) when performing the initial diagnosis. Repairs estimated at over $10,000.00 shall be approved in writing before commencement of work. Any work performed without written consent will be done at the contractor's expense. Line Item #3 is for the equipment, safety, and traffic control items that the Contractor owns. To receive compensation for the use of Contractor-owned equipment the Contractor must list the type of equipment and hourly rate for use of the equipment in Line Item #3. Equipment mobilization and demobilization costs shall be incidental to the hourly rate for use of said equipment. If equipment necessary to complete a repair is purchased after the submittal of bids the Contractor shall submit a letter to the State that lists the brand name, model, date acquired, and hourly rate for use of the equipment. The state must approve use of the equipment and its hourly rate prior to use. If the Contractor does not own equipment necessary to complete repairs, the Contractor may rent the equipment. The contractor must provide the equipment rental use rate to the State for approval prior to use of the equipment. The Contractor shall be responsible to furnish all equipment required to perform repairs. The equipment categories for Line Item #3 includes steel plates, traffic control barriers and equipment, large equipment powered by gas, propane or diesel engines, boats, floats and any other equipment necessary to complete a repair. This category does not include items such as hand-held tools or electrical equipment, which shall be considered incidental to the hourly rates in Line Item #1. SCHEDULING WORK The Contract Administrator and/or the Engineer will determine if the repairs are required. If repairs are required, the Contract Administrator shall issue a Project Assignment that outlines the repair work that the Contractor is required to perform for each Project Assignment. If the Contractor discovers more problems or unforeseen work while working on the Project Assignment, the Contractor shall inform the Contract Administrator and shall receive written permission to proceed with proposed work before performing the additional work. Any work performed without written authorization will be done at the contractor's expense. The Contractor shall respond to Project Assignments with 24 hours of the issuance of a Project Assignment and repairs must commence within 48 hours unless otherwise approved by the Contract Administrator or Engineer or if the 24-hour response time for a Project Assignment falls on a Saturday, Sunday and/or State holiday. In that case the deadline for responding is extended to the next working day. The Contractor shall work on the Project Assignment each day until it is finished (Saturdays, Sundays and/or State holidays excluded) unless the materials to perform the repairs are not available. When materials are not available the Contractor will work with the Contract Administrator or Engineer for scheduling and exception to response time. Failure to inform the Contract Administrator or Engineer that the materials are not available may result in a Liquidated Damages being assessed. The Contractor will coordinate with the Contract Administrator, Engineer, and the Harbor Agent at the facility whenever there is a disruption of utility service. The Contractor shall work with the State in securing the work area and post notices to the public in the facility if it is needed. The Contractor shall be responsible for traffic control. The Contractor shall conduct operations so that the impact on harbor operations and the public isminimized.

Division 01 -	General Requirements.
Division 10 -	Specialties.
Division 11 -	Equipment.